Financial and program accountability report

              ARIZONA DEPARTMENT OF ECONOMIC SECURITY
1717 W. Jefferson • P.O. Box 6123 • Phoenix, AZ 85005
Janet Napolitano
Governor
Tracy L. Wareing
Director
The Honorable Janet Napolitano
Governor of Arizona
1700 West Washington
Phoenix, Arizona 85007
Dear Governor Napolitano:
Pursuant to A.R.S. § 8-818, the Department of Economic Security (DES) submits this financial and program accountability report for Child Protective Services.
Highlights of the progress that has been made include:
•
The number of children who are in out-of-home care and are placed in family-like placements, such as with relatives or with foster parents, reached 79.3 percent in this reporting period; and
•
A 36.1 percent decrease in the number of children ages 0-3 in shelter placement, comparing June 2007 to December 2007 data. Since June 2005, the number of children ages 0-3 in shelter placement has decreased by 76.5 percent. Young children placed in shelter care may be placed as part of sibling groups to avoid separation, are placed in the evenings and on weekends, or are placed in a specialized care for their special medical conditions.
The workload of CPS specialists continues to be a challenge for DES. The CPS specialists were carrying caseloads during the period of July – December 2007 that were, on average, 20 percent above the Arizona caseload standards. To meet the Arizona caseload standards, approximately 206 additional positions are required.
If you have any questions, please contact me at (602) 542-5757.
Sincerely,
Tracy L. Wareing Director
Enclosure
cc: Senator Robert L. Burns, Chairman, Senate Appropriations Committee
Representative Russell K. Pearce, Chairman, House Appropriations Committee
Senator Linda Gray, Chairman, Senate Public Safety and Human Services Committee
Representative Pete Hershberger, Chairman, House Human Services Committee
GladysAnn Wells, Director, Arizona State Library, Archives and Public Records DEPARTMENT OF ECONOMIC SECURITY
CHILD PROTECTIVE SERVICES ACCOUNTABILITY FACTORS
Child Protective Service Bi-Annual Financial and Program Accountability Report (CPS Report)
February 2008
A.R.S. §8-818 required the Department of Economic Security (DES), the Office of Strategic Planning and Budgeting (OSPB), and the Joint Legislative Budget Committee (JLBC) to develop a bi-annual financial and program accountability reporting system for Child Protective Services (CPS). Chapter 6 specified seven measures (see Table 1) to be included in the CPS Report. In addition, five more measures were recommended by the JLBC to be included in the CPS Report. In a letter issued to the Department on October 3, 2005, the JLBC requested that the CPS Report also include seven more measures (see Table 2). The February 2008 CPS Report includes data on the 19 identified financial and program accountability measures.
Table 1
Factors Identified in the Special Session Legislation
1.
Success in meeting training requirements.
2.
Caseloads for child protective service workers.
3.
The number of new cases, cases that remain open, and cases that have been closed.
4.
The ratio of child protective services workers to immediate supervisors.
5.
Employee turnover, including a breakdown of employees who remain with the department and employees who leave the department.
6.
The source and use of federal monies in child protective services.
7.
The source and use of state monies in child protective services.
Table 2
Factors Requested by the JLBC
8.
Employee satisfaction rating for employees completing the CPS Training Academy (Scale 1-5).
9.
Employee satisfaction rating for employees in the Division of Children, Youth and Families (Scale 1-5).
10.
Percent of CPS original dependency cases where court denied or dismissed.
11.
Percent of Office of Administrative Hearing where CPS case findings are affirmed.
12.
Percent of CPS complaints reviewed by the Office of the Ombudsman where allegations are reported as valid by the Ombudsman.
13.
The number of children in licensed foster care, kinship care, or other family-style placements.
14.
The number of children in group home, shelters, residential centers or other congregate care settings.
15.
The number of children in shelter care more than 21 days and the average number of days in care for these children.
16.
The number of children 0 to 3 years old in shelter care.
17.
The number of children 0 to 6 years old in group homes.
18.
Expenditures for services allowed under the Federal Title IV-E waiver including counseling, drug treatment, parenting classes, rent furniture, car repairs and food expenditures.
19.
Information on the level of participation of faith-based organizations for providing services for families and foster homes, and what is being done to encourage these organizations to participate.
1
TRAINING 1. Success in meeting training requirements. FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4
Qtr 1 & 2
Qtr 3 & 4
FY 2007
FY 2008
FY 2008
1/# new enrolled in CPS training academy # new enrolled graduated1/ # new enrolled still in CPS training1/
205 220 159
195 222 132
220 210 142
1/ CPS academy training is approximately 22
weeks.
2
CPS CASELOADS 2. Caseloads for child protective service workers. 3. The number of new cases, cases that remain open, and cases that have been closed. Please see pages 3a – 3f for data collected on these measures for January – June 2007. The following are definitions relevant to the “caseloads for child protective service workers” factor: • Number of Staff Required – The estimated staff (i.e., CPS specialists) required for investigations, in-home and out-of-home cases by district based on Arizona staffing standards. The total estimated staff required is then compared to the total number of authorized staff to determine the staffing need. • Reports for Investigation – This represents the number of reports received by the Hotline to be investigated by CPS in the month. Units for this measure are defined as reports. • In-Home Cases – This represents the number of cases where no children involved in the case have been removed from the home, but CPS is involved with the family and providing some service. Units for this measure are defined as cases. • Out-of-Home Children – This represents the number of children placed in the custody of the Department who require placement in a foster care setting. Units for this measure are defined as children. • Contracted Case Management Staff – The Department currently contracts for 16 case management positions. CPS Unit Supervisors oversee the contracted case management staff who handles specialized cases such as intensive in-home cases and pre-adoption cases. For the purpose of identifying the number of case managers required to meet Arizona standards and the number of case managers the Department lacks to achieve those standards, the 16 contracted FTE are included in the calculations. • The following are definitions relevant to the “the number of new cases, cases that remain open, and cases that have been closed” factor: • Number of New In-Home Cases – This measure displays the number of in-home cases that were opened in the report month. • Number of Continuing In-Home Cases – This measure displays the number of in-home cases that remained open from the prior report month. • Number of Closed In-Home Cases – This measure displays the number of in-home cases from the prior month that were closed. • Number of New Out-Of-Home Children – This measure displays the number of children that entered care in the report month. • Number of Continuing Out-of-Home Children – This measure displays the number of children that remained in care from the prior report month. • Number of Children Leaving Care – This measure displays the number of children who left the custody of the Department from the prior month. • Cases Identified as Non-Active – These are cases that had no case notes or service authorizations for 60 days or more. These cases are excluded from the case counts in the above measures.
3
Division of Children, Youth and Families
Case Count Summary Report
Data for July 2007
Number of Units
# of Staff Required1/4/
# of Staff
Workload
# of Staff
Workload
Filled 5/
per FTE
Authorized
per FTE
Reports for Investigation
District I
1,403
140.3
District II
439
43.9
District III
227
22.7
District IV
178
17.8
District V
167
16.7
District VI
97
9.7
Total
2,511
251.1
167
15
250.0
10.0
In-Home Cases
District I
2,568
135.1
District II
1,159
61.0
District III
433
22.8
District IV
347
18.3
District V
264
13.9
District VI
228
12.0
Total
4,999
263.1
201
24.9
247.0
20.2
Out-of-Home Children
District I
4,964
310.3
District II
2,455
153.4
District III
737
46.1
District IV
396
24.8
District V
799
49.9
District VI
338
21.1
District VII
59
3.7
Total
9,748
609.3
465
21.0
489.0
19.9
Total All
833
986.0
Total Staff Required
1,123.4
# of Staff (Authorized)2/
986.0
Number of Staff Needed
(137.4)
Number of New In-Home Cases
1,695
Number of Continuing In-Home Cases
3,304
Number of Closed In-Home Cases
1,946
Number of New Out of Home Children
781
Number of Continuing Out-of-Home Children
8,967
Number of Children Leaving Care
875
Cases Identified as Non-Active3/
4,859
1/ Required staffing provided by district for informational purposes only. Staffing is not appropriated
at the district level; instead being appropriated in total to allow the Division the ability to manage
staffing to best address each locations needs and caseload levels.
2/ Includes 16 contracted case management staff.
3/ These cases have no case notes or service authorizations for 60 days or more,
and are excluded from the above case counts. Represents closed removals or in-home
cases that have not had case notes completed.
4/ Number of Staff required based on the following standards: a workload per case manager
of 10 investigations, 19 In-Home cases, or 16 Out-of-Home children.
5/ Number of Staff excludes staff in training.
NOTE: Investigative caseload data as of 1/2/08. In-home caseload data as of 8/14/07.
Out-of-home caseload data as of 9/15/2007.
3aDivision of Children, Youth and Families
Case Count Summary Report
Data for August 2007
Number of Units
# of Staff Required1/4/
# of Staff
Workload
# of Staff
Workload
Filled 5/
per FTE
Authorized
per FTE
Reports for Investigation
District I
1,879
187.9
District II
592
59.2
District III
270
27.0
District IV
203
20.3
District V
246
24.6
District VI
135
13.5
Total
3,325
332.5
222
15
250.0
13.3
In-Home Cases
District I
2,643
139.1
District II
969
51.0
District III
484
25.5
District IV
377
19.8
District V
275
14.5
District VI
202
10.6
Total
4,950
260.5
177
28.0
247.0
20.0
Out-of-Home Children
District I
4,963
310.2
District II
2,470
154.4
District III
751
46.9
District IV
400
25.0
District V
829
51.8
District VI
336
21.0
District VII
54
3.4
Total
9,803
612.7
417
23.5
489.0
20.0
Total All
816
986.0
Total Staff Required
1,205.7
# of Staff (Authorized)2/
986.0
Number of Staff Needed
(219.7)
Number of New In-Home Cases
1,510
Number of Continuing In-Home Cases
3,440
Number of Closed In-Home Cases
1,508
Number of New Out of Home Children
744
Number of Continuing Out-of-Home Children
9,059
Number of Children Leaving Care
710
Cases Identified as Non-Active3/
4,769
1/ Required staffing provided by district for informational purposes only. Staffing is not appropriated
at the district level; instead being appropriated in total to allow the Division the ability to manage
staffing to best address each locations needs and caseload levels.
2/ Includes 16 contracted case management staff.
3/ These cases have no case notes or service authorizations for 60 days or more,
and are excluded from the above case counts. Represents closed removals or in-home
cases that have not had case notes completed.
4/ Number of Staff required based on the following standards: a workload per case manager
of 10 investigations, 19 In-Home cases, or 16 Out-of-Home children.
5/ Number of Staff excludes staff in training.
NOTE: Investigative caseload data as of 1/2/08. In-home data as of 9/13/07.
Out-of-home caseload data as of 10/20/07.
3bDivision of Children, Youth and Families
Case Count Summary Report
Data for September 2007
Number of Units
# of Staff Required1/4/
# of Staff
Workload
# of Staff
Workload
Filled 5/
per FTE
Authorized
per FTE
Reports for Investigation
District I
1,769
176.9
District II
544
54.4
District III
226
22.6
District IV
190
19.0
District V
205
20.5
District VI
129
12.9
Total
3,063
306.3
204
15
250.0
12.3
In-Home Cases
District I
2,863
150.7
District II
1,057
55.6
District III
515
27.1
District IV
396
20.8
District V
369
19.4
District VI
228
12.0
Total
5,428
285.6
197
27.6
247.0
22.0
Out-of-Home Children
District I
4,928
308.0
District II
2,442
152.6
District III
731
45.7
District IV
423
26.4
District V
820
51.3
District VI
311
19.4
District VII
70
4.4
Total
9,725
607.8
418
23.3
489.0
19.9
Total All
819
986.0
Total Staff Required
1,199.7
# of Staff (Authorized)2/
986.0
Number of Staff Needed
(213.7)
Number of New In-Home Cases
1,556
Number of Continuing In-Home Cases
3,872
Number of Closed In-Home Cases
1,497
Number of New Out of Home Children
817
Number of Continuing Out-of-Home Children
8,908
Number of Children Leaving Care
813
Cases Identified as Non-Active3/
4,784
1/ Required staffing provided by district for informational purposes only. Staffing is not appropriated
at the district level; instead being appropriated in total to allow the Division the ability to manage
staffing to best address each locations needs and caseload levels.
2/ Includes 16 contracted case management staff.
3/ These cases have no case notes or service authorizations for 60 days or more,
and are excluded from the above case counts. Represents closed removals or in-home
cases that have not had case notes completed.
4/ Number of Staff required based on the following standards: a workload per case manager
of 10 investigations, 19 In-Home cases, or 16 Out-of-Home children.
5/ Number of Staff excludes staff in training.
NOTE: Investigative caseload data as of 1/2/08. In-home caseload data as of 10/12/07.
Out-of-home caseload data as of 11/17/07.
3cDivision of Children, Youth and FamiliesCase Count Summary ReportData for October 2007
Number of Units
# of Staff Required1/4/
# of Staff
Workload
# of Staff
Workload
Filled 5/
per FTE
Authorized
per FTE
Reports for Investigation
District I
1,925
192.5
District II
642
64.2
District III
226
22.6
District IV
199
19.9
District V
211
21.1
District VI
119
11.9
Total
3,322
332.2
221
15
250.0
13.3
In-Home Cases
District I
2,840
149.5
District II
1,112
58.5
District III
470
24.7
District IV
405
21.3
District V
339
17.8
District VI
267
14.1
Total
5,433
285.9
188
28.9
247.0
22.0
Out-of-Home Children
District I
4,942
308.9
District II
2,509
156.8
District III
765
47.8
District IV
413
25.8
District V
843
52.7
District VI
320
20.0
District VII
64
4.0
Total
9,856
616.0
407
24.2
489.0
20.2
Total All
816
986.0
Total Staff Required
1,234.1
# of Staff (Authorized)2/
986.0
Number of Staff Needed
(248.1)
Number of New In-Home Cases
2,087
Number of Continuing In-Home Cases
3,346
Number of Closed In-Home Cases
1,838
Number of New Out of Home Children
903
Number of Continuing Out-of-Home Children
8,953
Number of Children Leaving Care
932
Cases Identified as Non-Active3/
4,937
1/ Required staffing provided by district for informational purposes only. Staffing is not appropriated at the district level; instead being appropriated in total to allow the Division the ability to manage staffing to best address each locations needs and caseload levels.2/ Includes 16 contracted case management staff.3/ These cases have no case notes or service authorizations for 60 days or more, and are excluded from the above case counts. Represents closed removals or in-home cases that have not had case notes completed. 4/ Number of Staff required based on the following standards: a workload per case manager of 10 investigations, 19 In-Home cases, or 16 Out-of-Home children. 5/ Number of Staff excludes staff in training. NOTE: Investigative caseload data as of 1/2/08. In-home caseload data as of 11/14/07. Out-of-home caseload data as of 12/15/07.
3d
Division of Children, Youth and FamiliesCase Count Summary ReportData for November 2007
Number of Units
# of Staff Required1/4/
# of Staff
Workload
# of Staff
Workload
Filled 5/
per FTE
Authorized
per FTE
Reports for Investigation
District I
1,786
178.6
District II
556
55.6
District III
218
21.8
District IV
176
17.6
District V
199
19.9
District VI
127
12.7
Total
3,062
306.2
204
15
250.0
12.2
In-Home Cases
District I
2,823
148.6
District II
1,156
60.8
District III
433
22.8
District IV
402
21.2
District V
308
16.2
District VI
252
13.3
Total
5,374
282.9
197
27.3
247.0
21.8
Out-of-Home Children
District I
4,924
307.8
District II
2,414
150.9
District III
738
46.1
District IV
405
25.3
District V
831
51.9
District VI
303
18.9
District VII
58
3.6
Total
9,673
604.5
421
23.0
489.0
19.8
Total All
822
986.0
Total Staff Required
1,193.6
# of Staff (Authorized)2/
986.0
Number of Staff Needed
(207.6)
Number of New In-Home Cases
1,875
Number of Continuing In-Home Cases
3,499
Number of Closed In-Home Cases
1,550
Number of New Out of Home Children
777
Number of Continuing Out-of-Home Children
8,896
Number of Children Leaving Care
707
Cases Identified as Non-Active3/
4,748
1/ Required staffing provided by district for informational purposes only. Staffing is not appropriated at the district level; instead being appropriated in total to allow the Division the ability to manage staffing to best address each locations needs and caseload levels.2/ Includes 16 contracted case management staff.3/ These cases have no case notes or service authorizations for 60 days or more, and are excluded from the above case counts. Represents closed removals or in-home cases that have not had case notes completed. 4/ Number of Staff required based on the following standards: a workload per case manager of 10 investigations, 19 In-Home cases, or 16 Out-of-Home children. 5/ Number of Staff excludes staff in training. NOTE: Investigative caseload data as of 1/2/08. In-home caseload data as of 12/13/07. Out-of-home caseload data as of 1/20/2008.
3e
Division of Children, Youth and FamiliesCase Count Summary ReportData for December 2007
Number of Units
# of Staff Required1/4/
# of Staff
Workload
# of Staff
Workload
Filled 5/
per FTE
Authorized
per FTE
Reports for Investigation
District I
1,411
141.1
District II
432
43.2
District III
140
14.0
District IV
129
12.9
District V
162
16.2
District VI
97
9.7
Total
2,371
237.1
158
15
250.0
9.5
In-Home Cases
District I
2,807
147.7
District II
1,066
56.1
District III
438
23.1
District IV
373
19.6
District V
339
17.8
District VI
213
11.2
Total
5,236
275.6
212
24.7
247.0
21.2
Out-of-Home Children
District I
4,962
310.1
District II
2,447
152.9
District III
735
45.9
District IV
413
25.8
District V
825
51.6
District VI
292
18.3
District VII
68
4.3
Total
9,742
608.9
468
20.8
489.0
19.9
Total All
838
986.0
Total Staff Required
1,121.6
# of Staff (Authorized)2/
986.0
Number of Staff Needed
(135.6)
Number of New In-Home Cases
1,377
Number of Continuing In-Home Cases
3,859
Number of Closed In-Home Cases
1,775
Number of New Out of Home Children
705
Number of Continuing Out-of-Home Children
9,037
Number of Children Leaving Care
686
Cases Identified as Non-Active3/
4,884
1/ Required staffing provided by district for informational purposes only. Staffing is not appropriated at the district level; instead being appropriated in total to allow the Division the ability to manage staffing to best address each locations needs and caseload levels.2/ Includes 16 contracted case management staff.3/ These cases have no case notes or service authorizations for 60 days or more, and are excluded from the above case counts. Represents closed removals or in-home cases that have not had case notes completed. 4/ Number of Staff required based on the following standards: a workload per case manager of 10 investigations, 19 In-Home cases, or 16 Out-of-Home children. 5/ Number of Staff excludes staff in training. NOTE: Investigative caseload data as of 1/2/08. In-home caseload data as of 1/11/08. Out-of-home caseload data as of 1/20/08.
3f
EMPLOYEE RATIOS AND TURNOVER 4. The ratio of child protective services workers to immediate supervisors 5. Employee turnover, including a breakdown of employees who remain with the Department and employees who leave the Department. Please see pages 4a – 4n for data collected on these measures for January - June 2007. • The following are definitions relevant to the employee ratio and turnover factors: • Authorized – The number of authorized FTE for the district. Authorized FTE are those received through appropriation and their matching federal or other fund share. In addition, the Department continues to assess the duties of classifications with similar job functions which may adjust the authorized FTE in the future. • Filled – The number of staff who are placed in the authorized positions. • Vacant – The number of vacant positions (calculated by subtracting the filled positions from the authorized positions). • Training – The number of staff who are in the training institute to fill the vacant positions. • New Hires to State – Number of staff hired who did not come from another state agency or from within DES. • Transferred from Another DCYF District – Number of staff hired in the report district that transferred from another DCYF district. • Transferred from Another State Agency – An employee who was employed by another agency is hired by DCYF (e.g., a Division of Behavioral Health Services employee is hired as a CPS specialist or CPS unit supervisor). • Promotion from Within DCYF – An employee who was previously in another DCYF position that promoted to a CPS specialist or CPS unit supervisor (e.g., a CPS case aide who attained a Bachelor’s degree and now qualifies for a CPS specialist position or a CPS specialist who promotes to a CPS unit supervisor). • Promotion from Within DES – These are new hires to DCYF that came from elsewhere within DES. • Separation from State Service – An employee who has left employment with the State of Arizona. • Transferred Outside DES – The employee has left DES employment, but is still employed by the State of Arizona (e.g., the employee may have left to work at the Department of Health Services). • Transferred Outside DCYF – Continued Employment with DES – The employee has left DCYF but went to work for another Division within DES. • Transferred to Another DCYF District – Same as a Transferred from Another DCYF District. • Promoted Within DCYF – The employee takes a promotion within DCYF. • Other – An employee who takes a voluntary demotion or some other occurrence (e.g., the employee is a CPS program specialist, but decides to go back to being a CPS specialist). • Retention Rate – Calculated by taking the total filled positions (including those in training) less the positions leaving DCYF and dividing that number by the total filled (including training). 4
DCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 7/27/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
422
201
68
44
57
25
68
885
VACANT
12
-9
1
7
-4
3
2
12
TRAINING (1)
82
27
9
12
10
6
146
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 6/30/2007 THRU 7/27/2007
NEW HIRE
NEW HIRES TO STATE
13
2
4
3
1
23
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFERRED FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
13
2
0
4
3
1
0
23
LEAVING
SEPARATION FROM STATE SERVICE
12
6
1
3
1
4
2
29
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER (2)
0
TOTAL LEAVING
12
6
1
3
1
4
2
29
RETENTION RATE
97.6%
97.4%
98.7%
94.6%
98.5%
87.1%
97.1%
97.2%
MONTHLY DCYF TURNOVER RATE (3)
2.4%
2.6%
1.3%
5.4%
1.5%
12.9%
2.9%
2.8%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS (INCLUDING TRAINING).
4aDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF 7/27/2007
AUTHORIZED
84
33
15
12
13
11
7
175
FILLED
80
39
13
13
12
10
10
177
VACANT
4
-6
2
-1
1
1
-3
-2
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 6/30/2007 THRU 7/27/2007
NEW HIRE
NEW HIRES TO STATE
0
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFER FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
0
0
0
0
0
0
0
0
LEAVING
SEPARATION FROM STATE SERVICE
1
1
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER(1)
0
TOTAL LEAVING
1
0
0
0
0
0
0
1
RETENTION RATE
98.8%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
99.4%
MONTHLY DCYF TURNOVER RATE (2)
1.3%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.6%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:6.0
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:5.0
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS.
4bDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 8/24/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
407
204
65
38
58
28
71
871
VACANT
16
-12
4
9
-5
1
-1
12
TRAINING (1)
93
27
9
16
10
5
160
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 7/28/2007 THRU 8/24/2007
NEW HIRE
NEW HIRES TO STATE
17
8
1
1
2
1
30
TRANSFERRED FROM ANOTHER DCYF DISTRICT
1
3
4
TRANSFERRED FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
17
8
1
1
2
2
3
34
LEAVING
SEPARATION FROM STATE SERVICE
10
4
4
3
1
1
23
TRANSFERRED OUTSIDE DES
1
1
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
4
4
PROMOTED WITHIN DCYF
4
4
OTHER (2)
1
1
2
TOTAL LEAVING
20
5
4
3
1
0
1
34
RETENTION RATE
97.6%
97.8%
94.6%
94.4%
98.5%
100.0%
98.6%
97.5%
MONTHLY DCYF TURNOVER RATE (3)
2.4%
2.2%
5.4%
5.6%
1.5%
0.0%
1.4%
2.5%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS (INCLUDING TRAINING).
4cDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF 8/24/2007
AUTHORIZED
84
33
15
12
13
11
7
175
FILLED
85
38
13
13
12
11
10
182
VACANT
-1
-5
2
-1
1
0
-3
-7
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 7/28/2007 THRU 8/24/2007
NEW HIRE
NEW HIRES TO STATE
4
4
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFER FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
2
1
3
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
6
0
0
0
0
1
0
7
LEAVING
SEPARATION FROM STATE SERVICE
1
1
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER(1)
1
1
TOTAL LEAVING
1
1
0
0
0
0
0
2
RETENTION RATE
98.8%
97.4%
100.0%
100.0%
100.0%
100.0%
100.0%
98.9%
MONTHLY DCYF TURNOVER RATE (2)
1.2%
2.6%
0.0%
0.0%
0.0%
0.0%
0.0%
1.1%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:6.0
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:4.8
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS.
4dDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 9/21/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
412
201
64
38
60
28
70
873
VACANT
21
-12
3
5
-7
1
0
11
TRAINING (1)
83
30
11
20
10
5
159
----------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 8/25/2007 THRU 9/21/2007
NEW HIRE
NEW HIRES TO STATE
11
5
1
4
3
1
25
TRANSFERRED FROM ANOTHER DCYF DISTRICT
1
1
2
TRANSFERRED FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
11
5
2
4
3
1
1
27
LEAVING
SEPARATION FROM STATE SERVICE
11
5
1
0
1
1
2
21
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
2
2
PROMOTED WITHIN DCYF
3
3
OTHER (2)
0
TOTAL LEAVING
16
5
1
0
1
1
2
26
RETENTION RATE
97.8%
97.8%
98.7%
100.0%
98.6%
97.0%
97.1%
98.0%
MONTHLY DCYF TURNOVER RATE (3)
2.2%
2.2%
1.3%
0.0%
1.4%
3.0%
2.9%
2.0%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS (INCLUDING TRAINING).
4eDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF 9/21/2007
AUTHORIZED
84
33
15
12
13
11
7
175
FILLED
84
37
13
13
12
11
10
180
VACANT
0
-4
2
-1
1
0
-3
-5
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 8/25/2007 THRU 9/21/2007
NEW HIRE
NEW HIRES TO STATE
0
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFER FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
0
0
0
0
0
0
0
0
LEAVING
SEPARATION FROM STATE SERVICE
1
1
2
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER (1)
0
TOTAL LEAVING
1
1
0
0
0
0
0
2
RETENTION RATE
98.8%
97.3%
100.0%
100.0%
100.0%
100.0%
100.0%
98.9%
MONTHLY DCYF TURNOVER RATE (2)
1.2%
2.7%
0.0%
0.0%
0.0%
0.0%
0.0%
1.1%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:6.0
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:4.9
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS.
4fDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 10/19/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
408
201
64
42
58
27
69
869
VACANT
22
-11
7
2
-4
0
1
17
TRAINING (1)
86
29
7
19
9
7
157
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 9/22/2007 THRU 10/19/2007
NEW HIRE
NEW HIRES TO STATE
12
5
0
4
0
3
0
24
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFERRED FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
12
5
0
4
0
3
0
24
LEAVING
SEPARATION FROM STATE SERVICE
11
6
4
1
3
2
1
28
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER (2)
2
2
TOTAL LEAVING
13
6
4
1
3
2
1
30
RETENTION RATE
97.4%
97.4%
94.4%
98.4%
95.5%
94.1%
98.6%
97.1%
MONTHLY DCYF TURNOVER RATE (3)
2.6%
2.6%
5.6%
1.6%
4.5%
5.9%
1.4%
2.9%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS (INCLUDING TRAINING).
4gDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF10/19/2007
AUTHORIZED
84
33
15
12
13
11
7
175
FILLED
84
37
13
13
12
11
10
180
VACANT
0
-4
2
-1
1
0
-3
-5
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 9/22/2007 THRU 10/19/2007
NEW HIRE
NEW HIRES TO STATE
0
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFER FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
0
0
0
0
0
0
0
0
LEAVING
SEPARATION FROM STATE SERVICE
0
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER (1)
0
TOTAL LEAVING
0
0
0
0
0
0
0
0
RETENTION RATE
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
MONTHLY DCYF TURNOVER RATE (2)
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:5.96
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:4.8
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS.
4hDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 11/30/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
399
212
69
42
54
30
71
877
VACANT
24
-12
2
3
-5
-2
-1
9
TRAINING (1)
93
19
7
18
14
6
0
157
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 10/20/2007 THRU 11/30/2007
NEW HIRE
NEW HIRES TO STATE
15
2
2
0
5
2
1
27
TRANSFERRED FROM ANOTHER DCYF DISTRICT
3
2
5
TRANSFERRED FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
2
2
TOTAL NEW HIRES
15
4
5
0
5
2
3
34
LEAVING
SEPARATION FROM STATE SERVICE
7
2
0
1
4
0
1
15
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
1
1
2
TRANSFERRED TO ANOTHER DCYF DISTRICT
4
4
PROMOTED WITHIN DCYF
4
4
OTHER (2)
1
1
TOTAL LEAVING
17
3
0
1
4
0
1
26
RETENTION RATE
98.2%
98.7%
100.0%
98.3%
94.1%
100.0%
98.6%
98.3%
MONTHLY DCYF TURNOVER RATE (3)
1.8%
1.3%
0.0%
1.7%
5.9%
0.0%
1.4%
1.7%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS (INCLUDING TRAINING).
4iF
DCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF 11/30/2007
AUTHORIZED
84
33
15
12
13
11
7
175
AS OF
FILLED
87
39
12
13
12
10
10
183
VACANT
-3
-6
3
-1
1
1
-3
-8
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 10/20/2007 THRU 11/30/2007
NEW HIRE
DURING THE PERIOD O
NEW HIRES TO STATE
0
0
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
0
TRANSFER FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
4
4
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
4
0
0
0
0
0
0
4
LEAVING
SEPARATION FROM STATE SERVICE
1
1
2
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER(1)
0
TOTAL LEAVING
1
0
1
0
0
0
0
2
RETENTION RATE
98.9%
100.0%
91.7%
100.0%
100.0%
100.0%
100.0%
98.9%
MONTHLY DCYF TURNOVER RATE (2)
1.1%
0.0%
8.3%
0.0%
0.0%
0.0%
0.0%
1.1%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:6.0
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:4.8
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS.
4jDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 12/28/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
411
213
68
45
55
30
67
889
VACANT
30
-11
7
1
-5
-3
3
22
TRAINING (1)
75
17
3
17
13
7
132
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 12/1//2007 THRU 12/28/2007
NEW HIRE
NEW HIRES TO STATE
5
1
2
1
9
TRANSFERRED FROM ANOTHER DCYF DISTRICT
1
1
TRANSFERRED FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
5
1
0
2
1
1
0
10
LEAVING
SEPARATION FROM STATE SERVICE
10
2
5
4
21
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER (2)
1
1
TOTAL LEAVING
11
2
5
0
0
0
4
22
RETENTION RATE
97.7%
99.1%
93.0%
100.0%
100.0%
100.0%
94.0%
97.8%
MONTHLY DCYF TURNOVER RATE (3)
2.3%
0.9%
7.0%
0.0%
0.0%
0.0%
6.0%
2.2%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS (INCLUDING TRAINING).
4kDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF 12/28/2007
AUTHORIZED
84
33
15
12
13
11
7
175
FILLED
89
39
11
13
11
10
11
184
VACANT
-5
-6
4
-1
2
1
-4
-9
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 12/1/2007 THRU 12/28/2007
NEW HIRE
NEW HIRES TO STATE
2
1
3
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
TRANSFER FROM ANOTHER STATE AGENCY
0
PROMOTION FROM WITHIN DCYF
0
PROMOTION FROM WITHIN DES
0
OTHER
0
TOTAL NEW HIRES
2
0
0
0
0
0
1
3
LEAVING
SEPARATION FROM STATE SERVICE
1
1
TRANSFERRED OUTSIDE DES
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
PROMOTED WITHIN DCYF
0
OTHER(1)
0
TOTAL LEAVING
0
0
0
0
1
0
0
1
RETENTION RATE
100.0%
100.0%
100.0%
100.0%
90.9%
100.0%
100.0%
99.5%
MONTHLY DCYF TURNOVER RATE (2)
0.0%
0.0%
0.0%
0.0%
9.1%
0.0%
0.0%
0.5%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:6.0
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:4.8
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS.
4lDCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS SPECIALISTS I'S, II'S, AND III'S
AS OF 12/28/2007
AUTHORIZED
516
219
78
63
63
34
70
1043
FILLED
411
213
68
45
55
30
67
889
VACANT
30
-11
7
1
-5
-3
3
22
TRAINING (1)
75
17
3
17
13
7
132
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 6/30/2007 THRU 12/28/2007
NEW HIRE
NEW HIRES TO STATE
73
23
4
15
13
9
1
138
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
0
4
0
1
1
6
12
TRANSFERRED FROM ANOTHER STATE AGENCY
0
0
0
0
0
0
0
0
PROMOTION FROM WITHIN DCYF
0
0
0
0
0
0
0
0
PROMOTION FROM WITHIN DES
0
0
0
0
0
0
0
0
OTHER
0
2
0
0
0
0
0
2
TOTAL NEW HIRES
73
25
8
15
14
10
7
152
LEAVING
SEPARATION FROM STATE SERVICE
61
25
15
8
10
7
11
137
TRANSFERRED OUTSIDE DES
1
0
0
0
0
0
0
1
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
1
1
0
0
0
0
0
2
TRANSFERRED TO ANOTHER DCYF DISTRICT
10
0
0
0
0
0
0
10
PROMOTED WITHIN DCYF
11
0
0
0
0
0
0
11
OTHER (2)
5
1
0
0
0
0
0
6
TOTAL LEAVING
89
27
15
8
10
7
11
167
RETENTION RATE
72.0%
76.5%
57.7%
74.2%
70.6%
62.2%
67.2%
71.4%
ANNUALIZED DCYF TURNOVER RATE (3)
28.0%
23.5%
42.3%
25.8%
29.4%
37.8%
32.8%
28.6%
(1) STAFF IN THE TRAINING INSTITUTE ARE NOT REFLECTED IN THE FILLED NUMBERS NOR IN THE VACANT NUMBERS.
(2) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES FOR OTHER REASONS.
(3) TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE TOTAL FILLED
POSITIONS (INCLUDING TRAINING). TURNOVER RATES HAVE BEEN ANNUALIZED BASED ON THE LAST 6 MONTHS OF THE FISCAL YEAR.
4mF
DCYF CPS SPECIALIST AND SUPERVISOR PERSONNEL ACTIVITY
DIST 1
DIST 2
DIST 3
DIST 4
DIST 5
DIST 6
HOTLINE
TOTAL
CPS UNIT SUPERVISORS
AS OF 12/28/2007
AUTHORIZED
84
33
15
12
13
11
7
175
AS OF
FILLED
89
39
11
13
11
10
11
184
VACANT
-5
-6
4
-1
2
1
-4
-9
----------------------------------------------------------------------------------------------------------------------------------
DURING THE PERIOD OF 6/30/2007 THRU 12/28/2007
NEW HIRE
DURING THE PERIOD O
NEW HIRES TO STATE
6
0
0
0
0
0
1
7
TRANSFERRED FROM ANOTHER DCYF DISTRICT
0
0
0
0
0
0
0
0
TRANSFER FROM ANOTHER STATE AGENCY
0
0
0
0
0
0
0
0
PROMOTION FROM WITHIN DCYF
6
0
0
0
0
1
0
7
PROMOTION FROM WITHIN DES
0
0
0
0
0
0
0
0
OTHER
0
TOTAL NEW HIRES
12
0
0
0
0
1
1
14
LEAVING
SEPARATION FROM STATE SERVICE
3
2
1
0
1
0
0
7
TRANSFERRED OUTSIDE DES
0
0
0
0
0
0
0
0
TRANSFERRED OUTSIDE DCYF-CONTINUED EMPLOYMENT WITH DES
0
0
0
0
0
0
0
0
TRANSFERRED TO ANOTHER DCYF DISTRICT
0
0
0
0
0
0
0
0
PROMOTED WITHIN DCYF
0
0
0
0
0
0
0
0
OTHER(1)
1
0
0
0
0
0
0
1
TOTAL LEAVING
4
2
1
0
1
0
0
8
RETENTION RATE
91.0%
89.7%
81.8%
100.0%
81.8%
100.0%
100.0%
91.3%
ANNUALIZED DCYF TURNOVER RATE (2)
9.0%
10.3%
18.2%
0.0%
18.2%
0.0%
0.0%
8.7%
RATIO OF TOTAL SUPERVISOR POSITIONS TO TOTAL CPS POSITIONS IS: 1:5.7
RATIO OF FILLED SUPERVISOR POSITIONS TO FILLED SPECIALIST POSITIONS IS: 1:4.8
(1) INCLUDES BOTH VOLUNTARY AND INVOLUNTARY GRADE DECREASES, DEMOTIONS, AND STAFF LEAVING THE SERIES.
(2) THE MONTHLY TURNOVER RATE IS CALCULATED BY TAKING THE TOTAL NUMBER OF STAFF LEAVING DCYF AND DIVIDING THAT BY THE
TOTAL FILLED POSITIONS. TURNOVER RATES HAVE BEEN ANNUALIZED BASED ON THE LAST 6 MONTHS OF THE FISCAL YEAR.
4nFEDERAL AND STATE EXPENDITURES 6. The source and use of federal monies in the Division of Children, Youth and Families. 7. The source and use of state monies in the Division of Children, Youth and Families. Please see pages 5a-b for data collected on these measures for fiscal years 2008 and 2009. Costs include anticipated 13th month expenditures and administrative adjustments.
5
FY 2008 TOTAL DCYF ESTIMATED EXPENDITURES 1/
(AND ASSOCIATED SUPPORT COSTS)
Appropriated Funds
Non- Appropriated Funds
All Funds
GF
TANF
Child Abuse Preven-tion
CPS Training
Total Approp. Funds
Title IV-B CWS Part I
Title IV-B Part II
Title IV-E
Indep. Living / Educ & Training
CA&N (+) Com. Base
Social Services Block Grant
Gover-nor's Office of Drug Policy
Foster Care Client Trust
AZ Lottery Funds
Title XIX
Other 4/
Total Approp.& Non-Approp.
FTE
976.7
396.2
1.0
1,373.9
71.0
18.0
348.9
1.0
1.0
154.0
35.8
2,003.6
Operating
63,691.4
30,144.2
209.6
94,045.2
2,726.1
1,457.6
24,288.9
326.1
206.4
4,097.6
88.4
3,398.0
420.4
131,054.7
Adoption Services
38,642.2
10,686.1
49,328.3
1,450.0
48,032.0
98,810.3
Adopt Svcs - Fam Pres Prj
1,000.0
1,000.0
1,000.0
Children Support Services
53,702.4
16,129.1
750.0
70,581.5
267.0
4,350.0
7,797.1
25.0
3,130.0
86,150.6
Emergency Placement
2,180.1
3,006.4
5,186.5
2,087.7
486.9
7,761.1
Residential Placement
6,543.4
11,166.6
17,710.0
11,826.1
3,683.2
33,219.3
Foster Care Placement
23,881.2
6,223.1
30,104.3
22,201.9
595.6
890.0
53,791.8
Intensive Family Svcs
1,985.6
1,985.6
1,985.6
CMDP
2,057.0
2,057.0
27,931.2
29,988.2
Healthy Families
8,715.8
5,034.2
13,750.0
475.0
700.0
6,466.7
21,391.7
Family Builders
5,200.0
5,200.0
5,200.0
CPS Appeals 2/
732.9
732.9
732.9
CPS Exp. Sub. Abuse
224.5
224.5
224.5
AG Special Line Item 2/
12,221.7
52.2
12,273.9
596.8
207.0
2,888.9
40.3
33.5
745.5
33.4
0.9
16,820.2
Child Abuse Prevention
826.9
826.9
826.9
Permanent Guardianship
7,192.3
859.3
8,051.6
8,051.6
Homeless Youth Intervention
400.0
400.0
400.0
Substance Abuse Treatment
5,000.0
2,000.0
7,000.0
7,000.0
Independent Living Ed & Trg
700.0
700.0
801.0
1,501.0
Independent Living Maint
3,136.0
3,136.0
2,100.0
5,236.0
Adop Svcs - Acad Tutoring
300.0
300.0
300.0
Total DCYF
230,906.5
91,901.2
1,576.9
209.6
324,594.2
3,589.9
7,464.6
119,122.6
3,267.4
739.9
12,738.8
700.0
890.0
6,555.1
31,362.6
421.3
511,446.4
Percent of Total
45.1%
18.0%
0.3%
0.0%
63.5%
0.7%
1.5%
23.3%
0.6%
0.1%
2.5%
0.1%
0.2%
6.1%
0.1%
99%
Support Services 3/
12,719.7
3,027.2
-
-
15,746.9
1,816.4
392.3
4,556.2
70.4
54.2
2,263.6
7.3
516.5
23.8
25,447.7
Total DCYF/Adm Sup
243,626.2
94,928.4
1,576.9
209.6
340,341.1
5,406.3
7,856.9
123,678.8
3,337.8
794.1
15,002.4
700.0
890.0
31,879.1
445.1
536,894.1
Percent of Total
45.4%
17.7%
0.3%
0.0%
63.4%
1.0%
1.5%
23.0%
0.6%
0.1%
2.8%
0.1%
0.2%
5.9%
0.1%
99%
1/ Appropriated expenditures (displayed in thousands) include estimated administrative adjustments.
2/ In addition to FTE displayed above, the CPS Appeals Special Line Item includes 10.5 G.F. FTE; the A.G. Special Line Item includes 197.0 total FTE (150.8 G.F, .3 TANF, 45.9 Non-appr).
3/ The Legislature appropriates funding to the Administration portion of the Department to support other essential administrative needs of Child Protective Services, such as rent for offices for CPS case managers, Risk Management, and automation mainframe support.
4/ Includes one-time ancillary revenue sources such as Casey Grant, Family Conference, and CPS Donations.
FSA - FY 08 Grant Detail DCYF - With FTE - 2 1 08.xls 2008 Estimated Expenditures 5a
FY 2009 TOTAL DCYF ESTIMATED EXPENDITURES 1/
(AND ASSOCIATED SUPPORT COSTS)
Appropriated Funds
Non- Appropriated Funds
All Funds
GF
TANF
Child Abuse Preven-tion
CPS Training
Total Approp. Funds
Title IV-B CWS Part I
Title IV-B Part II
Title IV-E
Indep. Living / Educ & Training
CA&N (+) Com. Base
Social Services Block Grant
Gover-nor's Office of Drug Policy
Foster Care Client Trust
AZ Lottery Funds
Title XIX
Other 4/
Total Approp.& Non-Approp.
FTE
1,056.9
396.2
1.0
1,454.1
71.0
18.0
366.7
1.0
1.0
154.0
35.8
2,101.6
Operating
68,948.2
30,144.2
209.6
99,302.0
2,726.1
1,457.6
25,191.5
326.1
206.4
4,097.6
88.4
3,398.0
420.4
137,214.1
Adoption Services
45,874.6
10,686.1
56,560.7
1,450.0
53,044.9
111,055.6
Adopt Svcs - Fam Pres Prj
1,000.0
1,000.0
1,000.0
Children Support Services
53,702.4
16,129.1
750.0
70,581.5
267.0
4,350.0
7,797.1
25.0
3,130.0
86,150.6
Emergency Placement
2,180.1
3,006.4
5,186.5
2,087.7
486.9
7,761.1
Residential Placement
6,543.4
11,166.6
17,710.0
11,826.1
3,683.2
33,219.3
Foster Care Placement
22,881.2
6,223.1
29,104.3
22,201.9
595.6
890.0
52,791.8
Intensive Family Svcs
1,985.6
1,985.6
1,985.6
CMDP
2,057.0
2,057.0
27,931.2
29,988.2
Healthy Families
8,715.8
5,034.2
13,750.0
475.0
700.0
6,466.7
21,391.7
Family Builders
5,200.0
5,200.0
5,200.0
CPS Appeals 2/
732.9
732.9
732.9
CPS Exp. Sub. Abuse
224.5
224.5
224.5
AG Special Line Item 2/
12,221.7
52.2
12,273.9
596.8
207.0
2,888.9
40.3
33.5
745.5
33.4
0.9
16,820.2
Child Abuse Prevention
826.9
826.9
826.9
Permanent Guardianship
8,215.9
859.3
9,075.2
9,075.2
Homeless Youth Intervention
400.0
400.0
400.0
Substance Abuse Treatment
7,500.0
2,000.0
9,500.0
9,500.0
Independent Living Ed & Trg
700.0
700.0
801.0
1,501.0
Independent Living Maint
3,136.0
3,136.0
2,100.0
5,236.0
Adop Svcs - Acad Tutoring
300.0
300.0
300.0
Total DCYF
245,919.3
91,901.2
1,576.9
209.6
339,607.0
3,589.9
7,464.6
125,038.1
3,267.4
739.9
12,738.8
700.0
890.0
6,555.1
31,362.6
421.3
532,374.7
Percent of Total
46.2%
17.3%
0.3%
0.0%
63.8%
0.7%
1.4%
23.5%
0.6%
0.1%
2.4%
0.1%
0.2%
5.9%
0.1%
99%
Support Services 3/
12,719.7
3,027.2
-
-
15,746.9
1,816.4
392.3
4,556.2
70.4
54.2
2,263.6
7.3
516.5
23.8
25,447.7
Total DCYF/Adm Sup
258,639.0
94,928.4
1,576.9
209.6
355,353.9
5,406.3
7,856.9
129,594.3
3,337.8
794.1
15,002.4
700.0
890.0
31,879.1
445.1
557,822.4
Percent of Total
46.4%
17.0%
0.3%
0.0%
63.7%
1.0%
1.4%
23.2%
0.6%
0.1%
2.7%
0.1%
0.2%
5.7%
0.1%
99%
1/ Appropriated expenditures (displayed in thousands) reflect Executive recommendations.
2/ In addition to FTE displayed above, the CPS Appeals Special Line Item includes 10.5 G.F. FTE; the A.G. Special Line Item includes 197.0 total FTE (150.8 G.F, .3 TANF, 45.9 Non-appr).
3/ The Legislature appropriates funding to the Administration portion of the Department to support other essential administrative needs of Child Protective Services, such as rent for offices for CPS case managers, Risk Management, and automation mainframe support.
4/ Includes one-time ancillary revenue sources such as Casey Grant, Family Conference, and CPS Donations.
FSA - FY 09 Grant Detail DCYF - With FTE - 2 1 08.xls 2009 Estimated Expenditures 5b
EMPLOYEE SATISFACTION
8.
Employee satisfaction rating for employees completing the CPS academy. (Scale 1-5)
FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4 FY 2007
Qtr 1 & 2 FY 2008
Qtr 3 & 4 FY 2008
Employee satisfaction rating for training in the Division of Children, Youth and Families (Scale 1-5).
4.0
4.0
4.0
9. Employee satisfaction rating for employees in the Division of Children, Youth and Families. (Scale 1-5)
FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4 FY 2007
Qtr 1 & 2 FY 2008
Qtr 3 & 4 FY 2008
Employee satisfaction rating for employees in the Division of Children, Youth and Families (Scale 1-5).
3.6
3.7
3.7
CPS DECISION MAKING RELATED TO REPORTS OF ABUSE AND NEGLECT
10
. Percent of CPS original dependency cases where court denied or dismissed.
FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4 FY 2007
Qtr 1 & 2 FY 2008
Qtr 3 & 4 FY 2008
Percent of CPS original dependency cases where court denied or dismissed.
<0.1%
<0.1%
0.1%
11.
Percent of Office of Administrative Hearings decisions where CPS case findings are affirmed.
FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4 FY 2007
Qtr 1 & 2 FY 2008
Qtr 3 & 4 FY 2008
Percent of Office of Administrative Hearings decisions where CPS case findings are affirmed.
86.5%
88.9%
86.0% 6
12. Percent of CPS complaints reviewed by the Office of the Ombudsman where allegations are reported as valid by the Ombudsman.
FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4 FY 2007
Qtr 1 & 2 FY 2008
Qtr 3 & 4 FY 2008
Percent of CPS complaints reviewed by the Office of the Ombudsman where allegations are reported as valid by the Ombudsman.
2.1%
1.5%
1.5%
During the third and fourth quarter of fiscal year 2007 a total of 28 out of 1,329 complaints compared to 19 of 1,270 complaints for the first and second quarter of the fiscal year 2008 were determined valid.
13. The number of children in licensed foster care, kinship care, or other family-style placements.
FY 2007 and FY 2008
Actual
Actual
Estimate
June*
FY 2007
December *
FY 2008
Qtr 3 & 4 FY 2008
Number of children in licensed foster care, kinship care, or other family-style placement.
7,675
7,619
7,650
* Includes trial home visits; data for December is preliminary.
14. The number of children in group homes, shelters, residential centers or other congregate care settings.
FY 2007 and FY 2008
Actual
Actual
Estimate
June
FY 2007
December*
FY 2008
Qtr 3 & 4 FY 2008
Number of children in group homes, shelters, residential centers or other congregate care settings.
1,717
1,569
1,525
* Data for December is preliminary. 7
15. The number of children in shelter care for more than 21 days and the average number of days in care for these children.
FY 2007 and FY 2008
Actual
Actual
Estimate
Qtr 3 & 4
FY 2007
Qtr 1 & 2
FY 2008
Qtr 3 & 4 FY 2008
Number of children in shelter care for more than 21 days.
Average number of days in care for these children (including only shelter settings).
276
81
268
86
260
83
16. The number of children 0 to 3 years old in shelter care.
FY 2007 and FY 2008
Actual
Actual
Estimate
June
December*
Qtr 3 & 4
FY 2007
FY 2008
FY 2008
Number of children 0 to 3 years old in
36
23
21
shelter care.
* Data for December is preliminary.
17. The number of children 0 to 6 years old in group homes.
FY 2007 and FY 2008
Actual
Actual
Estimate
June
FY 2007
December*
FY 2008
Qtr 3 & 4 FY 2008
Number of children 0 to 6 years old in group homes.
48
29
27
* As of December 31, 2007, 9 were placed with their teen mother and an additional 12 were placed in a parent model setting; data is preliminary.
8
TITLE IV-E WAIVER
18. Expenditures for services allowed under the Federal Title IV-E waiver including counseling,
drug treatment, parenting classes, rent, furniture, car repairs and food expenditures.
Service expenditures paid under the Title IV-E waiver in the quarters ending September 30 and
December 31, 2007 were $300,492.
FAITH BASED ORGANIZATIONS
19. Information on the level of participation of faith-based organizations for providing services
for families and foster homes, and what is being done to encourage these organizations
to participate.
The Department continues to work collaboratively with faith-based organizations regarding
Arizona’s vulnerable children and their families.
Following the second Faith Summit, which was held on October 3, 2007, the Division continues
developing relationships with faith-based organizations to benefit Arizona's vulnerable children
and families. Much of this work occurs at the grassroots level, among district liaisons, their local
community councils and individual congregations. In addition, a series of bulletin inserts
regarding children in out-of-home care is in development and will be distributed to congregations
statewide for use during National Foster Care Month in May. Conversations around how to best
support and equip the Division's contracted agencies in their efforts to engage faith-based
organizations are also underway and may result in trainings and/or workshops, beginning with the
annual Children Need Homes Conference held in the fall.
9