Wellton transportation long-range study

              Wellton
Transportation
Long-Range Plan
PARA Study
ADOT MPD Task Assignment 30-10
PGTD 0480
Contract # T08-49-U0001
FINAL
Work Plan
Prepared by:
In association with:
Ayres Associates Inc.
KDA Creative
Prepared for:
ARIZONA DEPARTMENT OF TRANSPORTATION
TOWN OF WELLTON
June 2010
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IDENTIFICATION
Management Team
Arizona Department of Transportation
Mail Drop: 310B
206 S. 17th Ave.
Phoenix, AZ 85007
Mark Hoffman
Email: mhoffman@azdot.gov
Telephone: 602- 712-7454
Fax: 602-712-3046
Town of Wellton
28634 Oakland Avenue
Wellton, Arizona 85356
Rodney Rinehart, Town Manager
Email: wellton@town.wellton.az.us
Telephone: 928-785-3348
Fax: 928-785-4374
Project Consultant Team
Kimley-Horn and Associates, Inc.
2266 South Dobson Road
Suite 200
Mesa, AZ 85202-6412
Michael Grandy, P.E.
Email: michael.grandy@kimley-horn.com
Telephone: 480-756-6137
Fax: 602-944-7423
Ayres Associates Inc.
1500 North Priest Drive
Suite 107
Tempe, AZ 85281
Dan Hartig, P.E.
Email: hartigd@AyresAssociates.com
Telephone: 602-275-2655
Fax: 602-275-2252
KDA Creative
4545 E Shea Blvd, Ste 210
Phoenix, AZ 85028
Amy Rosar
Email: amy@kdacreative.com
Telephone: 602-368-9644
Fax: 602-368-9645
TABLE OF CONTENTS
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1. INTRODUCTION ............................................................................................................................. 1
1.1 Study Purpose ............................................................................................................................ 1
1.2 Study Objectives ........................................................................................................................ 1
1.3 Study Area ................................................................................................................................. 1
1.4 Technical Advisory Committee ................................................................................................ 3
2. PUBLIC INVOLVEMENT PLAN .................................................................................................. 4
2.1 Project Description .................................................................................................................... 4
2.2 Public Involvement Goal ........................................................................................................... 4
2.3 Public Meetings .......................................................................................................................... 4
2.3.1 Notification ....................................................................................................................... 4
2.3.2 Format .............................................................................................................................. 5
2.3.3 Purpose ............................................................................................................................. 5
2.3.4 Public Meeting Summaries .............................................................................................. 5
2.3.5 Timeframe of Public Involvement Activities ................................................................... 6
2.3.6 Stakeholders ..................................................................................................................... 7
3. PROJECT SCHEDULE ................................................................................................................... 9
4. STAFFING PLAN ........................................................................................................................... 10
5. PROJECT WORK TASKS ............................................................................................................ 11
5.1 Task 1: Work Plan/Project Management .............................................................................. 11
5.2 Task 2: Current Conditions .................................................................................................... 12
5.3 Task 3: Future Conditions and Modeling .............................................................................. 14
5.4 Task 4: First Phase of Public Involvement ............................................................................ 15
5.5 Task 5: Evaluation Criteria and a Plan for Improvements ................................................. 16
5.6 Task 6: Second Phase of Public Involvement ........................................................................ 18
5.7 Task 7: Draft Final Report ..................................................................................................... 18
5.8 Task 8: Final Report and Executive Summary ..................................................................... 19
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INDEX OF FIGURES
Figure 1: Study Area Map ............................................................................................................ 2
Figure 2: Project Schedule ............................................................................................................ 9
Figure 3: Staffing Plan ................................................................................................................ 10
INDEX OF TABLES
Table 1. Timeframe of Public Involvement Activities ................................................................ 6
Table 2. Stakeholders .................................................................................................................. 7
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1. INTRODUCTION
1.1 Study Purpose
The principal purpose of the Wellton Transportation Long-Range Plan PARA Study is to
develop a long-range multimodal transportation plan for a 44-square-mile planning area in the
vicinity of the Town of Wellton. This Wellton PARA Study is being conducted as part of the
Arizona Department of Transportation (ADOT) Planning Assistance for Rural Areas (PARA)
program. The study will result in a plan of improvements for near-term, mid-term, and long-term
transportation planning horizons. The recommendations will be multimodal, considering
roadways, non-motorized transportation modes (bicycles and pedestrians), and transit
components.
1.2 Study Objectives
Objectives of the Wellton PARA Study are:
• Collect and analyze available traffic volume data, crash information, and existing roadway,
non-motorized transportation, and transit infrastructure and services in order to document
existing deficiencies.
• Develop a travel demand TransCAD model for the Wellton area using available population
and employment information and the current street system.
• Use the TransCAD model to project future travel demand for the years 2015, 2020, 2030,
and build-out.
• Evaluate the performance of the transportation network for each of the horizon years and
document the future deficiencies.
• Develop a set of multimodal potential improvements to address the existing and future
deficiencies as well as any special topics identified by the project stakeholders.
• Coordinate with ADOT to identify new and upgraded interchanges and grade-separated
crossing on I-8.
• Collaborate with the Union Pacific Railroad and ADOT to identify future railroad grade
separation needs and pursue future passenger rail service.
• Provide implementation recommendations.
• Formulate infrastructure development policies and guidelines that facilitate public-private
partnerships.
• Explore creative financing opportunities to fund recommended improvements.
• Document the results of the study process and the recommendations in a ‘reader-friendly’
report and executive summary.
1.3 Study Area
The study area for the Wellton PARA Study encompasses the area bounded by County 10th
Street, Avenue 20E, County 14th Street, and Avenue 31E, as shown in Figure 1.
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Figure 1: Study Area Map
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1.4 Technical Advisory Committee
A Technical Advisory Committee (TAC) will be established to participate in the study process.
TAC members will be selected in coordination with the ADOT Project Manager. It is
anticipated that the following agencies will be represented on the TAC:
• ADOT Multimodal Planning Division
• ADOT Communication and Community Partnerships
• ADOT Yuma District
• Town of Wellton
• Yuma County
• Yuma Metropolitan Planning Organization (YMPO)
Technical Advisory Committee Meetings will be held at key milestones and/or decision points
during the study. The purpose of the meetings will be to communicate study progress, provide
opportunities for discussion, and present study documents (Work Plan, Working Papers,
Summary Reports, and Final Report) for review and comment. Milestone points at which TAC
meetings will be held are identified in the project schedule and the work task descriptions.
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2. PUBLIC INVOLVEMENT PLAN
2.1 Project Description
The Arizona Department of Transportation Multimodal (ADOT) Planning Division (MPD) and
Communication and Community Partnerships Division (CCP) are collaboratively working with
the Town of Wellton to conduct a transportation study funded by the Planning Assistance for
Rural Areas (PARA) program. The study will produce a long‐range transportation master plan
for the Wellton community and recommend multimodal transportation improvements for near-term,
mid-term, and long-term planning horizons.
The plan is intended to meet the needs of the Town, have public and elected official support,
match project cost with reasonable funding sources, and provide sound implementation
priorities.
2.2 Public Involvement Goal
The goal of public involvement is to educate stakeholders and the public about the study,
provide opportunities for community input, and create a process for building consent in support
of the study recommendations.
2.3 Public Meetings
Two public meetings will be held at a location to be determined between 4 p.m. and 6 p.m. on
dates to be determined. Tentatively, public meetings will be scheduled in October 2010 and
February 2011.
2.3.1 Notification
Web site notifications will be posted two weeks prior to the public meetings on the ADOT,
Town of Wellton, Yuma County, Yuma County Chamber of Commerce, Greater Yuma
Economic Corporation, Yuma Sun, and other local entity Web sites.
Residential utility bill notifications will be developed in coordination with ADOT and the
Town of Wellton and distributed in residential water bills the month prior to the public
meetings. The Town of Wellton has approximately 800 homes and 2,000 residents. ADOT will
provide the Town’s billing department with 1/3 page black and white notifications to be
included with the utility bills.
Publicity posters will be developed and distributed two weeks prior to each public meeting.
These posters will be printed in color 12” x 18” poster paper. Attached to each poster will be a
small notepad, with printed meeting details, in which interested parties can remove a piece of
the notepad and take it with them as a reminder of the meeting. These posters will be delivered
and displayed at the following local community locations:
• Wellton Town Hall
• Wellton Post Office
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• Wellton Community Center/Senior Center
• Wellton Library
• Yuma County Public Works Department
• Local restaurants, service stations, and grocery stores
• Wellton RV Parks
Email Notifications will be distributed to a list of stakeholders developed in coordination with
this study. These stakeholders will include but are not limited to Federal, regional, and local
government agencies. Emails will be distributed through the ADOT Communication and
Community Partnerships Division’s representative, Michele Beggs.
RV Park Outreach will be conducted as the public meetings will fall within the winter visitor
season. Notification posters will be distributed to RV park community centers and RV Park
managers will be contacted and notified of the public meetings.
Earned Media opportunities will be available through the distribution of media releases.
ADOT CCP will distribute three media releases during the study. The first will announce the
study and its goals, the second will announce the first public meeting, and the third will
announce the second public meeting. These media releases will be distributed to media contacts
in and surrounding the Wellton area, including Yuma.
2.3.2 Format
Community members are encouraged to attend the public meetings and participate in shaping
their transportation future. Each meeting will begin with opening remarks and introductions by
the ADOT MPD Project Manager (PM) followed by a brief presentation given by the technical
consultant team. At the conclusion of the presentation, guests will be asked to participate in a
question and answer discussion led by ADOT CCP. All formal public meeting activities will be
digitally recorded for accurate study documentation. Prior to and following the formal public
meeting format, guests will be allowed to discuss study details one‐on‐one with project team
members. Oral comments gathered during one‐on‐one discussions will not be included in the
public meeting summaries.
2.3.3 Purpose
Public Meeting 1 is intended to present information and findings related to existing and future
conditions, needs, and deficiencies for public input and review.
Public Meeting 2 is intended to present information and findings related to the plan for
improvements for public input and review.
2.3.4 Public Meeting Summaries
Summaries of each public meeting will be produced to document meeting procedures and
comments received from the public. Each summary will include a list of participating elected
officials and study team members, a brief summary of the presentation given, a summary of
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questions asked and answers provided, and a complete compilation of comments received from
participants. Summaries will be prepared, reviewed, and finalized within two weeks of the date
of the meetings for inclusion in the technical documents. Upon completion, the summaries will
be posted on the ADOT MPD project Web site for public viewing.
2.3.5 Timeframe of Public Involvement Activities
A schedule, or timeframe, of public involvement activities is presented in Table 1.
Table 1. Timeframe of Public Involvement Activities
Public Involvement
Activity
Timeframe Tasks included in Activity
Public Involvement Plan
(PIP)
May 2010 • Draft Public Involvement Plan for review by ADOT MPD PM, ADOT CCP,
technical team, Town of Wellton, and Technical Advisory Committee (TAC).
• Incorporate comments and finalize PIP.
• Provide final PIP to ADOT MPD for inclusion on ADOT Web site.
Stakeholder List May 2010 Develop list of stakeholders for review by ADOT MPD PM, ADOT CCP,
technical team, Town of Wellton, and TAC.
Public Meeting 1
Publicity
September 2010 • Secure the meeting location.
• Develop publicity posters to post at local community buildings throughout
Wellton and surrounding areas.
• Distribute reminder email notification to area distribution list and
stakeholders.
• Draft media release for distribution by ADOT CCP.
• Post public meeting announcement on ADOT, Town, local media outlet, and
local community Web sites.
• Develop notification to be included in Town utility bills.
• Contact RV parks and notify them of public meeting.
Public Meeting 1 October 2010 • Coordinate all logistics of the public meeting, including room setup,
audio/visual equipment, and light refreshments (if needed).
• Assist in preparing public meeting presentation, handouts, and displays.
• Attend public meeting.
• Greet and sign in participants.
• Take notes and digitally record the public meeting.
• Clean up meeting location and ensure the location is secured.
Public Meeting 1
Summary
November 2010 • Compile comments received at public meeting.
• Draft Public Meeting Summary 1 for review by ADOT MPD PM, ADOT
CCP, technical team, Town of Wellton, and TAC.
• Incorporate comments and finalize Public Meeting Summary 1.
• Provide Public Meeting Summary 1 to ADOT MPD for inclusion on ADOT
Web site.
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Table 1. Timeframe of Public Involvement Activities (continued)
Public Meeting 2
Publicity
December 2010
/January 2011
• Secure the meeting location.
• Develop publicity posters to post at local community buildings throughout
Wellton and surrounding areas.
• Distribute reminder email notification to area distribution list and
stakeholders.
• Draft media release for distribution by ADOT CCP.
• Post public meeting announcement on ADOT, Town, local media outlet, and
local community Web sites
• Develop notification to be included in Town utility bills.
• Contact RV parks and notify them of public meeting.
Public Meeting 2 February 2011 • Coordinate all logistics of the public meeting, including room setup,
audio/visual equipment, and light refreshments (if needed).
• Assist in preparing public meeting presentation, handouts, and displays.
• Attend public meeting.
• Greet and sign in participants.
• Take notes and digitally record the public meeting.
• Clean up meeting location and ensure the location is secured.
Public Meeting 2
Summary
February/March
2011
• Compile comments received at public meeting.
• Draft Public Meeting Summary 2 for review by ADOT MPD PM, ADOT
CCP, technical team, Town of Wellton, and TAC.
• Incorporate comments and finalize Public Meeting Summary 2.
• Provide Public Meeting Summary 2 to ADOT MPD for inclusion on ADOT
Web site.
2.3.6 Stakeholders
A list of anticipated stakeholders is presented in Table 2.
Table 2. Stakeholders
Name Organization Title
Hayes, Melissa ADEQ Southwest Arizona Community Liaison
Patane, Paul ADOT ‐ Yuma District District Engineer
Klee, Robert Antelope Union High School Superintendent
McLaren, Michael Arizona Department of Public Safety Sergeant
Anderson, George Arizona Department of Public Safety Sergeant
Marlatt, Marvin Arizona Farm Bureau President
Knowles, Bill Arizona Game and Fish Region IV
Beals, Linda Arizona State Land Department Right‐of‐Way Manager
Uriarte, Josefa Arizona Western College ‐ East Campus
Lara, Angie BLM ‐ Colorado River District Acting District Manager
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Name Organization Title
McCloskey, Jennifer Bureau of Reclamation Yuma Area Office Manager
Curtis, Mike Glen Curtis, Inc.
Engel, Julie Greater Yuma Economic Dev. Corp. President/CEO
Chessum, James Greater Yuma Port Authority Administrator
Backs, Paula Marine Corps Air Station Community Planner
Luna, Alfredo Mohawk Valley School District Superintendent
Abiles, Pat Southwest Gas Yuma District Manager
Lombard, Cheryl The Nature Conservancy
Rivera, Mark Town of Wellton Fire Department
Titus, Keith Town of Wellton Police Department
Deermer, James Town of Wellton Mayor
Moser, Emma Town of Wellton Vice Mayor
Bejarano, Alejandro Town of Wellton Councilmember
McCollough, Cecilia Town of Wellton Councilmember
Milam, J. Keith Town of Wellton Councilmember
Richmond, Zoe Union Pacific Railroad Director of Public Affairs
Fountain, John US Border Patrol Coordinator
Johnson, Steve US Border Patrol Agent
Babiars, Brian WACOG Executive Director
Noel, Laura Wellton Elementary School District Superintendent
Grubaugh, Elston Wellton‐Mohawk Irrigation and
Drainage District
General Manager
FitzGerald, Charlene YMPO Executive Director
Mellon, Doug Yuma Area Agriculture Council President
Melcher, Paul Yuma County Community Development Planning Director
Ogden, Ralph Yuma County Sheriff’s Office Sheriff
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3. PROJECT SCHEDULE
The project is anticipated to be completed within a 14-month timeframe. The project schedule
is presented in Figure 2.
Figure 2: Project Schedule
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4. STAFFING PLAN
The staffing plan for the project is summarized in the organization chart presented in Figure 3.
Figure 3: Staffing Plan
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5. PROJECT WORK TASKS
The Project Work Plan includes eight tasks that encompass the Scope of Work.
• Task 1: Work Plan/Project Management
• Task 2: Current Conditions
• Task 3: Future Conditions and Modeling
• Task 4: First Phase of Public Involvement
• Task 5: Evaluation Criteria and a Plan for Improvements
• Task 6: Second Phase of Public Involvement
• Task 7: Draft Final Report
• Task 8: Final Report and Executive Summary
5.1 Task 1: Work Plan/Project Management
Objective
The objective of Task 1 is to prepare and present the Work Plan to the TAC for review and
comment. The Work Plan will include a detailed description of work tasks and associated
products, schedule, detailed study area map, and a project management framework to ensure
that the objectives of ADOT and the TAC are achieved.
Task 1 also includes project management and project coordination activities. The project
management and project coordination approach includes monthly teleconferences with the
ADOT project manager and Town Project Manager, and monthly progress reports.
Work Activities
• Schedule, prepare for, and attend a kick-off meeting with the ADOT project manager to
discuss the Work Plan and Public Involvement Plan. Prepare a meeting summary.
• Address ADOT comments to the Work Plan made at the kick-off meeting. Submit a revised
Work Plan to the ADOT project manager for review and approval for distribution to the
TAC.
• Schedule, prepare for, and attend the first TAC meeting. Prepare a meeting summary.
• Address TAC comments made at the first TAC meeting and prepare the final Work Plan
and submit the final Work Plan to the ADOT project manager for posting on the ADOT
website.
• Prepare monthly progress reports and submit invoices based on completing project
deliverables. It is anticipated that there will be seven invoices submitted approximately
every other month throughout the project duration.
Deliverables
• Work Plan (Study Area Boundary, Scope of Work, Staffing Plan, and Project Schedule,
Public Involvement Plan)
• TAC Meeting No. 1 agenda, presentation materials, and meeting summary.
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5.2 Task 2: Current Conditions
Objective
The objective of Task 2 is to compile available data and information on existing conditions in
the study area necessary to identify needs and deficiencies. An accurate inventory of current
conditions is a critical first step in establishing baseline conditions. This inventory will include
both land use and transportation system features and will be conducted using various
techniques, including interviews and group meetings with stakeholders, as appropriate.
Work Activities
• Conduct data collection effort summarized in Table 3 and document existing roadway,
non-motorized transportation, and transit infrastructure and services.
• Obtain and review recently completed and on-going transportation studies, and other
relevant programming, planning and design documents that have addressed transportation
issues in the study area, including the YMPO 2010-2033 Regional Transportation Plan,
Yuma County 2010 Comprehensive Plan, Yuma County Area Transit Short-Range and
Long-Range Transit Plans, 2003 Wellton General Plan, recent traffic impact studies, and
development plans for the Town and County.
• Interview local stakeholders to discuss current deficiencies and ongoing projects.
• Conduct a field review to further identify transportation-related deficiencies.
• Summarize existing traffic conditions and deficiencies.
• Summarize existing non-motorized conditions and deficiencies.
• Inventory and evaluate current transit demand, levels of service, transit providers, ridership,
employment centers, and demographic and socioeconomic characteristics.
• Review the existing conditions assessment with the Town and ADOT project managers.
• Prepare draft Working Paper No. 1. Submit the draft Working Paper No. 1 to the ADOT
project manager for review and approval for distribution to the TAC.
• Present pertinent material from draft Working Paper No. 1 at the first TAC meeting.
• Address TAC comments and prepare the final Working Paper No. 1 and submit the final
Working Paper No. 1 to the ADOT project manager for posting on the ADOT website.
Deliverable
• Working Paper No. 1 – Current Conditions.
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Table 3. Summary of Current and Future Conditions Data Collection
Type of Data Source Comment
Current land use
patterns
Wellton and Yuma County land
use maps, aerial mapping, and
forecasting model.
Current land uses will be mapped on a GIS
database. Land uses will be updated from those
contained in the YMPO RTP.
Future land use patterns Wellton, Yuma County, YMPO,
and ADOT land use plans and
model.
Location and type, and size of planned
developments will be obtained. Source data sets will
be compared and the source data set to use in this
study will be selected.
Travel data (traffic
counts, traffic circulation
patterns)
Kimley-Horn, Wellton, Yuma
County, YMPO, and ADOT.
Daily and peak-hour counts will be taken at locations
to be determined during project scoping based on
available data.
Travel Demand Model YMPO RTP. YMPO RTP model will be updated and refined to
more fully reflect existing and future conditions.
Functional classification Wellton, Yuma County, and
ADOT.
Existing functional classifications will be reviewed.
Access Management Review of aerial mapping data
and windshield survey.
Relative level of access management, density of
access, presence or absence of medians.
Roadway YMPO RTP, windshield survey,
and aerials.
Lanes, shoulders, surface type, right-of-way, speed
limits, intersection traffic control, and drainage
conditions. Identify areas of concern.
Demographic and
socioeconomic data
Wellton, Yuma County, YMPO,
and ADOT models and data
sets.
Source data sets will be compared and the source
data set to use in this study will be selected.
Summarize data by TAZ. Identify transit dependent
population.
Transit inventory YMPO RTP. Inventory and evaluate current demand and levels of
service. Identify activity centers.
Crash history (five years
of crash records)
ADOT and Wellton. Identify high accident locations/ characteristics
Current levels of service Kimley-Horn analysis. Level of service will be documented for roadway
segments and major intersections based on planning
thresholds.
Non-Motorized
transportation
YMPO RTP and windshield
survey.
Existing pedestrian and bicycle facilities and
deficiencies will be identified.
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5.3 Task 3: Future Conditions and Modeling
Objective
The objectives of Task 3 are to forecast future conditions and identify infrastructure
deficiencies for roadways, non-motorized transportation modes, and transit in the study area.
Travel demand modeling will be used as a primary tool for the forecast of future needs and
deficiencies. The YMPO TransCAD regional travel demand model will serve as the base model
for this study. Available socioeconomic datasets will be presented to the TAC to ensure that
TAC members, ADOT, and Wellton are “on-board” with the socioeconomic projections to use
for this study. These projections will reflect long-term future conditions (e.g., 2030 and
potential build-out conditions).
Future conditions and needs on the existing roadway system will be analyzed by modeling
travel demand for the future land use projections. Performance statistics, such as vehicle miles
traveled across screenlines, vehicle-hours delay, and volume to capacity ratio will be analyzed.
Levels of service will be estimated for roadways in the future roadway network. Roadway
deficiencies within the study area will be identified based on analysis of projected traffic
volumes and input from the TAC and stakeholders.
A separate Transit Element will be prepared that discusses the vision, goals, and
recommendations for transit service. The Transit Element will document existing transit
services, opportunities and constraints, general level of transit demand, and population
thresholds for implementing varying levels of transit service in the future. In addition, the needs
of transit-dependent individuals will be evaluated based on the analysis of the Environmental
Justice population. The Transit Element will need to coordinate with the YCAT Short-Range
and Long-Range Transit Plans and the YMPO 2010-2033 Regional Transportation Plan.
Work Activities
• Conduct data collection effort summarized in Table 3 and document future roadway, non-motorized
transportation, and transit infrastructure and services.
• Evaluate available socioeconomic projection datasets and work with the TAC to reach a
consensus on which projections to use for this study.
• Update travel demand model parameters: Traffic Analysis Zone (TAZ) structure, roadway
network, population and employment data.
• Prepare population and employment data for the long-term future planning horizon (e.g.,
2030 and build-out). Input long-term future data into travel demand model. Perform long-term
future Base Condition model runs. Produce mapping with long-term future Base
Condition model outputs.
• Identify deficiencies for the long-term future based on the long-term future Base Condition
Model runs.
• Identify deficiencies for the mid-term future (e.g., 2020) based on interpolation of existing
traffic volumes and long-term future travel demand model output.
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• Identify deficiencies for the near-term future (e.g., 2015) based on analysis of existing
traffic volumes, and development of near-term traffic volumes based on growth rate
factorization.
• Identify improvements required to meet identified needs and deficiencies for the near-term,
mid-term, and long-term future planning horizons. Transportation needs will be determined
based on:
o Level of service deficiencies
o Identification of high crash locations
o Assessment of railroad crossing locations and identification of future rail-related
infrastructure improvements that may be warranted
o Access, circulation, and mobility for both motorized and non-motorized travel
modes
o Deficiencies identified by the project manager, TAC, and stakeholders
o Ability to accommodate multimodal alternatives and promote sustainability
• Identify potential projects to satisfy identified needs and deficiencies. Update travel demand
model network to include long-term future improvements. Perform long-term future
“improved” model run. Update model documentation.
• Identify projected general level of transit demand (based primarily on current service and
assumed growth patterns).
• Determine population thresholds for implementing varying levels of transit service.
• Evaluate the needs of transit-dependent individuals based on the analysis of Environmental
Justice population subgroups.
• Prepare draft Working Paper No. 2. Submit the draft Working Paper No. 2 to the ADOT
project manager for review and approval for distribution to the TAC.
• Schedule, prepare for, and attend the second TAC meeting. Prepare a meeting summary.
• Address TAC comments and prepare the final Working Paper No. 2 and submit the final
Working Paper No. 2 to the ADOT project manager for posting on the ADOT website.
Deliverables
• Working Paper No. 2 – Future Conditions and Modeling.
• TAC Meeting No. 2 agenda, presentation materials, and meeting summary.
5.4 Task 4: First Phase of Public Involvement
Objective
An initial public open house meeting will be conducted within the study area. This first meeting
will cover existing conditions, future projections, and needs and deficiencies. KDA Creative
will have primary responsibility for this task. The Kimley-Horn team will provide technical
information to KDA Creative for the public meeting notification materials and will prepare
handouts, display boards, and a brief presentation of technical information. Further details of
the public involvement plan are presented in Section 2 - Public Involvement Plan.
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Work Activities
• Prepare all presentation boards and handouts for public involvement meeting.
• Prepare a comprehensive mailing list for this study and handle all mailings.
• Prepare a newsletter for distribution by mail before the public meetings, as well as for
distribution at the meetings; review and approval of the project manager is required before
mailing.
• Prepare and issue a press release; the ADOT Project Manager will coordinate the press
release.
• Document the public involvement process in Summary Report No. 1. This will include the
press release distributed prior to the meetings; mailing lists, comments received at the
meetings, and associated responses to each comment.
• Coordinate with Town website.
Deliverables
• Stakeholder Outreach Summary Report No. 1
• Open house fact sheets, hand-out materials, mail-out notices, survey questionnaires, and
presentation materials
5.5 Task 5: Evaluation Criteria and a Plan for Improvements
Objective
The objective of Task 5 is to develop specific projects that address the needs and deficiencies
identified in Tasks 2 and 3. Projects will be developed for the near-term, mid-term, and long-term
planning horizons.
Examples of projects by category include:
Roadway Improvements
• New street cross-sections that include “complete streets” features
• New roadway alignments and extensions
• Highway-rail grade separations
• Circulation plans for developing areas
• Widening existing streets
• Access management improvements
• Intersection improvements/new traffic signals
• New or improved interchanges along I-8
• Impacts of new development
Transit Mobility
• Local bus service
• Regional bus and rail service
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Bicycle and Pedestrian Mobility
• Shoulder improvements
• Bicycle lanes
• Pedestrian/bicycle crossings of I-8
Safety Improvements
• Intersection improvements
• Turning lanes
• Access management
Work Activities
• Recommend and define specific projects that address the identified needs and deficiencies
and prioritize for the near-term, mid-term, and long-term planning horizons.
• Address Environmental Justice concerns based on the analysis of Title VI population
groups conducted in the current conditions analysis.
• Develop project evaluation and prioritization criteria.
• Prepare an evaluation matrix to rank proposed projects.
• Prepare planning-level capital and maintenance cost estimates.
• Identify current funding sources.
• Identify potential new revenue sources, including possible public-private partnerships.
• Identify potential right-of-way preservation techniques.
• Develop a transportation Capital Improvement Program (CIP) that incorporates the near-term
recommended improvement projects.
• Prepare draft Working Paper No. 3. Submit the draft Working Paper No. 3 to the ADOT
project manager for review and approval for distribution to the TAC.
• Schedule, prepare for, and attend the third TAC meeting to present draft evaluation criteria
and preliminary evaluation findings. Prepare a meeting summary.
• Schedule, prepare for, and attend the fourth TAC meeting to present a draft plan for
improvements and other related pertinent material from draft Working Paper No. 3.
Prepare a meeting summary.
• Address TAC comments and prepare the final Working Paper No. 3 and submit the final
Working Paper No. 3 to the ADOT project manager for posting on the ADOT website.
Deliverables
• Working Paper No. 3 – Evaluation Criteria and Plan for Improvements
• TAC meeting 3 agenda, presentation materials, and meeting summary
• TAC meeting 4 agenda, presentation materials, and meeting summary
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5.6 Task 6: Second Phase of Public Involvement
Objective
A second public open house meeting will be conducted within the study area. The second
meeting will cover the evaluation criteria and the proposed plan for improvements. As with
Task 4, KDA Creative will have primary responsibility for this task. The Kimley-Horn team
will provide technical information to KDA Creative for the public meeting notification
materials and will prepare handouts, display boards, and a brief presentation of technical
information. Further details of the public involvement plan are presented in Section 2 - Public
Involvement Plan.
Work Activities
• Prepare all presentation boards and handouts for public involvement meeting.
• Prepare a newsletter for distribution by mail before the public meetings, as well as for
distribution at the meetings; review and approval of the project manager is required before
mailing.
• Prepare and issue a press release; the ADOT Project Manager will coordinate the press
release.
• Document the public involvement process in Summary Report No. 2. This will include the
press release distributed prior to the meetings; mailing lists, comments received at the
meetings, and associated responses to each comment.
• Coordinate with Town website.
Deliverables
• Stakeholder Outreach Summary Report No. 2
• Presentation boards, handouts, newsletter, press release
5.7 Task 7: Draft Final Report
Objective
The objective of this task is to compile the data and findings from the working papers and
summary reports prepared in previous tasks into a Draft Final Report.
Work Activities
• Prepare a Draft Final Report outline that compiles data from all working papers and input
received from the stakeholders and the public.
• Prepare Draft Final Report in conformance with the approved outline.
• Submit the Draft Final Report to the ADOT project manager for review and approval for
distribution to the TAC.
• Schedule, prepare for, and attend the fifth TAC meeting at which the Draft Final Report
will be presented. Prepare a meeting summary.
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Deliverables
• Draft Final Report
• TAC Meeting Number 5 agenda, presentation materials, and meeting summary
5.8 Task 8: Final Report and Executive Summary
Objective
The objective of this task is to prepare the Final Report and Executive Summary.
Work Activities
• Compile comments received on the Draft Final Report, prepare a comment resolution
summary, and attend a comment resolution teleconference with the Town and ADOT
project managers.
• Address each comment in the preparation of the Final Report.
• Prepare a draft Executive Summary that provides the most relevant information from the
Final Report.
• Make revisions to the Final Report and Executive Summary based on review comments and
submit the Final Report and Executive Summary.
Deliverables
• To each member of the TAC, 1 CD copy and 1 hard copy of the Final Report and Executive
Summary.
• To the ADOT Project Manager, 5 CD copies and 10 hard copies of the Final Report and
Executive Summary.
• All travel demand models and all data collected and developed for this study will be
delivered to ADOT and the Town of Wellton in CD format upon completion.
• Study documents will be prepared using Microsoft Word, Excel, and PowerPoint, as
applicable.