Annual Report Arizona State Parks Board

              Arizona State Parks

Table of Contents

Director 's Letter ........................................................................................................................................... Page 2 Park Locations Within New Legislative Districts and Phone Numbers........................................................Page 3 Administrative Services Division.............................................................................................................Page 4 Financial Summary......................................................................................................................................Page 5 Source and Disposition of Funds Summary FY-2002 ..................................................................... Page 5 Revenue and Visitation History.......................................................................................................Page 6 Source and Disposition of Funds Detail FY-2002 .............................................................Pages 7, 8, & 9 Heritage Fund Expenditures by Program FY-2002 ....................................................................... Page 10 Parks Division ......................................................................................................................................... Page 11 Operations Section ................................................................................................................................ Page 11 Northern Region , Southern & Western Region, Services & Programs, Park Volunteer Programs, Special Events, ADA Compliance, Historic Curation, Artifact Acquisitions, Grants Awarded, Exhibits, Interpretive Education: Northern Region, Southern Region & Western Region, Law Enforcement ...........................................................................................................................Page 11, 12 & 13 Resource Management Section ............................................................................................................ Page 14 Development Section............................................................................................................................Page 15 Partnerships Division ............................................................................................................................. Page 16 Partnerships Advisory Committees........................................................................................................Page 16 State Historic Preservation Office (SHPO) ............................................................................................ Page 16 Grants Section............................................................................................................................... Page 15 &16 Planning and Recreational Trails Section..............................................................................................Page 17 Partnership Division Project Sites FY-2002...........................................................................................Page 18 External Affairs Division ......................................................................................................................... Page 19 Research Section .................................................................................................................................. Page 19 Marketing Section..................................................................................................................................Page 19 Educational Outreach ............................................................................................................................ Page 19 Gift Shop Program.................................................................................................................................Page 20 Graphic Design............................................................................................................................. Page 19 & 20 Public Information Office ....................................................................................................................... Page 20



Arizona State Parks



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PAGE 2



Arizona State Parks



ARIZONA STATE PARK LOCATIONS

NORTHERN REGION Riordan Mansion - 928.779.4395 Homolovi Ruins - 928.289.4106 Slide Rock - 928.282.3034 Red Rock - 928.282.6907 Dead Horse Ranch - 928.634.5381 Jerome - 928.634.5381 Ft. Verde - 928.567.3275 Fool Hollow Lake - 928.537.3680 Lyman Lake - 928.337.4441 Tonto Natural Bridge - 928.476.4202 WESTERN REGION Lake Havasu - 928.855.2784 Cattail Cove - 928.855.1223 Alamo Lake - 928.669.2088 Buckskin Mountain - 928.667.3231 Yuma Territorial Prison - 928.783.4771 Yuma Crossing - 928.329.0471 SOUTHERN REGION Lost Dutchman - 480.982.4485 Boyce Thompson Arboretum - 520.689.2811 McFarland - 520.868.5216 Kartchner Caverns State Park - 520.586.4100 Picacho Peak - 520.466.3183 Tombstone Courthouse - 520.457.3311 Catalina - 520.628.5798 Oracle - 520.896.2425 Roper Lake - 928.428.6760 Tubac Presidio - 520.398.2252 Patagonia Lake - 520.287.6965 PAGE 3



Arizona State Parks

Business Services



ADMINISTRATIVE SERVICES DIVISION



Budget Office

The Budget Office provides budget allocation, tracking, oversight of the 12 funds used by the agency and ensures over 300 employees receive accurate paychecks in a timely manner. The Budget Office worked closely with Financial Management on program budgeting accounting structure, budget revisions and expenditure tracking reports. Due to changes in the FY 2002 and FY 2003 budgets, the work with Financial Management was critical to the successful operation of the agency. The Budget/Payroll office worked with Human Resources in the initial and ongoing phases of HRIS implementation as well to bring the Public Safety Personnel Retirement System on-line for law enforcement officers.



Business Services provides service in the areas of procurement, intergovernmental agreements, contract administration, concession contract management, rules review, souvenir shop/publications mail order fulfillment, receptionist duties including 1-800 telephone support, Phoenix office fleet administration as well as other general office management support. The Business Services Unit strives to provide proactive and courteous customer service. The focus of the procurement function is to obtain quality products or services at competitive rates by the identified deadline in accordance with the Arizona Procurement Code and Agency policy. Within the concession contract management function, the Business Services Unit continues to target increasing revenues for the Agency through the identification of new opportunities and the proper management of existing contracts.



Human Resources

Human Resources provides services to over 300 managers, supervisors and employees in the areas of: employment and staffing, retirement, benefits, employee relations, classification and compensation, worker's compensation, development of policies and procedures, employee special events and programs, and training. Human Resources plays a pivotal role in the agency HRIS transition and implementation to ensure all HRIS milestones are met. A focus for Human Resources this year involved looking internally at processes and systems to audit and improve record keeping services pertinent to employee benefit accruals and timesheet administration. Human Resources and the Budget Office worked closely with Parks Operations to bring the Public Safety Personnel Retirement System on-line for law enforcement officers.



Computer Support

Computer Services provides hardware, software and communication support to sections and programs of the agency. Increased security and improvements to communication infrastructure remained high on the priority list. The upgrade of the statewide system is a critical component of the new Human Resources Information System (HRIS), which is to go online in FY 2003. Finally, Computer Support began laying the foundation for a statewide camping reservation system through planning and consulting efforts. Implementation of this program will begin in 2004-2005 after project approvals are completed.



Financial Management

Financial accountability and proper financial management remain a top priority for the Division. More than $55.1 million was deposited with the agency and over $100 million was either expended or obligated in FY 2002. At fiscal year end, the agency's fund balances exceeded $104.7 million. An extensive accounting structure combined with ontime investment practices and expenditure tracking have allowed the Agency to maintain fund stability and oversight. In addition, increased focus on fixed assets, cash management, timely vendor payments, and credit card capability continues to improve financial management and oversight. The financial management team provides cohesive, targeted information as well as advice and interpretation for increasingly complex executive decision making.



PAGE 4



Source and Disposition of Funds Summary

SOURCE AND DISPOSITION SUMMARY SOURCE OF FUNDS:



Arizona FState Parks

DISPOSITION OF FUNDS:



INANCIAL SUMMARY



Balance Forward 1000-General Fund General Fund Revolving Funds-Bal. Fwd.* General Fund Revenue** General Fund Operating Appropriation (Inc. KCSP) General Fund Operating--State Land Leases General Fund Operating--Admin. Adj. /Reversions General Fund --Spur Cross Appropriation General Fund--Capital Outlay (Parks Projects) Subtotal General Fund 74,500 0 0 0 268,372 74,500 87,344 430,215



Revenue 0 1,065 7,495,125 0 0 1,250,000 0 8,745,125



Expended 0 0 7,355,342 0 7,831 1,249,500 86,005 8,698,677



Obligated 74,500 0 139,783 0 0 75,000 0 214,783



Reverted 0 1,065 0 0 260,541 0 1,339 261,880



Unobligated Balance Forward 0 0 0 0 0 0 0 0



Fund Balance



214,783



* Revolving Funds do not add to the fund balance. ** Appropriations are included in the fund balance but revenue is not.

1304-Reservation Surcharge Revolving Fund 1600-Capital Outlay Stabilization Fund 2000-Federal Fund: 40,199 0 214,720 30,000 175,588 0 299,032 30,000 27,699 0 (247,400) 0 51,632 30,000



Federal Fund--HPF/SHPO Operating Federal Fund--Recreational Trails Program Federal Fund-Projects Federal Fund-HPF Pass Thru Grants Federal Fund-LWCF Pass Thru Grants Subtotal Federal Fund 2001-Non-Federal Grants Fund: 2105-State Lake Improvement Fund State Lake Improvement Fund--Operating State Lake Improvement Fund--Parks Projects State Lake Improvement Fund--Pass Thru Grants Subtotal SLIF 2111-Law Enforcement Boating Safety Fund 2202-Parks Enhancement Fund Enhancement Revolving Funds--Bal. Fwd.* Enhancement--Kartchner Development Enhancement--Park Development Enhancement--Tonto Lease Purchase Enhancement--Tonto Accelerated Payment Acct. Enhancement Operating Appropriation/Revenue Enhancement Operating--Adm. Adj. Enhancement Operating--Yuma Crossing Enhancement Operating --San Rafael Filming Parks Housing Subtotal Enhancement Fund

* Revolving Funds do not add to the fund balance.



722,535 0 237,748 0 0 960,283 39,297 2,057,143 9,002,278 20,028,241 31,087,663 0 16,500 2,309,361 3,260,497 0 107,274 0 3,451,659 81,622 0 25,737 9,236,150



705,951 216,579 142,616 53,312 331,667 1,450,125 1,601 394,424 884,445 2,063,705 3,342,573 1,056,564 0 1,080,000 2,007,734 364,500 55,639 3,502,651 0 30,575 8,700 5,262 7,055,062



541,917 216,579 207,412 53,312 331,667 1,350,887 3,660 909,123 1,187,404 3,710,762 5,807,290 1,037,267 0 2,402,013 656,292 364,500 0 3,773,066 13,518 17,617 0 0 7,227,006



705,900 74,300 172,952 0 0 953,152 37,238 1,399,200 7,738,433 15,343,666 24,481,299 19,297 16,500 987,348 2,143,708 0 162,913 0 0 94,581 8,700 0 3,397,249



0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0



180,669 (74,300) 0 0 0 106,369 0 143,243 960,886 3,037,518 4,141,647 0 0 0 2,468,231 0 0 (270,415) 3,438,142 0 0 30,999 5,666,957



1,059,521 37,238



28,622,946 19,297



9,064,206



2253-Off Highway Vehicle Fund OHV--Operating OHV--Partnerships Projects OHV--Pass Thru Grants Subtotal OHV Fund



772,509 2,350,688 2,428,293 5,551,490



316,339 768,014 673,087 1,757,440 0 986,287 876,765 3,134,611 0 4,757,124 9,754,787



309,791 1,753,006 719,734 2,782,531 0 1,405,198 711,420 2,356,370 0 4,436,132 8,909,120



493,700 1,349,755 2,381,646 4,225,101 2,500 1,684,700 1,289,154 5,657,141 0 8,991,959 17,622,955



0 0 0 0 0 0 0 (9,746) 9,746 0 0



285,357 15,941 0 301,298 0 1,516,129 1,821,894 4,603,010 0 5,901,607 13,842,640



4,526,399



2296-Arizona Heritage Fund Az. Heritage Fund-Revolving Funds--Bal. Fwd.* 2,500 Az. Heritage Fund-Interest / Administration 3,619,740 Az. Heritage Fund-Program Operating 2,945,703 Az. Heritage Fund-Capital Park Projects 9,472,164 Az. Heritage Fund-Spur Cross Acquisition 9,746 Az. Heritage Fund-Pass Thru Grants 14,572,575 Subtotal Arizona Heritage Fund 30,619,928 * Revolving Funds do not add to the fund balance. 2432-Land Conservation Fund LCF-Administration 964,339 LCF-Pass Thru Grants - Public Conservation Acct. 14,054,736 Subtotal Land Conservation Fund 15,019,075 2448 -Partnerships Fund 3117-Donations Fund Donations-Yuma Crossing Oper. (City of Yuma) Donations - Revolving Fund Subtotal Donations Fund 4010-Publications/Souvenirs Fund TOTAL ALL FUNDS 353,813 19,412 257,137 276,549 315,881 93,930,543



31,465,595



1,012,713 20,000,000 21,012,713 171,623 150,000 46,480 196,480 323,882 55,112,695



112,553 7,466,544 7,579,097 43,421 150,767 26,596 177,363 250,944 44,042,851



287,500 5,400,000 5,687,500 320,151 18,645 200,814 219,460 528,404 58,035,620



805,339 (805,339) 0 0 0 0 0 0 289,579



771,660 21,993,531 22,765,190 161,864 0 76,206 76,206 (139,584) 46,675,188



28,452,690 482,015



295,666 388,819 104,710,808



PAGE 5



PAGE 6

1989-1990 183,790 153,421 121,572 102,656 96,639 62,810 85,824 121,264 175,591 196,114 170,796 158,441 1,628,918 9.89% 146,668 -8,006 209,740 28,302 234,810 88,873 118,377 -55,627 32,499 -0.49% 0 1.55% 12.63% 4.24% 5.42% -2.42% 1.45% 1,620,912 1,830,652 1,858,954 2,093,764 2,182,637 2,301,014 2,245,387 2,277,886 167,027 181,217 204,336 212,086 219,612 184,331 214,057 231,210 208,867 2,180,136 -4.29% -97,750 183,905 187,796 195,104 242,884 216,989 224,150 225,093 216,948 246,446 159,116 201,817 247,028 248,749 251,182 254,496 215,299 259,553 199,386 158,704 192,885 188,332 222,245 254,279 253,334 288,012 332,313 257,138 126,458 127,075 102,194 143,226 174,276 182,294 170,273 148,071 165,974 197,346 244,100 283,009 242,431 213,405 2,371,293 8.77% 191,157 76,747 76,584 68,996 116,887 109,915 129,346 117,975 128,354 130,648 154,176 51,502 64,604 51,663 73,637 79,680 100,365 98,469 91,152 90,461 93,749 97,409 88,292 92,034 96,722 101,114 141,017 122,210 125,645 126,859 148,386 132,301 119,088 139,716 204,729 341,349 275,755 249,313 222,517 2,515,651 6.09% 144,358 115,718 124,011 141,255 152,389 164,236 173,584 163,649 166,792 165,476 186,791 172,816 125,034 131,757 149,962 164,615 169,389 183,350 161,579 153,190 160,650 166,398 185,254 169,281 206,282 193,634 190,014 201,058 200708 208916 186948 196190 221,509 195,793 190,011 248,332 224,416 230,310 240,907 274,039 259,855 237,710 232,041 219,993 277,020 286,992 206,353 184,897 174,939 150,587 103,357 150,576 185,705 299,781 247,804 228,106 191,286 2,410,383 -4.18% -105,268 1990-1991 1991-1992 1992-1993 1993-1994 1994-1995 1995-1996 1996-1997 1997-1998 1998-1999 1999-2000 2000-2001 2001-2002



Revenue and Visitation History



VISITATION TOTAL



1987-1988



1988-1989



JULY



115,392



159,719



AUGUST



125,971



131,456



SEPTEMBER



100,770



99,433



OCTOBER



94,085



90,785



NOVEMBER



80,033



78,038



DECEMBER



50,658



56,114



JANUARY



85,295



81,295



FEBRUARY



133,903



125,799



MARCH



172,280



188,898



APRIL



132,495



160,616



MAY



168,656



153,641



JUNE



134,840



156,456



FINANCIAL SUMMARY



TOTAL



1,394,378



1,482,250



% Change



6.30%



Arizona State Parks



# Growth



87,872



REVENUE TOTAL 1989-1990 181,779 158,250 143,020 173,853 135,112 96,097 154,348 199,935 259,364 251,422 217,601 177,064 2,147,847 16.38% 302,355 -74,555 589,139 254,459 -3.47% 0 9.56% 2,073,292 2,662,431 2,916,890 185,240 256,084 270,558 302,667 3,250,397 11.43% 333,507 Visitation FY 2002 Forecast FY 2002 Actual Variance 2,550,009 2,410,383 -139,626 233,134 313,022 296,453 357,434 204,101 328,334 378,667 400,954 211,494 313,471 316,013 410,513 204,757 264,429 253,714 282,657 371,280 437,576 422,507 371,365 339,732 3,565,740 9.70% 315,343 143,154 181,870 164,339 268,129 256,258 78,375 95,359 98,332 123,279 143,871 139,580 133,069 173,170 145,349 177,358 241,109 194,687 339,473 413,666 487,168 458,863 402,456 307,460 4,114,349 15.39% 548,609 158,634 171,809 214,457 231,712 257,719 331,126 145,647 149,397 212,798 214,451 216,925 281,971 183,142 204,093 257,502 241,356 270,251 298,749 186,034 251,494 280,887 271,896 300,898 357,621 395,893 330,730 266,661 300,322 227,251 209,392 331,338 426,731 581,317 421,070 446,799 349,764 4,287,267 4.20% 172,918 Revenue FY 2002 Forecast FY 2002 Actual -5.48% Variance 7,732,306 7,055,022 -677,284 -8.76% 1990-1991 1991-1992 1992-1993 1993-1994 1994-1995 1995-1996 1996-1997 1997-1998 395,301 304,033 272,482 344,024 244,776 201,998 365,543 375,850 655,436 496,919 418,682 430,663 4,505,709 5.10% 218,441 1998-1999 390,370 318,722 285,247 355,359 264,479 213,347 391,769 426,883 580,516 444,749 474,073 375,079 4,520,592 0.33% 14,883 1999-2000 388,803 515,726 352,726 444,336 561,291 508,416 686,656 711,252 765,694 796,712 641,556 561,006 6,934,173 53.39% 2,413,581 2000-2001 673,278 529,080 501,346 541,276 461,292 396,416 582,808 673,351 883,546 716,740 643,059 550,725 7,152,916 3.15% 218,743 2001-2002 664,474 531,341 507,171 557,147 403,309 372,224 662,496 628,482 809,656 726,796 659,368 532,558 7,055,022 -1.37% -97,894



1987-1988



1988-1989



JULY



104,536



166,997



AUGUST



109,235



131,376



SEPTEMBER



107,498



122,707



OCTOBER



108,196



117,854



NOVEMBER



92,645



105,531



DECEMBER



56,991



74,777



JANUARY



110,317



139,664



FEBRUARY



150,804



186,802



MARCH



186,367



247,230



APRIL



142,313



204,160



MAY



200,132



185,114



JUNE



155,066



163,281



TOTAL



1,524,100



1,845,491



% Change



21.09%



# Growth



321,391



Shading represents highest visitation and highest revenue in State Parks history.



Source and Disposition of Funds Detail



Arizona FState Parks

2448-Partnerships Fund Balance Forward : LWCF Surcharge Revenue Slide Rock Water Quality W. Region Safety Center SHPO Archaeological Compliance Total Revenues FTE's 1.00 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Subtotal Operating Expenses Project Expenses: W. Region Safety Center SHPO Site Steward SHPO Archaeological Compliance Subtotal Project Expenses Total Expenditures Balance Forward to FY03 Outstanding Projects Outstanding Operating for FY03 Uncommitted Balance Forward to FY03 353,813 107,745 (1,779) 5,658 60,000 171,623



INANCIAL SUMMARY



1000-General Fund Balance Forward: (does not include $74,500 revolve. Funds) Revenues: Revenues: General Fund Operating Appropriation General Fund Spur Cross Appropriation1, General Fund Capital Appropriation Total Revenues FTE's 163.00 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment State Land Leases Kartcher Operating Adjustments (AY01 exp) Subtotal Operating Expenses Spur Cross Acquisition Capital Park Projects Total Expenditures Ending Balance FY02 Reversions to the General Fund (AY01) Balance Forward to FY03 Outstanding Spur Cross Appropriation Outstanding Capital Projects Operating Bal. Fwd. to FY03 (for Adm. Adj.) Fund 2000-Federal Fund Balance Forward: Revenues: NPS-Historic Preservation Fund (HPF) NPS-Land and Water Conservation Fund FHWA-Recreational Trails Program (RTP) Partnership Projects Parks Projects Total Revenues FTE's 14.00 HPF Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Adjustments (AY01 exp) Subtotal Operating Expenses Recreational Trails Program Partnership Projects Parks Projects HPF Pass Through Grants LWCF Pass Through Grants Subtotal Projects & Grants Total Expenditures Balance Forward to FY03 Outstanding HPF Operating for FY03 Outstanding RTP Operating for FY03 Outstanding Projects Total Outstanding Commitments Uncommitted Bal. Fwd. to FY03 (Operating)



430,215



7,495,125 250,000 30,000 8,775,125



5,784,259 19,872 1,226,518 0 207,194 117,500 7,831 7,363,173 1,249,500 86,005 8,698,678 506,663 (261,880) 244,783 (75,000) (30,000) 139,783



0 5,275 8,856 0 14,131 6,835 3,000 19,455 29,290 43,421 482,015 (46,351) (273,800) 161,864



2001-Non-Federal Fund2001-No-Federal Grants Balance Forward: 39,297 Revenues: ADOA Risk Management Project Expenses: Riordan Fire Suppression Damage ADOA Risk Management Total Expenditures Balance Forward to FY03 Outstanding Projects Uncommitted Balance Forward to FY03 2432-Land Conservation Fund Balance Forward: Revenues: Growing Smarter GF Appropriation Transfer Investment Interest Total Revenues FTE's 2.00 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Subtotal Operating Expenses LCF Pass Through Grants Total Expenditures 1,601 2,059 1,601 3,660 37,238 (37,238) 0



960,283 759,263 331,667 216,579 127,796 14,821 1,450,125



286,048 85,236 165,884 10,849 (6,100) 541,917 216,579 164,018 43,395 53,312 331,667 808,970 1,350,887 1,059,521 (705,900) (74,300) (172,952) (953,152) 106,369



15,019,075 20,000,000 1,012,713 21,012,713



46,703 51,490 14,360 0 112,553 7,466,544 7,579,098 28,452,690 (287,500) (5,400,000) (22,765,190) 0



Balance Forward to FY03 Outstanding Operating for FY03 Outstanding Grants Carryforward for FY03 Grant Awards Uncommitted Balance Forward to FY03



PAGE 7



Arizona State Parks

FINANCIAL SUMMARY



Source and Disposition of Funds Detail continued

2106-State Lake Improvement Fund Balance Forward: Revenues: Watercraft Fuel Tax In Lieu Tax Investment Interest Reversion to General Fund Total Revenues 1304-Reservation Fund Balance Forward: Revenues: Kartchner Reservation Surcharge Reversion of FY01 Ending Fund Bal. Net Revenues FTE's 6.0 Operating Expenses: Kartchner Reservation System Total Operating Expenses 381,313 77,451 448,781 0 1,578 909,123 1,187,404 3,710,762 4,898,167 5,807,290 28,622,946 (1,399,200) (7,738,433) (15,343,666) (143,243) (960,886) (3,037,518) (28,622,946) 0 175,588 175,588



31,087,663 7,993,834 186,453 1,162,286 (6,000,000) 3,342,573



40,199 214,720 (27,699) 187,021



FTE's 14.0



Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Administrative Adjusments (AY01 expense) Subtotal Operating Expenses Capital Projects Pass Through Grants Subtotal Projects & Grants Total Expenditures Balance Forward to FY03 Outstanding Operating for FY03 Outstanding Capital Projects Outstanding Grants Carryforward for Administration Carryforward for Capital Projects Carryforward for FY03 Grant Awards Total Outstanding Commitments Uncommitted Balance Forward to FY03 2253-Off-Highway Vehicle Fund Balance Forward: Revenues: Motor Vehicle Fuel Tax Investment interest Total Revenues FTE's 6.5 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Administrative Adjusments (AY01 expense) Subtotal Operating Expenses Partnerships Projects Pass Through Grants Subtotal Projects & Grants Total Expenditures Balance Forward to FY03 Outstanding Operating for FY03 Outstanding Projects Outstanding Grants Carryforward for Administration Carryforward for FY03 Project/Grant Awards Total Outstanding Commitments Uncommitted Balance Forward to FY03



Balance Forward to FY03 51,632 Portion of FY02 Ending Fund Bal. To Revert (39,132) Outstanding Operating for FY03 (259,900) Uncommitted Balance Forward to FY03 (247,400) 2111-Law Enforcement Boating Safety Fund Balance Forward: Revenues: In Lieu Tax Total Revenues Pass Through Grant Expenses: Apache County Coconino County Gila County La Paz County Maricopa County Mohave County Navajo County Yuma County Refunds Rec'd from Prior Year(s) Total Pass Through Grant Expenditures Balance Forward to FY03 Outstanding Grants (Navajo County) Uncommitted Balance Forward to FY03 4010-Publications Fund Balance Forward: Revenues: Publications and Souvenirs Sales Tonto Lodge Revenues Investment Interest Total Revenues FTE's 2.0 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Administrative Adjusments (AY01 expense) Subtotal Operating Expenses Tonto Lodge Operating Printing and Resale Supplies Total Expenditures Balance Forward to FY03 Obligated to Tonto Lodge Outstanding Operating for FY03 Carryforward for FY03 Resale Supplies Uncommitted Balance Forward to FY03



0



1,056,564 1,056,564 35,351 116,108 98,703 175,784 166,919 366,163 19,297 83,460 (24,520) 1,037,267 19,297 (19,297) 0



5,551,490 1,567,538 189,902 1,757,440



315,881 309,421 3,100 11,362 323,882



200,176 14,055 95,122 0 437 309,791 1,753,006 719,734 2,472,740 2,782,531 4,526,399 (493,700) (1,349,755) (2,381,646) (285,357) (15,941) (4,526,399) 0



50,540 449 20,961 0 488 72,438 4,518 173,988 250,944 388,819 (15,604) (512,800) (139,584) (279,169)



PAGE 8



Arizona FState Parks

Source and Disposition of Funds Detail continued

2201/2202-Enhancement Fund Balance Forward (does not include $16,500 revolv. funds) Revenues: Parks User Fees Parks Housing San Rafael Filming Yuma Crossing User Fees Total Revenues FTE's 40.0 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Admin. Adjustments (AY01 exp.) Subtotal Operating Expenses Yuma Crossing Operating Subtotal Operating Expenses Tonto Lease Payment Kartchner Development Dead Horse / VRG Development Subtotal Capital Projects Total Expenditures 1,396,470 61,023 551,935 75,498 15,580 2,100,506 17,617 3,804,201 364,500 2,402,013 656,292 3,422,805 7,227,006 9,236,150 2296-Arizona Heritage Fund Balance Forward: (does not include $2,500 revolv. funds) Revenues: Lottery Funds FY02 Investment interest Total Revenues 30,619,928 7,005,263 10,524 8,700 30,575 7,055,062 8,768,500 986,287 9,754,787



INANCIAL SUMMARY



FTE's 67.0 Operating Expenses: Payroll & ERE Professional services Other operating expenses Equipment Adjustments (AY01 exp) Capital Project Expenditures: Acquisition and Development Natural Areas Acquisition Natural Areas Acq. - Spur Cross Trails Historic Preservation Subtotal Capital Project Expenditures Public Programs / Planning: Natural Areas O&M - San Rafael Mgmt. Plan Historic Preservation Subtotal Programs/Planning Pass Through Grants: Local, Regional and State Parks Trails Historic Preservation Subtotal Pass Through Grants Total Expenditures 2,851,189 14,574 761,962 145,342 13,518



1,146,967 1,046,029 170 0 163,204 2,356,370 12,652 3,460 16,112 3,651,098 409,114 375,920 4,436,132 8,909,120



Balance Forward to FY03 9,064,206 Obligated to Yuma Crossing Operating (94,581) Obligated to San Rafael Filming (8,700) Obligated to Tonto Accelerated Payoff Account (162,913) Obligated to Kartchner Development (987,348) Obligated to Dead Horse / VRG Development (2,143,708) Obligated to Parks Development (2,468,231) Total Outstanding Commitments (5,865,480) Uncommitted Balance Forward to FY03 3,198,726



3117-Donations Fund Balance Forward: Revenues: Yuma Crossing Operating (City of Yuma) Park/Program Donations Investment Interest Total Revenues FTE's 3.5 Yuma Crossing Operating Expenses Park/Program Expenditures Total Expenditures Balance Forward to FY03 Obligated to Specific Parks/Programs Obligated to Yuma Crossing Total Outstanding Commitments Uncommitted Balance Forward to FY03



276,549 150,000 37,325 9,155 196,480



Balance Forward to FY03 Outstanding Operating for FY03 Outstanding Capital Projects Outstanding Programs/Planning Outstanding Grants Total Outstanding Commitments Uncommitted Balance Forward to FY03 AHF/Interest AHF/Acq. & Dev. AHF/Envir. Educ. AHF/LRSP AHF/Nat. Areas Acq. AHF/Nat. Areas Oper. & Mgmt. AHF/Trails AHF/Hist. Pres. Total AHF Uncommitted Balance



31,465,595 (2,762,700) (5,657,141) (211,154) (8,991,959) (17,622,955) 13,842,640 Consisting of: 1,516,129 1,601,480 555,395 3,332,654 3,001,531 1,251,328 1,021,116 1,563,008 13,842,640



150,767 26,596 177,363 295,666 (200,814) (18,645) (219,460) 76,206



PAGE 9



Arizona State Parks

FINANCIAL SUMMARY



FY 2002 Heritage Fund Expenditures by Program

Pursuant to Arizona Revised Statutes  41-503.F, the following information is submitted about the Heritage Fund



as part of the Arizona State Parks Annual Report. FY 2002 Heritage Fund Expenditures

Program Acquisition and Development Environmental Education Local, Regional & State Parks Natural Areas Acquisition Natural Areas Operations and Maintenance Trails Historic Preservation Interest Total FY 2002 Expenditures $1,146,967.09 $322,355.51 $3,651,097.75 $1,046,198.77 $385,604.88 $409,114.25 $542,583.61 $1,405,197.94 $ 8,909,119.80



Property Acquisition with FY 2002 Heritage Fund Competitive Grants Grant Recipient Flagstaff Coconino County Clarkdale Mohave County Heritage Fund Grant Program Trails LRSP LRSP LRSP Project Title Tunnel Springs Trail: FUTS Pumphouse Greenway Centerville Park Heritage Park Number of Parcels Easement Only 4 1 1 Prior Year Property Tax Revenues N/A $2,104.08 $0.23 $1,137.72



Property Acquired by Arizona State Parks Name of Parcel Lot 62 Indian Hills Mattos TNC-Harrington Acreage 38.33 34.48 8.39 11.07 Location Sonoita Creek, Santa Cruz County Verde River Greenway, Yavapai County Verde River Greenway, Yavapai County Verde River Greenway, Yavapai County Cost $171,300 $603,400 $125,850 $92,578 Prior Year Property Tax Revenues $20.60 $2,741.12 $888.84 Exempt



Employee Personal Services: $1,134,912.38 for 39 Employees Full-Time Equivalent Positions in Connection with Property Acquisition: 1



PAGE 10



Operations Section

The Operations Section is responsible for the operation and maintenance of all of Arizona's 30 State Parks and Natural Areas. In addition, specialized personnel aid park staff in such areas as: Volunteer Management, Special Events, Interpretive Education, Risk Management, Law Enforcement, Computerized Reservations, Non-Profit Development and Management, and Americans with Disabilities Act (ADA) compliance. Fiscal year 2002 proved to be full of ups and downs for the Operations Section. This year our parks were faced with staff shortages, the opening of a new park, continued work on Kartchner Caverns' Big Room, a brief period of park closures (6 parks for 3 weeks time) and the largest fire in Arizona's history. In addition, park attendance was affected by the downturn in tourism which resulted in park staff beginning work to strategically plan for the future by taking a very close look at all facets of park operation in order to increase efficiency and effectiveness. Working with field staff, Phoenix Operations Staff continued to support our parks, their staff and visitors. Volunteer recruitment efforts were increased and Volunteer program funding was maintained. Special event participation and funding continued to support special events at our parks, including managing and funding the Grand Opening of Oracle State Park. Although budget cuts forced the elimination of our Non-Profit Consultant; Phoenix staff continued to work with Park Managers to develop more "Friends of" organizations, while helping to maintain good working relationships with our existing community support organizations. All section staff pulled together during this very tumultuous year. Despite staff shortages, budget cutbacks, and park closures, the section managed to maintain revenue flow, open a new park and, as a member of a cross-agency team, take on the additional commitment of developing a plan for future revenue enhancement and improved customer services.



Inter pretive Education Program:



Arizona State Parks P

ARKS DIVISION



In the Northern Region the West Wing at Riordan Mansion opened; Fort Verde's interpretive programming and special event programs expanded and Jerome's new "Second Sunday" programs showcased their recent face-lift and expanded parking lot. Red Rock added hours to their summer programming schedule and initiated work on a Comprehensive Interpretive Plan, Dead Horse Ranch State Park is proud of its initiation and continued support of the nationally recognized "Verde Valley Birding and Nature Festival". In the Southern Region it was an "outreach" year. We spoke to many groups about Arizona State Parks in general and Kartchner Caverns State Park specifically; we worked with teachers to increase their understanding of caves at 5 different events so they could teach our youngest visitors more effectively; we taught the importance of water to children at the National Project Wet day; we held 5 weeklong trainings at Kartchner Caverns for tour interpreters; we shared "interpretive how-to" with museum professionals at the People and Places Conference; we brought an educational component to many state park special events; and we updated and improved the "Interpretation 101" training and outlined the beginnings of "Interpretation 102" to increase interpretation professionalism within our Park Ranger and Volunteer staff. In the Western Region continuing programs included: Junior Ranger and Junior Buddy booklets, InterpParks newsletter, Boating Safety Classes and Earth Day at Lake Havasu State Park. Field staff attended workshops, such as: The Institute of Desert Ecology and American Association for State and Local History: Interpretation Issues and Strategies. New materials were purchased to aid staff in developing and continuing Interpretive Education programs for visitors and school groups; and, a new Comprehensive Interpretive Plan is being developed for Yuma Crossing State Historic Park. The "Echo the Bat" partnership project with NASA was completed and is on display at the Discovery Center at Kartchner Caverns, the Visitors Center at Yuma Crossing and at outdoor kiosk at Dead Horse Ranch State Park. "Echo the Bat" serves to educate park visitors about landsat imaging. An activity book will follow.



Operations Program Management

Park Volunteers: Arizona State Parks is fortunate to have volunteer support from over 700 individuals statewide. These volunteers donated over 140,000 hours over the last fiscal year. Park staff are to be commended for their continuing efforts to recruit, train, manage, evaluate and recognize park volunteers throughout our park system. Special Events: The Special Event fund supported 17 events ranging from the Grand Opening of Oracle State Park, the "Civil War in the Southwest" event at Picacho Peak State Park, events at Riordan Mansion State Historic Park (in partnership with the Flagstaff Festival of Science), various Earth Day events at a majority of our parks, numerous fishing tournaments at our lake parks, and several historic reenactment events throughout the system. ADA Compliance: A group of staff and volunteers were trained in the Universal Trail Assessment Process and have assessed, so far, 11 miles of trails in 9 parks. This data will allow the agency to better communicate trail conditions to users, as well as plan for the creation of accessible trails in the future.



Par k Operations

Southern Region Parks Includes the following parks: Kartchner Caverns, Tombstone, Tubac, Picacho Peak, Roper Lake, Oracle, Catalina, Boyce Thompson Arboretum, San Rafael Ranch, Patagonia Lake, Lost Dutchman, McFarland, and Sonoita Creek State Natural Area. Fiscal year 2002 has again been an exciting one for the Southern Region. This year we opened Oracle State Park with great success. Major capital development projects at Patagonia Lake, Roper Lake, and Picacho Peak should PAGE 11



Arizona State Parks

PARKS DIVISION bring new revenues and visitors to the region. We expect these projects will be completed by the end of calendar year 2002. The possibility of park closures due to budget cuts has made partnering with surrounding communities more important than ever. Park Managers are working every day with local residents to find solutions to these ongoing issues. Work on the Kartchner Caverns Big Room Tour continues; while staff continues to serve hundreds of park visitors daily. Cave tours continue to get very high customer service ratings. This is especially noteworthy as staff shortages were high this year. Due to the nature of the cave tour experience; public safety is of the utmost importance. To date, park staff have not compromised either visitor safety or resource protection since tours began. The anticipated opening of Kartchner's Big Room means that a significant proportion of the cave development activities will be finished. A small crew will remain to handle cave maintenance issues which will arise during the first months of public operations and to handle the special cave systems which operate the lights and environmental monitoring equipment. In light of the expected staff downsizing, a "Rangers In Training" program was initiated in order to transition many of the Cave Development Crew into other, park-related positions. This "on-the-job-training" involved crew members helping as Rangers in several parks. "Rangers in Training" were schooled in the routine duties of Park Rangers including Cave Tour Interpretation. The program was a great success and real help to the entire (short-staffed) region. Human Resources also provided onsite training in resume writing and interviewing for cave development staff. The agency feels these folks have done a fine job over the past few years and is committed to helping them find new jobs when the project ends. We are all proud to be part of an agency that cares so much about the staff. The Southern Region continues to be a well-motivated machine and is ready for any challenge ahead. Western Region Parks Includes the following parks: Lake Havasu, Cattail Cove, Buckskin Mountain & River Island Unit, Alamo Lake, Yuma Territorial Prison, and Yuma Crossing. The Western Region had an exceptional year. All new records were achieved in revenue and attendance. Revenue was up by 8.5% over last year and attendance was up by 7.3%. Every recreation park within the region exceeded their revenue target. Exceptional performers included Alamo Lake's 20% increase and Cattail Cove's 13% increase. Lake Havasu approached the $600,000 level and expects to break that mark in the coming year. These numbers were achieved while staying within the region's allocated budget, including the 4% budget reduction. Most Western Region Parks hosted various special events throughout the year. PAGE 12 Some of the more successful events included Lake Havasu's Annual "Earth Day Celebration", Yuma Territorial Prison's "Gathering of the Gunfighters", Cattail Cove's "Arts and Crafts Fair" and Buckskin Mountain's ongoing nature and interpretation programs. The Yuma Crossing has begun working very closely with the Bureau of Reclamation on several projects. This should be a very beneficial partnership in the coming years. Northern Region Parks Includes the following parks: Riordan Mansion, Dead Horse Ranch & the Verde River Greenway, Jerome, Red Rock, Lyman Lake, Homolovi Ruins, Fort Verde, Fool Hollow, Tonto Natural Bridge, and Slide Rock. Fiscal year 2002 was an exciting time in the Northern Region. The fiscal year ended with mixed success. Every Northern Region park finished the year within operating budget allocations despite the 4% budget reduction incurred in the second quarter. Revenue generation was only 90% of the fiscal year target, but this was largely due to ADOT projects and extreme fire situations; both of which forced closures and slow-downs at several parks. Overall, revenue generation in the Northern Region parks was on the positive side; with six parks exceeding revenue totals from the previous year. Of concern, however, was overall park visitation sliding 7% from the previous year. Tonto Natural Bridge and Red Rock State Park led the agency's sales in the souvenir (gift shop) program again this year. The Heritage Fund (lottery dollars) was put to good use in the region, contributing to the completion of many projects for which the materials were not covered by normal park operating funds. Jerome's parking lot and road improvement project was completed and received special recognition as an outstanding project. Fool Hollow survived the largest forest fire in Arizona's history, the Rodeo Fire, and Park Rangers from several parks responded to the scene to assist in protecting the park. Slide Rock was also affected by fire danger as all Oak Creek Canyon recreation sites were closed, for the first time ever, due to the high fire danger brought on by the extended drought. Plans were finalized for major development at Dead Horse Ranch and guest cabins made their first appearance at an Arizona State Park - Lyman Lake. All Northern Region parks successfully passed facility and safety inspections, demonstrating a high standard for facility maintenance and public health and safety.



Arizona State Parks

PARKS DIVISION



PAGE 13



Resources Management Section



Arizona State Parks

PARKS DIVISION Staff continued to monitor the agency's water resources for quality and use, filed reports required by regulatory agencies, and developed associated management plans. Parks' water rights specialist participated in hosting the University of Arizona's School of Hydrology Field Camp, an annual event carrying out on-going research of water resources at Patagonia Lake and Sonoita Creek. The Curator and Historic Conservation budget contributed to the preservation of more than 140,000 objects in the agency's collections. A curatorial database, Antiquity, was updated to record approximately 98% of the artifact data with 45,496 records on file. Artifact collection storage areas were completed at Ft. Verde and Yuma Crossing State Historic Parks. Artifact donations and acquisitions for the fiscal year totaled just over $64,000. Two Conservation Assessment Grants made possible preservation evaluations of historic buildings and collections at Slide Rock State Park. New exhibits were developed for the West Wing of Riordan Mansion State Historic Park, which was opened to the public in May 2002. The Rojas Stabilization Project at Tubac Presidio State Historic Park was completed and more than 15 miles of linear trail were surveyed for cultural resources.



The Resources Management Section was created within the Parks Division in June 2001 to improve the management of the agency's natural, cultural, and historic resources. Only one new position was created--Chief of Resources Management--with the remainder of the section staff composed of individuals and duties that had been scattered across other sections of the agency. These positions and areas of responsibility include: real property and acquisitions manager, biologist/environmentalist, water rights specialist, cave specialist, recreational planner, archaeologist, curator, and two executive consultants. In its first months, the Section staff collaborated on developing goals and objectives for the Parks Division's Strategic Plan, urging the creation of an agency accessible resources inventory based on geographical information system (GIS) formats, and the drafting of resource management plans for each park and potential natural areas within parks. Master planning efforts were initiated for San Rafael Ranch and Red Rock State Parks. On the acquisition front, Parks continued to add parcels towards its goal of completing the Verde River Greenway in Cottonwood. In FY 2002, Parks acquired four new properties in the Greenway totaling 92 acres, including the 69-acre Stone House Flat parcel, notable for its riparian habitat along the river and a 200 foot high mesa containing the remains of a prehistoric village. Rare and endangered Arizona cliff rose, Verde Valley sage, and Ripley's buckwheat occur on the property. Parks also closed on the remaining 80 acres of Spur Cross Ranch in Maricopa County and added a 38-acre parcel to the Sonoita Creek State Natural Area in Santa Cruz County. In addition, the Resources Management Section was extensively involved in the scientific and technical analysis related to a potential threat to the long-term health of Kartchner Caverns State Park posed by a proposed resort development on the park's boundary. The outcome was Parks' filing of an eminent domain action in Cochise County Court against the property owner. That action is still pending. At Kartchner Caverns State Park, the hiring of cave resources specialist, Dr. Rickard Toomey, advanced the agency's efforts to protect the cave, including the development of improved methods of cave health monitoring, data analysis, and the implementation of management measures and policies. In April, Dr. Toomey issued the first Cave Resources Manager's Annual Report 2001-2002. Improved cave protection measures included the installation of data loggers to monitor temperature and humidity, consultation in the design of an extensive climate monitoring system, development and implementation of protocols for cave closures to protect the bat maternity roost, upgrading the monitoring and data collection of bats at the Park, initiating the formation of a Science, Education, and Research Advisory Team providing expertise in a variety of scientific fields related to the continued stewardship of the caverns, and contributing to the final stages of the Big Room development. PAGE 14



Development Section

The Development Section is responsible for the design, construction and overall development of state parks and natural areas. Major responsibilities include the development process, which starts with the selection of consultants for project design and contractors for construction, contract administration, and monitoring/inspection of construction projects from conception to completion. The section prepares the Agency's Two-Year Capital Improvement Plan, totaling over $16 million and the annual ADOT/State Parks Road Improvement Plan of $2 million. The section provides facilities to give the visiting public a variety of recreational and educational opportunities to enjoy. The section consists of multi-talented experts in the field of engineering, architecture, construction, water management, procurement, and contract management. They dedicate their time, skills, and knowledge to the conservation, development, and protection of State Parks and natural areas for the benefit, education and enjoyment of the visiting public. The variety of construction projects undertaken by the Section ranges from small repairs of existing facilities to trail construction, wastewater systems, stabilization and restoration of historic buildings, and multi-million dollar construction of new facilities and infrastructures. Personnel in the Development Section address the agency's efforts to protect its resources. These experts work closely with the Attorney General's Office and other agencies to protect State Parks' historic, cultural, ecological and other related resources. They ensure that the agency meets the vast array of regulatory compliance issues, as a manager and developer of the resources it has been entrusted with by the State of Arizona. All projects comply with Arizona Department of Administration Procurement Rules, Building Codes and Planning Guidelines, State and National Historic Preservation Acts, Arizona Antiquities Act, as well as Arizona Department of Environmental Quality, the Americans with Disabilities Act rules and regulations, the Corps of Engineers, the State Fire Marshall, and Risk Management. The primary goal of this section is to maximize the expenditure of allocated funds while working within applicable statutory requirements for the protection and management of our resources. Major Development Accomplishments For FY01-02 Include The Following: Existing manufactured homes were purchased at Catalina State Park, Dead Horse Ranch State Park, and Sonoita Creek. Several major development projects were in design or under construction: Under Construction - Two new restroom/shower buildings at Picacho Peak State Park. - The new contact station at Roper Lake State Park. - Electrification of campgrounds at both Picacho Peak and Roper Lake.



Arizona State Parks

PARKS DIVISION - Projects in progress at Patagonia Lake State Park: Installation of new shop building, fencing of sewage lagoons and bone yard; replacement of existing water lines; relocation of modular store to facilitate access, and parking lot rework by ADOT. - Projects in progress at Yuma Crossing State Historic Park: New informational ramada, new roofing on water tower and museum building. - Projects in progress at Yuma Territorial Prison State Historic Park: Installation of new masonry wall, modifications to existing masonry wall; new metal picket fencing; replacement of existing metal handrail on stair to Guard Tower. In Design - New fuel facility adjacent to the modular store at Patagonia Lake. - Upgrades to museum building exhibit rooms; installation of new flooring at Yuma Crossing State Historic Park. - Stabilization of Guard Tower at Yuma Territorial Prison; construction anticipated to begin January 2003. - Re-roofing of museum building and guard shack adjacent to sallyport. - Modular rest room and shower buildings at Dead Horse Ranch State Park. - Modular rest room and shower buildings at Lyman Lake State Park. Projects in design or under construction total $2,482,633. Seven major capital development projects were completed totaling approximately $551,650. Construction included Stabilization of Rojas House at Tubac Presidio, a floating boat dock at Lake Havasu State Park, and re-roof of the courthouse at McFarland State Historic Park. Design projects included the electrification of the campgrounds at Picacho Peak and Roper Lake, a metal building and site improvements at Patagonia Lake, rest room/shower buildings at Picacho Peak, and the new contact station at Roper Lake. Numerous small repair and construction projects were completed for a total of $500,272. Some of the projects completed include water line repair, well construction, concrete foundations, re-roof of various structures, purchase and installation of cabins and yurts. Completion of various road improvements through the Arizona Department of Transportation/State Parks Roads Program was also accomplished.



PAGE 15



Arizona State Parks

PARTNERSHIPS DIVISION



Over view



Arizona State Parks is not simply a system of State Parks, but a statewide system of parks. The Partnerships Division is the component of the agency which oversees numerous programs of a statewide nature, such as historic preservation and recreational trails, beyond our proper parks. The Division is composed of the State Historic Preservation Office (SHPO), the Grants Section, and the Planning and Recreational Trails Section. Staff from these sections cooperate and coordinate with our partners to plan, enhance, inventory, manage and interpret Arizona's significant natural, cultural and recreational resources for the enjoyment of the public. The Division relies on building and maintaining strong partnerships with other entities throughout the State to accomplish mutual goals. Key accomplishments of the Division in Fiscal Year 2002 are highlighted below. More detailed information about these and other accomplishments can be found on the Arizona State Parks web site at www.azstateparks.com.



Par tnerships Advisory Committees

Seven citizen-based advisory committees are an integral part of the Partnerships Division and assist the Parks Board in planning and implementing programs. These volunteers donate hundreds of hours annually, providing expertise and knowledge that expand staff's capabilities to accomplish the agency's mission and responsibilities. These committees are listed below. - Arizona Outdoor Recreation Coordinating Commission (AORCC) - Conservation Acquisition Board (CAB) - Archaeology Advisory Commission (AAC) - Historic Sites Review Committee (HSRC) - Off-Highway Vehicle Advisory Group (OHVAG) - Arizona State Committee on Trails (ASCOT) - Historic Preservation Advisory Committee (HPAC)



State Historic Preservation Office (SHPO)



The responsibilities of the State Historic Preservation Office (SHPO) are defined in state and federal law (A.R.S. 41-861864 and 41-511.04: P. L. 86-665, National Historic Preservation Act of 1966, as amended). Programs include:  Comprehensive Historic Preservation Planning: The historic context study and popular publication on, "Prehistoric Water Utilization and Technology in Arizona," were completed.  Survey and Inventory of Heritage Resources: - Historic property survey projects were completed in Sedona, Clifton, Tempe, Camp Verde, and Casa Grande. - Nearly 400,000 acres were surveyed for archaeological resources as part of Review and Compliance activities (see below). - A total of 468 historic properties were entered into the SHPO inventory. - The AZSite statewide database and GIS system was available to preservation consultants, agencies and researchers. - Archaeology reports have been filmed and computerized and are being linked electronically to the computerized database at the SHPO. PAGE 16



National/State Registers of Historic Places Nominations: Newly listed Arizona/National Register Nominations included eleven individual properties, five districts and one multiple property documentation. Additional documentation and expansions to existing nominations included one individual property and six districts. Register properties are highlighted on the Partnerships map.  Review and Compliance of Federal Undertakings and State Plans: The SHPO reviewed and commented on projects from twenty-eight federal agencies and seven state agencies. The office also provided assistance to counties and local communities seeking advice under local ordinances. Thirty-three Memorandum and Programmatic Agreements were executed for projects and to streamline reviews.  Federal Grants and Federal and State Tax Incentives Administration: One hundred and ten new certifications of properties were added to the state property tax program. Ten communities received Historic Preservation Funds for local projects  Certified Local Government Oversight: SHPO is currently planning a preservation conference in partnership with the Arizona Preservation Foundation that will provide CLGs with an opportunity to gather and share information and training.  Public Education: - Co-sponsored Preserving Our Past (POP) Fair, October 20, 2001 - Co-sponsored Heritage Preservation Honor Awards, May 17, 2002 - Co-sponsored Preservation Week Fair and Tours, May 18, 2002 - Coordinated and Co-sponsored the Archaeology Expo in Coolidge and Archaeology Month Activities, Month of March - Public Lectures and presentation to organizations/ schools, throughout the year - Coordination or the Site Steward Program and training certification and training of about 700 volunteer Site Stewards.  Arizona Archaeology Commission: - Development of a new Three-year Plan - Updating the "Guidelines for Developing Archeological Parks in Arizona" - Developing forums on archaeological context development. - Commission's Awards in PublicArchaeology included: John Sturgis, Rick Martynec, Ann Marie Wolf, and the Town of Marana. *Note: For listings of National Register properties see the State Historic Preservation Office website at www.azstateparks.com







Grants

The Grants Section administers nine programs from funds awarded by the Arizona State Parks Board for a variety of recreation and preservation opportunities throughout the state. The funds and awards for FY 2002 are highlighted on the Partnerships map and include:  three components of the Arizona State Parks Heritage Fund: - Historic Preservation (HP): FY 2002 grant awards to 9 projects for $370,068



A - Trails: FY 2002 grant awards to 7 projects for $333,536 - Local, Regional and State Parks (LRSP): FY 2002 grant awards to 14 projects for $2,978,216  Land and Water Conservation Fund (LWCF): a federal fund with an FY 2002 apportionment of $2,637,236 to Arizona which funded 8 projects  two components of the Growing Smarter Land Conservation Fund - State Trust Land Acquisition Program: FY 2002 grant awards to 2 projects for $8,012,510 to acquire 881 acres of State Trust land - Open Space Reserve Program: Administered in cooperation with the Arizona Department of Agriculture; FY 2002 grant awards to 66 ranchers with forced herd reductions on leased public land for $1,999,136.34  State Lake Improvement Fund (SLIF): FY 2002 grant awards to 21 projects for $10,066,314  Off-Highway Vehicle Recreation Fund (OHV): FY 2002 grant awards to 2 projects for $793,345  Law Enforcement and Boating Safety Fund (LEBSF): FY 2002 distribution of $1,026,771.66 to the 8 participating counties



to support an interagency OHV route inventory and mapping project on state and federal lands; 2 and 3) U. S. Forest Service and Bureau of Land Management to each receive $250,000 annually to work on comprehensive OHV planning, management and on-the-ground development and mitigation projects.



rizona State Parks



PARTNERSHIPS DIVISION



Planning and Recreational Trails

This section develops plans that deal with statewide recreational, cultural, and land conservation issues and facilitates the public's involvement in those plans; assists with planning and developing opportunities for non-motorized trail recreation; and works to enhance off-highway vehicle recreation opportunities. Key accomplishments in FY 2002 include:  Prepared the draft 2003 Statewide Comprehensive Outdoor Recreation Plan for public comment.  Coordinated National Trails Day efforts, "Hike for Health", in the partnership with Arizona Department of Health Services, with 6,000 participants attending 40 events statewide.  Initiated a two-year non-motorized trail maintenance program providing $1.1 million from the federal Recreational Trails Program to 23 entities statewide. Project locations are highlighted on the Partnerships map.  Provided $10,000 to the Arizona Trail Association to fund coordination of trail alignments and easements for the Arizona Trail, the only cross-state nonmotorized trail.  Conducted a Trails Assessment training for trail managers and volunteers, to provide information to trail users with disabilities to determine if a trail is suitable for them to recreate.  Added 10 new trails totaling 45 miles of existing trails and 25 miles of proposed trails into the State Trails System.  Implemented the second year of the OHV Educational Campaign, "Nature Rules. Stay on the Trails" to promote responsible use of OHVs on Arizona's public lands; efforts include television, radio and print ads, OHV website, and safety training clinics.  Implemented the first year of three OHV Recreation Fund three-year partnership agreements: 1) Arizona State Land Department to receive $500,000 annually PAGE 17



Arizona State Parks

PARTNERSHIPS DIVISION



PAGE 18



A



Research and Marketing Section

The Research and Marketing Section (RAM) gathers and analyzes customer data, develops marketing strategies to increase agency awareness and visitation, and looks to maximize benefits for the public. The following section highlights fiscal year 2002 accomplishments in research, marketing, education outreach, graphic design, and the gift shop program.



rizona State Parks



EXTERNAL AFFAIRS DIVISION



Research

RAM conducted a number of surveys at our parks and special events, providing park staff with feedback and suggestions from visitors. RAM compiled data and prepared reports for the following: Kartchner Caverns State Park Exit Survey, the Historic Park Survey, the Verde River Days Survey, the Archaeology Expo Survey, the Employee Survey, and the Volunteer Venture Survey. In addition, RAM staff researched current fee structures of several Western states, as well as changes and trends in travel and recreation for the ASP Board. A partnership with the Arizona Office of Tourism and the Department of Commerce resulted in the Arizona State Parks Economic Impact report. This report illustrates the economic impact of our State Parks on a countywide basis. A continually updated database allows for the marketing of Arizona State Parks to residents and future visitors. RAM compiles addresses for the database from customer call-ins, special events and promotions, advertising leads, the internet, annual pass sales, employment inquiry, and school and tour operator lists.



information and education booths at a number of events, including National Public Lands Day and the Arizona Diamondbacks Plaza Nights. Additional marketing opportunities include partnerships with the Arizona Diamondbacks, Arizona Office of Tourism, Arizona Council for Enhancing Recreation and Tourism, KAET and KUAT public television stations, the Arizona Humanities Council, and the Southern Arizona Attractions Alliance. A new partnership with the Phoenix Sky Harbor International Airport resulted in State Park exhibits in their airport gallery and a brochure. RAM developed banners for Riordan Mansion State Historic Park in the town of Flagstaff, as well as developed invitations, signage, water bottles, and a photo frame for the grand opening of Oracle State Park. RAM also began work with Via Press, an editing and graphic design company, to revise the popular Trail Guide publications.



Education Outreach

The goal of Education Outreach is to increase territory by enhancing image, name recognition, awareness of educational programs, and increasing attendance at the parks. Throughout the year the education outreach program achieved numerous accomplishments.    Conducted speaking presentations throughout the state. Distributed a revised Kartchner Caverns State Parks Natural History Curriculum to schools. Received "Fast Track" Grant for Pre-approved Environmental Education Providers for Riordan Mansion State Historic Park Curriculum "A Family and a Forest" from the Arizona Advisory Council on Environmental Education. Developed a Kartchner Caverns State Parks Natural History Curriculum workshop for the Science/Social Science Resource Center at Mesa Public Schools.



Mar keting

The marketing arm of Research and Marketing seeks to increase awareness of both our parks and partnership programs, maintain our agency image, as well as increase park visitation and revenue. RAM continues to look for new and unique methods of reaching our audience. This year, RAM contracted with an outside marketing and consulting firm, Blue Wolf, to assist in analyzing the travel and recreation market, and suggest ways to expand State Parks' reach, provide marketing strategies and creative solutions. The result will move State Parks into new markets, and provide improved ways to communicate our product to our customers. The first move was to utilize a new website address for State Parks in all marketing collateral, www.azstateparks.com, and update the state parks portion of our website with more information, park maps, and a new design. RAM placed ads in local and national newspapers, local radio, and national magazines, sometimes in conjunction with the Arizona Office of Tourism, to increase exposures at a reduced price. Our focus continues to be on both residents and travelers. Distribution of our four-color agency brochure continues across Arizona at freeway rest stops, restaurants, service stations, local chambers of commerce, and area hotels. Another strategy to reach our target audience is through







Education Outreach continues to form partnerships with a number of educators, community-based organizations and business and industry professions, including those with the Arizona Association Environmental Education and the National Association for Interpretation. Special events and workshops also play an important role in marketing education opportunities at State Parks. This year's event participation included home school events, the Arizona Science Teachers Convention, Wildlife Night at Glendale Library, an education series at the Mesa Library, and the Desert Botanical Garden Education Night.



Graphic Design

The Graphic Design department works with all sections of the agency, as well as external partners, to create, design, print, and distribute collateral materials. The resulting materials provides for a more informative and enjoyable park experience. The following is a partial list of projects PAGE 19



Arizona State Parks

completed this fiscal year:



EXTERNAL AFFAIRS DIVISION to the media at no cost. Digital video is also available to the media and is copyrighted by the agency. Photographs are also made available to authors preparing books that include Arizona's State Parks and for web pages. Special events are supported through distribution of digitally distributed press releases and photos, which are then posted on the State Parks web site. Media training opportunities and handbooks are prepared and available through the Public Information Officer for all staff to utilize. All ASP staff are encouraged to develop careerbuilding skills as spokespersons and community leaders by being highly visible in the media in their in local communities. Speaking engagements around the State and involvement with communities is a priority for ASP staff and the PIO who assists in promoting individual rural communities as part of the statewide tourism effort. Developing media worldwide to attract tourists to Arizona's State Parks assists rural communities in their overall economic development mission. The $144 million generated by visitation to State Parks by tourists is an integral part of these rural economies. Partnerships on projects with other agencies such as Tourism, Commerce, Agriculture, nonprofits and rural communities are sought to assist in supporting the agency's mission. The budget crisis and closing of State Parks created a series of crises in communities throughout the Spring of 2002. A priority for the PIO became keeping the public informed on budget issues affecting the State Parks and the impact to their communities when and if these State Parks might close. Media activities for the agency include coordinating print, radio, television interviews and public service announcements statewide. National television news shows such as World News Tonight, National Geographic Today, Nightline, and national coverage on PBS stations around the country are produced about Arizona State Parks department activities. Television news spots are solicited and supported on an ongoing basis in Phoenix, Tucson, Flagstaff and Yuma for Arizona State Parks. Videos produced by Arizona State Parks run on City channels and network channels. Web pages are promoted through the media and linked around the world back to Arizona State Parks. Travel guides, maps, books, web pages, and other types of publications receive updated information and pictures to enhance exposures for the agency. World and national print media stories in USA Today, LA Times, New York Times and many magazines are developed by the PIO. Digital management of media such as scanning slides, CDs and email keeps costs low for the Office. Print stories were written and published by the PIO for some publications. Each year millions of dollars in free advertising is developed about Arizona's recreational and historic opportunities, which supports the mission of bringing visitors to Arizona to enjoy the many trails, off-highway opportunities and 27 State Parks.



 Individual park collateral, including brochures, bird lists, and Junior Ranger journals  Rocky Ringtail poster  Bicycle and trail handout for Dead Horse Ranch with park staff  Rework agency brochure, resulting in reduced size and cost  Initial layout and prototype for Arizona Trails Guide series  National Trails Day calendar and t-shirt design  Archaeology Awareness Month poster and calendar of events  Display for Site Steward Program and brochure templates  Development groundbreaking signs for Picacho Peak and Roper Lake  Redesign Kartchner Caverns CD Curriculum  Output of large format graphics, signage and posters for parks and staff  Logos for TTC and Project 11  Began to design letterhead template layout  Implemented discussions for an automated business card system



Gift Shop Program

The Arizona State Parks Gift Shop Program experienced many successes this fiscal year, with the addition of a gift shop in the newly opened Oracle State Park and new product lines at Riordan Mansion and Yuma Territorial Prison State Historic Parks. Even with high sales and new products, the program experienced a 2.04% decrease in sales from the previous fiscal year in the park gift shops. Revenue totaled over $310,000. Riordan Mansion, with the addition of new product lines of a mug, lapel pin, and an article reprint from American Bungalow, had a huge revenue gain totaling a 94% increase in sales over FY 00. The Oracle State Park gift shop brought in $500 every month for five months after it opened. Reprints of popular publications, such as Nature's Underground Wonderland Kartchner Caverns by Arizona Highways, Re-enactment at Picacho Pass, and Riordan Family Recipes were also completed. Also, a new collaboration with the State Parks Volunteer Program resulted in a coupon to qualified volunteers. Participation in events such as the National Public Lands Day, Arizona Rockfest, the Archaeology Expo, the Civil War Reenactment at Picacho Peak, the Arizona Book Festival, and the Oracle Grand Opening also contributed to sales and exposure.



Public Information Office

The Public Information Office for 2001-2002 was an integral part of the overall marketing strategy to support the activities of the agency through free media exposures and public relations activities. Encouraging Arizona's residents to take advantage of the various opportunities for recreation and cultural advancement in their State Parks is a goal for the agency, as well as informing communities to apply for the millions of dollars in grants distributed by the Partnership Division for trails, offhighway education, historic preservation and local parks. The types of activities in the media office include publicity and public relations management. A photographic library in slides and prints as well as a digital photographic library are available PAGE 20