Arizona State Program Report Summary 2003 |
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Arizona State Program Report Summary Fiscal Year 2003 Version:2 Allotment:$2,807,829 Total Projects:72Total LSTA Funds Expended:$2,807,829 Project # / % LSTA Funds $ / % Statewide 27 / 38% $1,876,920 / 67% Partnership 47 / 65% $1,361,645 / 48% Exemplary 11 / 15% $384,727 / 14% OBE-Related 33 / 46% $905,655 / 32% Section 1| Grant Award Summary Public Library Grants Number of Libraries Submitting:26 Total Libraries Receiving Grants: 27 Number of Applications:47 Total Number of Grants Funded:46 Total Requested:$818,655 Total Awarded: $778,447 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:27 Single Number of Grants Funded:46 Single Total Awarded:$778,447 School Library Grants Number of Libraries Submitting:0 Total Libraries Receiving Grants: 0 Number of Applications:0 Total Number of Grants Funded:0 Total Requested:$0 Total Awarded: $0 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:0 Single Number of Grants Funded:0 Single Total Awarded:$0 Academic Library Grants Number of Libraries Submitting:1 Total Libraries Receiving Grants: 1 Number of Applications:2 Total Number of Grants Funded:2 Total Requested:$72,357 Total Awarded: $72,357 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Arizona State Program Report Summary for Fiscal Year 2003 Page 1 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Single Number of Grants Funded:2 Single Total Awarded:$72,357 Special Library Grants Number of Libraries Submitting:3 Total Libraries Receiving Grants: 1 Number of Applications:3 Total Number of Grants Funded:1 Total Requested:$156,848 Total Awarded: $15,000 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Single Number of Grants Funded:1 Single Total Awarded:$15,000 Multi-Type Library Grants Number of Libraries Submitting:0 Total Libraries Receiving Grants: 1 Number of Applications:0 Total Number of Grants Funded:1 Total Requested:$0 Total Awarded: $128,500 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Single Number of Grants Funded:1 Single Total Awarded:$128,500 SLAA Library Grants Number of Libraries Submitting:1 Total Libraries Receiving Grants: 1 Number of Applications:22 Total Number of Grants Funded:22 Total Requested:$1,818,310 Total Awarded: $1,813,525 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Single Number of Grants Funded:22 Single Total Awarded:$1,813,525 Arizona State Program Report Summary for Fiscal Year 2003 Page 2 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Section 2 | OBE Summary Q1: What progress did you make in implementing OBE during this reporting period? Arizona’s goal reads: "The goal is to support programming for caregivers of infants and toddlers as part of the Arizona LSTA Five-Year plan for Families and Children and the No Child Left Behind Act, which helps all children learn to read." The two outcomes are: 1) Caregivers of infants and toddlers will report that they have increased their understanding of early childhood development; and 2) Caregivers of infants and toddlers will develop an increased awareness of the importance of reading to children. The Arizona State Library has worked with and supported numerous family and parent education programs with 2003 and 2004 regrants. An additional $20,000 of 2004 funds has been set aside for a special family literacy initiative. The 2005 LSTA grant guidelines have been revised to encourage school libraries to apply for funding partnership projects, and especially encouraged are school readiness projects. The State Library has worked to assure that OBE will be a component of the project. Both the grant proposal and the evaluation ask grant recipients to address OBE. Grant applicants are instructed on outcomes through workshops and as they work with individual consultants when developing their projects. The State Library hired a new consultant, Holly Henley, who has a strong early childhood background. Holly is working to strengthen the link between early literacy programs and libraries, and to assure that OBE is incorporated into those plans. The State Library continues to work with Libraries for the Future to support Family Place in Arizona libraries. LFF completed a final report on Family Place in Arizona. In January, 2004, LFF offered its first training outside of New York, with 15 Arizona facilitators attending, including six from new libraries. Outcomes will be collected and monitored during this project. Q2: Briefly describe your state's results in meeting its identified OBE goal(s) this reporting period. In 2003, LSTA funded grants for Bonding With Babies at the Phoenix Public Library, Healthy Families, Literacy Begins at Home in Coconino County, Healthy Babies/Healthy Readers in La Paz County, 1-2-3 Read Tempe at the Tempe Public Library and Reach to Teach! in Yuma County. In 2004, LSTA funds went to support Family Literacy Initiative at the Safford City/Graham County Library; Born to Read at Scottsdale Public Library; and Success by Six for the Yuma County Library District. All grant applicants are asked to include an OBE plan in their proposal, and, if funded, to report on the results in their final report. For example, Tucson-Pima Public Library reported that caregivers increased their knowledge of infant brain development and early literacy skills while participating in the Ready to Read program. The appointment of GladysAnn Wells, State Librarian, to the School Readiness Board, is an important outcome of the Arizona State Library’s efforts to position itself as a leader in helping to ready children for school. Her appointment is an indication of the recognition that policy makers have of that role. The final report from Libraries for the Future on its Family Place program on Family Place in Arizona indicates that participants do increase their understanding of social service providers. However, participants began the program with a high awareness of the importance of reading to children, and this measure did not significantly change. In response to this report, LFF is working to include more families who would benefit from an increased awareness of the importance of reading to children. Arizona State Program Report Summary for Fiscal Year 2003 Page 3 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Section 3 | Project Reports Project Code: 2003-AZ-10562 Project Title: Project Number: 1-2-3 Read Tempe 231-3-2-(16) Library Name: Project Director: Tempe Public Library Sherry Warren Phone Number: Email: 480-350-5500 Library Building: LSTA Funds Expended: Cash Match: $53,297 $ In Kind Contributions: Total Cost: $16,001 $69,298 Number of Persons Served: 2,344 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Strengthen families and children Primary Users: Secondary Users: Adults, Pre-school children Primary Services: Secondary Services: Continuing Education for the Public, Education-Related Services for Children and Teens, Literacy Programs Pre-school programs, Reading development, Reading readiness, Family literacy Start Date: End Date: 10/17/2003 9/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: • Provide parents with knowledge and learning resources to enable them to help their preschool children develop the early literacy skills required to become effective readers and learners. • Programs for parents and preschool children were offered and new materials were purchased focusing on early learning and development of reading skills. • Expected benefits included: o Parents knowledgeable in child development and reading readiness o Preschool children’s reading readiness and perception of the library enhanced through books, activities, learning systems, and a new library card. o Young ESL speakers would find youth resources in their quest to learn English. Project Activities/Methods: Program components included the following: • Parent Education Workshops. A series of one-hour parent workshops were provided. Topics included: infant Arizona State Program Report Summary for Fiscal Year 2003 Page 4 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 brain development, speech and language development, emergent reading, and reading readiness. • Reading Readiness Screenings. Reading readiness screenings were conducted and included attention to vision, hearing, motor skills, speech, and phonological/print awareness. Results and recommendations were provided to parents. • Special Collections of Print and Audio-Visual Materials for Preschool Children and Their Families. A variety of print and audio-visual materials were purchased for use by program participants and library patrons. • Electronic Learning Systems. Three levels of Leap Pad Electronic Learning Systems were purchased for use by program participants and library patrons. • Preschool Library Card Campaign. A preschool library card was designed; promotional materials were produced; and a campaign planned. Project Outputs: • Parent Education Workshops: A total of 15 workshops were held at the Tempe Public Library and the Escalante Multigenerational Center. A total of 132 parents participated. For more detail on topics, dates, locations, and participants in each workshop, see the Evaluation Report. • Reading Readiness Screenings: Three reading readiness screenings were held at the Tempe Public Library and the Escalante Multigenerational Center. A total of 45 children were screened. For more detail on the dates, location, and participants in each, see the Evaluation Report. • Special Collections of Print and Audio-Visual Materials for Preschool Children and Their Families: A total of 658 books, 217 electronic books, 29 multimedia language kits, and three sets of Brain Boxes were purchased. For more detail on the materials purchased, see the Evaluation Report. • Electronic Learning Systems: A total of 90 Leap Pad units were purchased. For more detail on the units purchased, see the Evaluation Report. • Preschool Library Card Campaign: At the baseline, there were 4,524 cardholders age seven or younger. Number of preschool age cardholders will be tracked during the campaign. Project Outcomes: • Parent Education Workshops: Increased parent understanding of their role in the development of their child’s literacy skills; increased time in family literacy activities. 100 percent of the respondents reported better understanding of their role and intent to spend more time on family activities that promote learning (pre/post surveys). • Reading Readiness Screenings: Children who need vision, hearing, speech-language, motor skills, and/or reading readiness follow-up are identified. There were 51 monitors and referrals identified for 45 children. • Special Collections of Print and Audio-Visual Materials for Preschool Children and Their Families: Preschool children have access to print and audio-visual materials that promote early learning. The print and audio-visual materials purchased under this grant were utilized 1,451 times between 1/27/04 and 9/25/04. Brain Boxes were checked out 126 times between 6/21/04 and 9/28/04. • Electronic Learning Systems: Preschool children and their families utilize electronic learning systems to improve the child’s reading skills. The 90 units purchased were checked out 807 times between 7/10/04 and 9/28/04. • Preschool Library Card Campaign: Number of materials utilized by preschool age library cardholders. The increase in preschool age cardholders will be tracked once the campaign is underway. Other Results: LSTA funds enabled the Tempe Public Library to “raise the bar” in our efforts to provide materials to stimulate and educate preschool children and their parents in order to improve family literacy. The availability of the Brain Boxes, LeapPad Learning Systems, Family Place parenting materials, additional Arizona State Program Report Summary for Fiscal Year 2003 Page 5 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 beginning readers, and ESL materials for children has resulted in an increased number of parents spending time in the library engaged in learning activities with their children. LSTA funds used in this project will help us as we strive to meet objectives listed in our recently adopted Strategic Plan. Family Place participants and the Tempe Elementary School District reading specialists, librarians, and teachers have a greater knowledge of the resources in the Library. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10535 Project Title: Project Number: 2004 Arbuthnot Honor Lecture 231-2-1-(06) Library Name: Project Director: Maricopa County Library District Tim Wadham Phone Number: Email: 602-506-2950 Library Building: LSTA Funds Expended: Cash Match: $14,000 $ In Kind Contributions: Total Cost: $25,000 $39,000 Number of Persons Served: 500 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Sustain our cultural heritage Primary Users: Secondary Users: Adults, Library staff and volunteers, Statewide public Primary Services: Secondary Services: Continuing Education for the Public Start Date: End Date: 12/1/2003 8/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: The Maricopa County Library District, in partnership with the Arizona State Library and Arizona State University successfully hosted the 2004 Arbuthnot Lecture featuring Ursula K. Le Guin. The lecture was delivered at the Paul V. Arizona State Program Report Summary for Fiscal Year 2003 Page 6 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Galvin Playhouse on the ASU Campus on Friday, April 2, 2004 at 7:00 pm. The lecture was open to the general public, and was attended by library and education professionals. The desired outcome was for lecture attendees to come away with a greater appreciation of the art of fantasy literature for children, and for the Maricopa County Library District and its staff to further enhance their professional reputation. Project Activities/Methods: One program, the Arbuthnot Honor Lecture, was held. This was preceeded by an all-day symposium organized by Arizona State University The lecture was promoted through posters and bookmarks that were sent to libraries throughout the state of Arizona. The lecture publicized in national library magazines and the local AzLA Newsletter. It was also publicized through a Web site: http://libcat.maricopa.gov/arbuthnot hosted by the Maricopa County Library District. Project Outputs: The lecture was open to the public. The majority of the participants were library and education professionals, particularly those involved in children’s books. The lecture was completely subscribed and approximately 500 people attended. Mrs. Le Guin drew both a state and national audience for the lecture. Project Outcomes: Outcome measured was the enhanced professional reputation of the Maricopa County Library District and its staff. This lecture put the spotlight on Arizona, and on the Maricopa County Library District in particular. Evidence of the enhanced reputation included the fact that in addition to the dignitaries, the lecture was attended by such notable figures as Ginnie Cooper, the director of the Brooklyn Public Library, and Ms. Le Guin’s editor, Michael Stearns, from Harcourt Publishing Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10519 Project Title: Project Number: Administration Library Name: Project Director: Arizona State Library, Archives and Public Records GladysAnn Wells Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $85,347 $ In Kind Contributions: Total Cost: $ $85,347 Number of Persons Served: 3,179,155 Arizona State Program Report Summary for Fiscal Year 2003 Page 7 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 LSTA Purpose: State Goal: Services for lifelong learning Goal 1. Public Satisfaction IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: SLAA LSTA Administration Start Date: End Date: 10/1/2003 9/30/2004 Statewide? cdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The State Library strives to administer LSTA grants through a knowledgeable, efficient, and fair process based on the five-year plan that benefits both the public and its libraries. Project Activities/Methods: The State Library provided oversight of LSTA funds in numerous ways, including fiscal, programmatic, consultative and evaluative. Project Outputs: The Arizona public benefit from increased services to Arizona libraries, thanks to LSTA funds. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10555 Project Title: Project Number: Adult Literacy Enhancement 231-3-2-(07) Library Name: Project Director: Navajo County Library District Geneva Durkee Phone Number: Email: 928-524-4745 gdurkee@navajo.lib.az.us Library Building: LSTA Funds Expended: Cash Match: $45,750 $3,571 In Kind Contributions: Total Cost: $58,788 $108,109 Number of Persons Served: Arizona State Program Report Summary for Fiscal Year 2003 Page 8 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 850 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Provide tools for the future Primary Users: Secondary Users: Adults, Non/limited English speaking persons, People with special needs Primary Services: Secondary Services: Literacy Programs Adult literacy, ESL programs Start Date: End Date: 10/17/2003 8/2/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: The purpose of this project was to involve the public libraries in Navajo County in confronting the problem of the large number of adults who cannot read or who read at a very low level or whose native language is other than English. Up to the point of this grant, the libraries had played almost no role and had no materials specifically targeted for adult new readers. The Library District determined that the local community college was the primary provider for adult literacy and ESL education and tutoring in the county but did not provide any real resource materials for adult new readers. A partnership was formed to enable the college to increase the number of trained tutors available and to increase the number of students who could be enrolled at no charge in the adult literacy/ESL program, and to enable the Library District to purchase literacy and ESL materials to house in all of the twelve public libraries in rotating collections. We learned that the problem was even more serious than preliminary research had revealed, when Bill Hart, from Literacy Volunteers of Maricopa County, was the guest speaker at our kickoff events and informed us that one-third of the population in Navajo County could not read beyond a basic level, if at all. The targeted outcome was to improve the reading levels of adult new readers by enhancing the availability of materials at the appropriate reading level and increasing the number of available tutors. Project Activities/Methods: Navajo County Library District and Northland Pioneer College sponsored two "literacy kick off" events in the Spring, 2004, one in Winslow and one in Show Low. Several dozen school, library and agency officials in Navajo County received letters of invitation, and press releases were published in the local newspapers. Each kick-off had an attendance of about 12. Follow-up articles about the kick-offs were published in local papers emphasizing information about illiteracy and the avenues to get help. Following the "kick-offs", 18 tutor training workshops were scheduled throughout the county. The two largest workshops trained 11 and 18 students in 2-day sessions. The smaller workshops trained students individually, 1 or 2 at a time. The Library District began intensively to select and acquire the literacy and ESL books and Arizona State Program Report Summary for Fiscal Year 2003 Page 9 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 multimedia materials for the rotating collections. This was a significant challenge because not many publishers have these materials. The county librarian attended PLA in February with the main goal of finding distributors of literacy materials and indeed, had some success by the end of March enough material had been purchased and processed (around two-fifths of the total) so that they could be divided among the twelve libraries and sent out. However, only half the money was spent. The next four months were needed to acquire the rest and get them processed. Quite a variety of materials has become available – new readers, grammar texts, high-interest/low vocabulary materials, dictionaries, slang and idiom handbooks, bilingual texts, the complete 12-volume set of Inglés sin Fronteras, book/cassette kits, adult nonfiction books that are 60% pictures at a 6th-grade reading level, juvenile nonfiction materials with subject matter of interest to adults, life skills materials on careers, health, psychological issues, etc., as well as materials on acquiring citizenship. Project Outputs: In the grant application, I stated that 2400 books/materials would be purchased so each library could have 200 items each. Rather comically, when I ran a report of the items cataloged and in the Rotating ABE class, the total was 2401! At least 200 more items remain to be processed. As far as the tutoring aspect, altogether, 48 individuals representing 18 local communities completed the various trainings. Project Outcomes: Literacy students were pre- and post-tested using the TABE (Test of Adult Basic Education) and BEST (an ESL assessment). 42 literacy and ESL students were served during the time of the grant. Pre and posttests were collected for 34 students. Scores were tracked in the Arizona State Department of Education data base system for adult education. 15 students made "level" gains, meaning they progressed from one ESL level or ABE level to the next. These nationally standardized levels are approximately 2-grade levels each. 10 more students made an "improvement", meaning they scored higher on the standardized post test than on the pre test. Overall, the literacy grant helped Northland Pioneer College improve its results with literacy and ESOL students by 10-20% over the previous year’s project. Other Results: LSTA funding was extremely significant because it allowed Navajo County’s local libraries to acquire low level, high interest reading collections for adult new readers, thereby giving them tools to improve their literacy levels. While Northland Pioneer College has the capability to train tutors and new readers, the college library does not have a new readers collection. There are a few selections in each literacy classroom, but not enough to sustain on-going reading or to meet a wide variety of interests. It is most appropriate that through this grant, local library branches now have such materials. The Library District would not have had the budget to undertake this project without grant funding. The materials acquired will remain relevant for at least several years to come. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10506 Project Title: Project Number: Arizona State Program Report Summary for Fiscal Year 2003 Page 10 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Advisory Council Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $7,477 $ In Kind Contributions: Total Cost: $ $7,477 Number of Persons Served: 52 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: Information Access and Services, Library Development, Staff Development Education and Training Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: LSTA funds the activity of the State Library’s Advisory Council. This Council advises the State Librarian on strategic direction for the State Library, Archives and Public Records. Project Activities/Methods: The Advisory Council meets no more often than quarterly and only when there are major issues facing the State Library and/or Arizona libraries. Project Outputs: Legislators and Arizona librarians both report that the State Library has improved its services and thereby its public satisfaction. Project Outcomes: Other Results: Anecdotal Info: Arizona State Program Report Summary for Fiscal Year 2003 Page 11 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Exemplary Reason: Project Code: 2003-AZ-10557 Project Title: Project Number: Afterschool Program 213-3-2-(13) Library Name: Project Director: Prescott Public Library Constance Keremes Phone Number: Email: 982-777-1500 Library Building: LSTA Funds Expended: Cash Match: $9,873 $ In Kind Contributions: Total Cost: $ $9,873 Number of Persons Served: 800 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Strengthen communities Primary Users: Secondary Users: Children Primary Services: Secondary Services: Education-Related Services for Children and Teens After school programs Start Date: End Date: 10/17/2003 8/30/2004 Statewide? cdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: This project allowed the Youth Services Department to provide free thrice-weekly programs of great variety and appeal to afterschool youngsters in a safe and welcoming environment. Project Activities/Methods: On Mondays, youngsters engaged in boxed games of strategy. On Wednesdays, youngsters exercised their creative skills with arts and crafts. On Thursdays, youngsters were treated to Super Surprise Day, which featured movies, storytelling, origami, sign language instruction, science fair and hip hop dance classes. Project Outputs: Each month, more than one hundred children participated in the program, which ran from Oct. 2003 through May 2004. I prepared written surveys for Arizona State Program Report Summary for Fiscal Year 2003 Page 12 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 distribution to schools, parents, and afterschool youth both before and after the start of the program. While the written surveys proved helpful, I found that interviews with individuals from the above three groups yielded much more detailed and illuminating information about how to better tailor our afterschool activities. We had an overwhelmingly positive response to the 2003 afterschool program. Educators welcomed the educational programs we offered that honed acuity in thinking skills and a deeper appreciation of literature. Working parents repeatedly thanked us for providing their youngsters with a safe and stimulating environment during the afterschool hours. Youngsters expressed great enthusiams for our three afterschool days, often dashing in from outside to find out what special activity awaited them. They especially liked the variety and the many different people with whom they got to interact throughout the year. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10533 Project Title: Project Number: Ajo Cultural and Historical Inventory 231-2-1-(04) Library Name: Project Director: Pima County Public Library Virginia Beauchel Phone Number: Email: 520-791-4391 Library Building: LSTA Funds Expended: Cash Match: $15,000 $ In Kind Contributions: Total Cost: $15,000 $30,000 Number of Persons Served: 500 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Sustain our cultural heritage Primary Users: Secondary Users: Adults, Statewide public Primary Services: Secondary Services: Cultural Heritage Programs, Digitization and Digital Library Projects, Information Access and Arizona State Program Report Summary for Fiscal Year 2003 Page 13 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Services Start Date: End Date: 10/1/2003 6/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: Ajo is a rural community in western Pima County 120 miles from the nearest major metropolitan area. The citizens of Ajo have been interested in pursing connections with the historical and cultural organizations in Ajo. Agnes Griffen, retired Tucson Pima Public Library director, had hoped to make Ajo part of the 2000 Promoting Libraries, Archives, and Museums in Pima County grant; however, the scope of that project did not include Ajo. Community interest continues to be expressed for the need to discover what kinds of materials, span dates, collections sizes, accessibility, and programs exist in the regional organizations. The primary goal of the Ajo-Western Pima County Cultural and Historical Inventory Project is to lay a foundation to build relationships that will be needed to make this an ongoing community project. Project Activities/Methods: A dedicated group of community organization leaders worked in conjunction with the Salazar-Ajo Public Library to determine the needs and goals of the project. Each organization shared the vision to promote the diverse cultural resources in the community, and to work together to maintain an updated, unified listing of those materials that would be of interest to researchers, visitors, and local patrons. Data was collected via a survey instrument as well as site visits to each of the participating organizations in the community. In addition, on Friday, January 23, 2004, Richard Pearce-Moses from the Arizona State Library visited the Salazar-Ajo Branch library to discuss with each of the organizations the State Library Cultural Inventory Project. Project Outputs: The completed objectives for the Ajo-Western Pima County Cultural and Historical Inventory Project were: • The identification of agencies and organizations located in the Ajo, AZ and the western Pima County region with collections relevant to the Cultural and Historical Inventory Project including span dates, types of materials, approximate size of collections and accessibility. Participating organizations were as follow: Ajo Copper News, Ajo Historical Society, Arizona Archaeological Society – Ajo Chapter, Cabeza Prieta National Wildlife Refuge, Cabeza Prieta Natural History Society, Douglass Funeral Home, Historic Ajo Preservation Society, International Sonoran Desert Alliance, Organ Pipe Cactus National Monument, and the Salazar-Ajo Branch Library (Tucson-Pima Public Library). • The inventory provided a unified list in booklet form of where to access information and view artifacts of the Ajo-western Pima County region including Why and Lukeville. • The initial list was added to the Salazar-Ajo Library web site with links to the participating agencies and organizations. Each participating organization made available the Ajo-Western Pima County Cultural and Historical Inventory Project in printed and electronic form. • The project will continue with additions to the list and web sites. The long-range goal will be to completely digitize the information in a collaborative website and pertinent information be included in the Arizona State Cultural Inventory Project Project Outcomes: Arizona State Program Report Summary for Fiscal Year 2003 Page 14 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Other Results: Funding from the Tucson Pima Public Library System and the Library Services and Technology Act (LSTA) enabled us to successfully conduct the information gathering and planning phase of this project and establish achievable objectives. Further more, with funds from LSTA, a high-quality booklet and brochures were printed and given to local organizations for distribution to the public. In addition, funds from LSTA enabled the Salazar-Ajo Branch Library to expand its Arizona History Collection by enabling the library to collect and copy data and photographs from local historians and patrons as well as purchase archival materials to safely store the documents. The Ajo-Western Pima County Cultural and Historical Inventory was important to the community because it highlighted the wealth of information and data maintained by the many dedicated groups in this small, rural community. We hope through our efforts, we will be able to serve as a guide for other small communities for how to highlight the significance of their data and history and make it more accessible to the public. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10504 Project Title: Project Number: Arizona Book Festival Library Name: Project Director: Arizona State Library, Archives and Public Records Ken Evans Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $15,000 $ In Kind Contributions: Total Cost: $45,000 $60,000 Number of Persons Served: 12,000 LSTA Purpose: State Goal: Services for lifelong learning Goal 1. Public Satisfaction IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen communities Strengthen families and children Primary Users: Secondary Users: Adults, Children, Statewide public Primary Services: Secondary Services: Intergenerational Programs, Literacy Programs, Outreach Services Start Date: End Date: Arizona State Program Report Summary for Fiscal Year 2003 Page 15 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 6/1/2003 5/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: This free, family event celebrated books and reading by featuring local and nationally recognized writers who appear on stage; thousands of new and used books for sale; hundreds of exhibitors including local writers and illustrators who showcase their latest work; book appraisals; interactive discussions; multicultural programs; author signings; cook book demonstrations; an entire area devoted to children – including costumed characters walking around, children’s authors and plays; and much more. The Arizona Book Festival was the kick-off event for OneBookAZ, a statewide effort that brings readers together by focusing on one book during the month of April. Project Activities/Methods: The Arizona Book Festival was present by the Arizona Humanities Council, the Arizona State Library, and the Maricopa County Library District. Each sponsor was represented on an executive committee that made decisions brought forth by the full Book Festival committee. The full committee was comprised of individuals from the executive committee, plus additional representatives from each sponsor and individuals from various organizations that wished to participate. Members of the full committee also served on sub-committees that deal with a specific aspect of the festival – i.e., talent, publicity, stage contracts. Each committee met monthly beginning the month following the end of the last festival – it is a year-long process, with a timeline followed. Each sponsor agency had specific duties it was responsible for – the State Library, being the host site, on state property, was responsible for handling all of the details of security, safety, maintenance, risk management, parking, event notice to state employees and media sources. A workshop was conducted for new exhibitors, and an orientation was conducted for volunteers. Project Outputs: This was the second Arizona Book Festival held at the Carnegie Center. Attendance was 12,000 which exceeded expectation considering the weather. The setting was very good for attendees as there was ample free parking in short walking distance to the festival. The fenced grounds increased security for the exhibitors and attendees. The gate access on all sides of the property, was very useful for the exhibitors to unload and later load their materials from their vehicles on the streets. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10508 Project Title: Project Number: Arizona Convocation Library Name: Project Director: Arizona State Program Report Summary for Fiscal Year 2003 Page 16 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Arizona State Library, Archives and Public Records Ken Evans Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $13,365 $ In Kind Contributions: Total Cost: $25,000 $38,365 Number of Persons Served: 80 LSTA Purpose: State Goal: Services for lifelong learning Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide tools for the future Provide access to information, resources and ideas Primary Users: Secondary Users: Adults, Library staff and volunteers, Public library trustees Primary Services: Secondary Services: Information Access and Services, Institutional Library Services, Library Development Start Date: End Date: 10/30/2003 8/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? bcdefg OBE-Related? cdefg Project Purpose: The Arizona Convocation is intended to build collaboration between libraries, archives, records custodians, and museums to support the preservation of Arizona’s cultural heritage and to promote resource sharing. The Convocation was held in Pinetop, Arizona with an attendance of approximately 85 participants. The Convocation is a combination of networking opportunities and workshops. This year’s theme was “Storytelling: Sharing your voice, sharing your vision, building your story.” Our intention was to inspire attendees to think about telling their professional, organizational or community’s story to supporters and to governing bodies. In a time when resources are difficult to obtain, the ability to clearly communicate one’s message is pivotal. The program was designed for directors, staff, volunteers, board members or anyone who speaks for or about an organization. Project Activities/Methods: The Convocation opened on Sunday night with dinner and a Keynote Speaker. Don Doyle, a nationally recognized storyteller and a Professor Emeritus of theatre and storytelling at Arizona State University served as the Keynote for 2004. Monday began with a general session followed by an opportunity to Arizona State Program Report Summary for Fiscal Year 2003 Page 17 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 break into smaller discussion groups. During the lunch program the highlight was Native American storytelling. Cedric Hendricks shared a powerful PowerPoint presentation as a representation of a media format and Susan Secakuku read from her newly published children’s book, Meet Mindy: A Native Girl of the Southwest. The Monday afternoon session started with a general session facilitated by Tim Delaney, founder of The Center for Leadership, Ethics and Public Service. Mr. Delaney provided a foundation for strengthening cultural institutions’ collective voice by describing how libraries, museums and other cultural keepers contribute to Arizona’s powerful nonprofit economic engine. Lastly, the afternoon session broke attendees into 3 smaller groups. Each group was led by a facilitator who encouraged individual contributions to a discussion of strategic planning for the future of libraries, archives & museums. Project Outputs: 80 attendees participated in a vision building session entitled Vibrant Libraries, Museums and Archives of the Future: Which Path Do We Chose? Attendees were divided into 3 groups to answer the question: “How do libraries, archives and museums thrive in the 21st century?” Comments from the groups were gathered by the facilitator. Project Outcomes: Other Results: The Convocation allows cultural professionals from around the state an opportunity to gather, network and share best practices information. In addition to the continuing education component, for many attendees this annual event is the only opportunity to talk with colleagues located in different parts of the state to share successes, discuss common problem areas and discover workable solutions that may already be in place in other communities. The Convocations would not be possible without the support of LSTA funding. The State Librarian has made the accessibility of this program for everyone a major component; therefore, attendees are not required to pay to attend the Convocation. The only cost to an attendee is lodging, and room rates are negotiated to ensure lodging is affordable. Anecdotal Info: Exemplary Reason: This is a model project, aimed at creating an indepth dialogue between the library, museum, archive and public records communities. This two-day, retreat-like meeting, creates opportunities for networking, partnership and resource sharing. Nationally recognized speakers provide inspiration as well as new perspectives on topics of common interest. Project Code: 2003-AZ-10528 Project Title: Project Number: Arizona Reading Program Library Name: Project Director: Arizona State Library, Archives and Public Records Holly Henley Phone Number: Email: 602-542-4035 Library Building: Arizona State Program Report Summary for Fiscal Year 2003 Page 18 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 LSTA Funds Expended: Cash Match: $41,056 $ In Kind Contributions: Total Cost: $88,903 $129,959 Number of Persons Served: 42,470 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Children, Pre-school children, Statewide public Primary Services: Secondary Services: Education-Related Services for Children and Teens, Literacy Programs Summer reading programs Start Date: End Date: 10/1/2003 8/31/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The Arizona Reading Program supports library patronage and literacy development by providing resources that help public and tribal librarians plan, promote, and implement reading programs for children and teens during out-of- school times. Each participating library then adapts the resources and individualizes the program based on the needs and assets of its own community. Project Activities/Methods: Three full-day regional workshops were conducted for library staff members to share best practices in preparation for conducting reading programs in their libraries. Ninety-four staff members attended. Libraries that chose to participate in the statewide reading program received manuals with ideas for programming and bibliographies of materials for children and adults, along with resources such as reading logs for readers to track their progress. The State Library’s web site and online newsletter promoted the program to library staff members. Libraries then used a variety of methods to promote the program, the most effective of which were going to schools to talk directly with students and working with teachers and teacher-librarians to encourage participation. Project Outputs: 1. Money contributed by libraries - $45,431.47 2. Money contributed by other partners - $43,471.36 3. Volunteer hours contributed - 7093.75 4. Youth participants - 41252 5. Adult participants - 1218 6. Workshops provided to library staff by Arizona State Library – 3 7. Library staff members attending Arizona State Program Report Summary for Fiscal Year 2003 Page 19 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 workshops - 94 8. Number of libraries that used the reading program manual provided by the Arizona State Library - 95 Project Outcomes: Other Results: The Arizona Reading Program is designed to keep children reading during out-of- school times and thus to retain or improve their reading skills and to develop their use of the library as a foundation for a lifetime of learning. LSTA funding makes the training and materials essential to facilitating the program available to all libraries in the state so that children and teens in small, rural areas can benefit equally with those in large, urban populations or the more affluent suburbs. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10536 Project Title: Project Number: Avondale Cultural Awareness 231-3-1-(01) Library Name: Project Director: Avondale Old Town Library Carla Patton Phone Number: Email: 623-932-9415 LIBRARY@avondale.org Library Building: LSTA Funds Expended: Cash Match: $7,000 $ In Kind Contributions: Total Cost: $6,700 $13,700 Number of Persons Served: 2,000 LSTA Purpose: State Goal: Services for lifelong learning Goal 4. Cultural Diversity IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Adults, Children, Non/limited English speaking persons Primary Services: Secondary Services: Cultural Heritage Programs Local history Start Date: End Date: 10/17/2003 6/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Arizona State Program Report Summary for Fiscal Year 2003 Page 20 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Project Purpose: The Avondale Public Library put together a series of Cultural Awareness programs for the citizens of Avondale and surrounding communities. These programs were designed for children, young adults, adults and senior citizens. The Avondale Public Library partnered with the Bead Museum of Glendale, Northwest Black History Committee, and the Heard Museum. We created and distributed full color, four fold informational brochures with the program description, date and time at library events and to our patrons. The library was also able to purchased materials that encouraged the understanding of other cultures in our community: Encyclopedias - Native North America (4 Vol.) - Black America (5 Vol.) - African American at War (2 Vol.) - Conspiracy Theories in American History (2 Vol.) - Barbarian Europe - Jesus in History, Thought, and Culture (2 Vol.) - Religion and American Cultures (3 Vol.) - Women and the Law: Leaders, Cases, and Documents - Countries and their Cultures (4 Vol.) - American Immigrant Cultures (2 Vol) - Encyclopedias of Uruguay, Chile, El Salvador, Honduras and Peru (Spanish version) Books - Indigenous Women’s Health Book Within the Sacred Circle Videos - Amazing Destinations Series (3 Vol.) - Treasures of South America - China: An Open Door - Castles, Cathedrals and Roman Ruins (DVD) - Full Circle with Michael Palin Collection - Geographical Odysseys Series (5 Vol.) - Colin Powell: A Soldier’s Campaign - Martin Luther King, Jr.: The Man and the Dream - Alamo (the collection) - Great Native Americans Nations Series (6 Vol.) - Cesar Chavez (in English and Spanish) - History of Britain series (3 Vol.) - Understanding World Religions (6 Vol.) - We Must Never Forget: The Story of the Holocaust - Roots Video Collection (6 Vol.) - Multicultural People in America (15 Vol.) Project Activities/Methods: The Avondale Public Library provided seven cultural awareness programs for the citizens of Avondale and surrounding communities: 1. Reading and discussion of Tell all the Children our Story: Memories and Mementos of being Black in America on February 18, 2004 – Reading by Nicki Nichols-Cutright, Member of the Northwest Black History Committee 2. Literacy Review: “I Refused to Leave the Hood” by Cloves Campbell Sr. on February 25- Speaker: Cloves Campbell Sr. 3. “Native American Stories” on April 13, 2004 – Speaker: Pat Ziegler, Heard Museum 4. “Zuni Fetish Necklace Workshop” on April 14, 2004 – Instructor: Christy Puetz, the Bead Museum in Glendale 5. “Dia De los Ninos Celebration” (Day of the Child) on April 28, 2004 – Storyteller: Martin Rivera, Sr. 6. “Dance Around the World” (paid by the Avondale Public Library) on May 12, 2004 – Perfomed by: Opendance 7. Come and Enjoy Folktales from a Distant Land! and find out what is Origami? on May 11, 12, & 13, 2004 – Speaker and Instructor: Daphne Purchase, Youth Services Librarian The Avondale Public Library promoted these programs to the citizens of Avondale and surrounding communities in the following venues: a. Distributed 2,500 Cultural Awareness Informational brochures b. City of Avondale Page which appears monthly in the West Valley View c. City of Avondale Community/Recreation Services Program Guide d. Ads in the West Valley View Newspaper e. City of Avondale Public Library Web page at www.avondale.org/3042.html f. Flyers and posters g. News Releases Project Outputs: 1. Over 500 patrons (children, adults, seniors and Spanish Speaking patrons) attended the Cultural Awareness programs at the Avondale Public Library. 2. 2,500 Cultural Awareness Informational brochures were distributed. (These brochures provided a description of the program, date and time, speaker’s name and location) 3. 102 new titles available for the public on different Arizona State Program Report Summary for Fiscal Year 2003 Page 21 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 cultures. (The library’s educational video collection has increased by 5%) Project Outcomes: In the 2003 Avondale Public Library Strategic Plan, Cultural Awareness was the number one priority for our existing facility to provide to the citizens of Avondale. With the Cultural Awareness Program grant, we were able to provide programs and materials on different cultures. The Avondale Public Library gathered information by: - Asking program attendees to fill out a survey - Having staff totaled attendance at the Cultural Awareness Programs - Using Follett statistics of material counts, usage and patron increase Our outcomes were: - 23% increase of new cards issued - 5% increase in our educational video collection - 7% increase in the library’s monthly circulation - 98% were satisfied with the programs provided Other Results: LSTA funding enabled the Avondale Public Library the opportunity to provide seven cultural awareness programs and purchase 102 new materials for the citizens of Avondale and surrounding communities. The cultural awareness programs and materials helped the community in understanding their own culture and the cultures of others. Without the LSTA funding, it would have been impossible to provide these programs to our community due to the overall city budget cuts. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10527 Project Title: Project Number: AZ Net Lending Library Name: Project Director: Arizona State Library, Archives and Public Records Mala Muralidharan Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $37,797 $ In Kind Contributions: Total Cost: $ $37,797 Number of Persons Served: 132,228 LSTA Purpose: State Goal: Services for lifelong learning Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Adults, Statewide public Arizona State Program Report Summary for Fiscal Year 2003 Page 22 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Primary Services: Secondary Services: Interlibrary Loan, Technology Infrastructure Start Date: End Date: 7/1/2003 6/1/2004 Statewide? bcdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: Arizona State Library, selected OCLC/AMIGOS Group Access Capability (GAC) to establish a statewide network. The purpose of this was to enable the libraries to know what was available in the network of public, academic and special libraries and to facilitate Interlibrary Loans. This database was called AZNET. AZNET has grown steadily over the years; at present there are 84 members. LDD also coordinates and supports the statewide online Arizona Network (AZNET) to help connect 84 libraries to the national library network WORLDCAT, to facilitate inter-library loan of books and magazine articles Benefits 1. Users can remote access journal collections and the catalog and 24 hours a day, 7 days a week through FirstSearch 2. They will have access to WorldCat, the world’s largest, most complete, and most consulted library union catalog. 3. Libraries will be better able to cope with cuts to the acquisitions budget by being able to access and get on inter-library loan materials that would otherwise never have been able to supply their patrons. 4. Federal statistics shows that while Arizona has a low per capita book budget, it has coped well using interlibrary loans 5. The State Library encourages rural libraries to be a part of AZNET and assists in retro-conversion of existing catalogs 6. The State Library rewards net-lenders (those who lend more than they borrow) each year. Project Activities/Methods: 1. An ILL protocol Manual was created to help with the logistics and protocol for ILL. 2. Promotional e-mails, mailers and promotional materials from OCLC were sent to all the libraries in the system re FirstSearch ILL module. This was newly introduced in 2002 July 3. ILL Training (basic, intermediate, advanced and Admin module) was organized through Amigos. Over 10 face-to-face trainings and several on-line trainings, including some one-on-one trainings were held all over the state. 4. Monthly statistics were collected and tabulated to monitor usage. 5.Net lenders were sent checks @ $3 per net loan 6. State Library also pays for AZNET members for the first two years and for Batch loading and retroconversion. Project Outputs: 132,228 ( total borrows benefiting by this service) Total Books/ Media Borrowed 104,285 Total Photocopies recd 27,943 Total Net Lending 12,593 Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10554 Project Title: Project Number: Arizona State Program Report Summary for Fiscal Year 2003 Page 23 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Basic Literacy for Families 231-3-2-(01) Library Name: Project Director: Avondale Old Town Library Carla Patton Phone Number: Email: 623-932-9415 LIBRARY@avondale.org Library Building: LSTA Funds Expended: Cash Match: $20,880 $ In Kind Contributions: Total Cost: $10,861 $31,741 Number of Persons Served: 12,500 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Provide tools for the future Primary Users: Secondary Users: Adults, Children, Non/limited English speaking persons Primary Services: Secondary Services: Continuing Education for the Public, Literacy Programs, Software and Equipment Adult literacy, ESL programs Start Date: End Date: 10/17/2003 8/31/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: Avondale Public Library partnered with West Side Head Start to create ESL and literacy opportunities for our community, these opportunities included: 1. Spanish language story time and craft activities. 2. English language story time and craft activities for Head Start students. 3. Selection process which included the procurement of multimedia language instruction for Spanish speakers/readers: • Ingles sin Barrera’s for beginner through intermediate adults • Hello America for intermediate through advanced adults • Disney’s world of English for ages 1-14 • Video Teacher for beginner through intermediate adults • A total of 629 new Spanish language titles Avondale Public Library subscribed to the Rosetta Stone Language Learning Database. Avondale Public Library created and distributed a new bi-color, four fold, Spanish and English informational brochure. While these services benefited the community as a whole, our target audience is the 39% of our population who have limited English proficiencies. This group includes preschool aged children through the adults in our community seeking to increase literacy skills. Avondale Public Library expected the patronage of the library to Arizona State Program Report Summary for Fiscal Year 2003 Page 24 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 increase as well as increasing the quality of life for our patrons. Project Activities/Methods: The Basic Literacy for Families program provided: 1. 21 Cuentos in Español and craft activity sessions for preschool through third grade children 2. 62 story time and craft activity sessions in English for preschool through third grade children 3. 40 outreach story time and open house sessions in Spanish and English 4. Rosetta Stone Language Learning database 5. 15,000 new Spanish and English informational library brochure distributed to Avondale Schools 6. New multimedia language instruction materials 7. New Spanish language titles Avondale Public Library communicated to the community the benefits of the Basic Literacy for Families program in the following venues: 1. City of Avondale Page which appears monthly in the West Valley View Newspaper. 2. Announced on the City of Avondale Web page on line at www.avondale.org 3. Detailed information provided on the City of Avondale Public Library Web page on line at www.avondale.org/3042.html 4. City of Avondale Community Recreation Services – Program Guide 5. West Valley View Newspaper. 6. Bi-lingual in-house flyers, posters, bookmarks, calendars, brochures and announcements. 7. Bi-lingual community outreach flyers, posters, bookmarks, calendars, brochures and announcements. Project Outputs: The Basic Literacy for Families programs and materials were utilized in the following ways: 1. 232 attended Cuentos en Español and Craft sessions for preschool through third grade children. 2. 2761 attended the story time and craft sessions in English for preschool through third grade children 3. 1483 attended the outreach Open House, Literacy Nights, and Young Authors weeks in English 4. Rosetta Stone Language Learning database had 149 users and 872 activities completed by December 15, 2004 5. 15,000 new Spanish and English informational library brochures. 6. 76 new multi media language instruction materials for circulation. 7. 553 new Spanish language titles for circulation. Project Outcomes: The Basic Literacy for Families grant provided an introduction to technology for our community, as well as increased literacy skills, by increasing all participants’ usage of the library’s traditional and technological services to provide a foundation of literacy for all generations of the community. Our Outcomes were: 1. 23% increase in patrons 2. 31% increase in Spanish language materials 3. 10% increase in program attendance 4. 100% increase in Spanish language programming. Avondale Public Library gathered data in the following ways: 1. Staff totaled attendance at all story times. 2. Staff totaled attendance at all outreach events. 3. In-house statistical reporting of material counts, usage and patron counts. 4. Electronic user tracking provided by Rosetta Stone Language Learning database. 5. Survey of patrons’ usage of ESL opportunities Other Results: LSTA funding enabled Avondale Public Library to provide comprehensive learning opportunities to our community. Thirty-nine percent of our community has limited English proficiencies; as a result the library was in need of a greater role in our communities learning process. These opportunities increased language skills, learning skills, technology skills and patron confidence. The procurement of the Rosetta Stone Language Learning database hinged solely on the funds provided by LSTA. This database is vital to the integration of English into the lives of the Spanish speakers, and this Arizona State Program Report Summary for Fiscal Year 2003 Page 25 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 technology is at times a patrons’ initiation into the digital world. In conjunction with the technology and the Spanish language programs, the collection needed to grow to support the needs of the Spanish speaker/reader. The LSTA funds enabled Avondale Public Library to update the Spanish language collection, offer a bilingual brochure of library services, offer Spanish language programming for the first time and obtain a subscription to the Rosetta Stone Language Learning database. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10558 Project Title: Project Number: Bonding With Baby 231-3-2-(11) Library Name: Project Director: Phoenix Public Library Mimi Aronson Phone Number: Email: 602-262-4636 Library Building: LSTA Funds Expended: Cash Match: $25,000 $ In Kind Contributions: Total Cost: $1,178 $26,178 Number of Persons Served: 4,000 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Adults, Pre-school children Primary Services: Secondary Services: Literacy Programs Start Date: End Date: 10/17/2003 7/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? bcdefg OBE-Related? bcdefg Project Purpose: This grant placed the Bonding with Baby program into Phoenix Public Library Branch sites – Yucca, Mesquite, and Desert Sage during the grant period, ending in May, 2004. The programs were designed to enhance emergent literacy skills for pre-talkers from birth to two years old. A contractor, funded by the grant, planned the programs and trained staff in presenting the Arizona State Program Report Summary for Fiscal Year 2003 Page 26 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 programs to parents and caregivers with their infants. The contractor also prepared handouts, printed materials such as bookmarks and a brochure; recommended book titles; assisted in purchasing materials and supplies; and, worked with our partner Southwest Human Development to promote the programs and the concept by disseminating brochures. Board books, learning toys, equipment and cleaning/storage supplies used in the programs were purchased with grant funds. Additionally, parenting and educational DVDs for infants/toddlers for check-out were acquired with LSTA funds. Project Activities/Methods: Bonding with Baby programs were weekly 20 minute presentations by library staff followed by 20-30 minute “community time” for babies and toddlers ages birth to 23 months and their parent/caregiver. In the program, babies were introduced to simple rhymes, songs, fingerplays, books and large muscle activities with informational sound-bites given to parents/caregivers. The sound-bites provided new information or reinforced existing behavior in the area of language or child development, e.g. “Hug, hug! The more babies are cuddled and held, the more secure and independent they will be when they are older.” Program emphasis was on repetition for learning and anticipation and one-on-one interaction between baby and caregiver. The primary purpose of library staff was to model techniques and behaviors to help the parent/caregiver become the child’s first and best teacher. “Community time” allowed for parent(s)/caregiver(s) to meet and share and babies to use learning toys and books. A brochure, Parent Guide to Early Literacy and two bookmarks, “Boost Your Baby’s” and “Books and Babies” were developed and disseminated. These tell how to share books with baby, how to boost brain power and physical and emotional development, contain fingerplays and recommend board book titles. These were available at the programs, given to Southwest Human Development for outreach distribution and sent to other Phoenix Public Library sites. Promotion was through the Phoenix Public Library’s Calendar of Events, in print and online at the Library’ website. Posters/signs were displayed at each participating library and “recruiting” occurred by approaching parents with babies and pregnant mothers. Project Outputs: Just under 1,000 attendees (937) were counted at 47 programs within a four month period – 167 at Yucca, 211 at Desert Sage and 559 at Mesquite Branch Library. Brochures and two separate bookmarks were developed and printed, along with a ring boardbook for distribution to attach to strollers, etc., with tips for parents and fingerplays and rhymes to help them bond with baby. Approximately 24 separate board book titles in multiple copies were purchased for use in the programs and 23 DVD titles were purchased in multiple copies for circulation. Some DVD titles included “Child Development: First Two Years”; “Parents, the Child’s First Teacher” and “Baby Einstein”. “Help Your Child Get Ready to Read posters were purchased for display at each location from Multnomah County Library system. Carpet squares were acquired for the participants to sit on and a variety of learning toys such as building blocks, stackers, rhythm sticks, big books, songs and rhymes, color discovery boxes, and puppets were purchased from Lakeshore Learning to assist in infant motor and sensory development during the community time. Parachutes were used at the end of each session where parents and infants hold the parachute and raise and lower it reciting a rhyme. At the end, the children crawl or walk under the parachute while it is being held up. Project Outcomes: Survey questionnaires were used at the beginning, midpoint and end of the Arizona State Program Report Summary for Fiscal Year 2003 Page 27 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 program period. These were administered by staff orally to program participants who had attended at least one other session. These are the outcomes from the final survey: 1. 69% interact differently with their baby 2. 44% read more to their baby and 56% read the same 3. 81% read daily to their baby and 19% read several times a week 4. 94% said their baby communicates more – “more excited about books,” “talking better and talking more,” “learning words more quickly” 5. 69% visit the library more, 29% the same and 1% less because of moving 6. 69% visit the library once a week and 31% visit more 7. 69% are more comfortable coming to the library and 2 parents said their babies are more comfortable 8. 81% found information at the library about community services for the family 9. 100% were satisfied with the program It was evident that many desirable behaviors were already in practice between the caregivers and their babies/toddlers. The program introduced some new behaviors and others were reinforced. Midway through the program, 45% reported their baby was "now showing more interest in books." Bonding with Baby appears to have resulted in increased frequency of visits to the library. The program did contribute to an increased awareness of community resources and services available for families and also led to an increase in visits to the library. Other Results: With Arizona’s high school dropout rate and almost half of fourth graders reading below basic levels according to the Annie E. Casey Foundation, it behooves all educators and librarians to do what they can to reverse these statistics. Research tells us that 90% of brain development occurs between birth and age three and also that children not reading at grade level in third grade never catch up. This all points to the importance of reaching the youngest children and their parent/caregiver. LSTA funding provided such an emergent literacy program - Bonding with Baby at Yucca, Desert Sage and Mesquite libraries. Anecdotal Info: A grandmother caregiver commented that she did not realize she was turning her grandchild into an “infant seat potato” but once she sang and danced and talked with her little one and used our hints for playtime, the baby became much more mobile. – Yucca Baby learned a new word – buh-buh for bubbles from Bonding with Baby program. – Yucca A mother reported her son crawls on her lap more frequently since attending Bonding with Baby and wants her to read a book more often and sing more. – Yucca A mother at Desert Sage was very grateful for the weekly handouts of the songs and rhymes. She said she knew many of them at one time but had forgotten. She said she was rhyming more now with her baby. - Desert Sage A mother and her 20 month old son attended the Bonding with Baby program at Mesquite regularly. The first month, the little boy was very shy, almost withdrawn. Although he observed everything, he participated in nothing and his face showed little to no reaction to anything during both the program and the community time. As time progressed, he began to make some of the hand motions to the songs, smile at the presenters and play with some toys during the community time. By the end of the 4th month, he was talking with library staff, interacting playfully with some of the other toddlers, eagerly choosing books to check out and helping pick up toys during “clean-up.” His mother said that socialization was one of the primary reasons she attended Bonding, because he was so shy. – Mesquite Exemplary Reason: Phoenix Public Library has previously provided Story times for 3-4 year olds, 5 Arizona State Program Report Summary for Fiscal Year 2003 Page 28 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 year olds and even 2 year olds. The Bonding with Baby Program, however, has been an innovative approach for library staff serving a new population with emphasis on the interaction of parent/caregiver with their young infant in stimulating brain development for emergent literacy. We have learned the importance of reading to an infant from research and that if a child is not reading at the appropriate level by grade three, they rarely catch up and their chance of dropping out of school is great. We have also learned that the greatest impact is on the teen parent, which will also be our new focus. As a result of the importance and success of the Bonding with Baby programs, they are being instituted at all Phoenix Public library sites during 2004/2005. Project Code: 2003-AZ-10576 Project Title: Project Number: Books for Rural Libraries 231-3-2-(21) Library Name: Project Director: City of Mesa Library Maria Hernandez Phone Number: Email: 480-644-2702 Library Building: LSTA Funds Expended: Cash Match: $2,000 $ In Kind Contributions: Total Cost: $2,283 $4,283 Number of Persons Served: 2,283 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Primary Users: Secondary Users: Adults, Children, Institutionalized persons Primary Services: Secondary Services: Information Access and Services Collection development Start Date: End Date: 12/23/2003 7/31/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The Books for Rural Libraries project makes books withdrawn from the collection of the City of Mesa Library available to smaller libraries throughout Arizona State Program Report Summary for Fiscal Year 2003 Page 29 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 the state, and recently, internationally as well. Project Activities/Methods: Applications for books are made directly to the volunteer coordinator, and then books are selected and packaged by library volunteers. Books were donated to the following libraries: Tokushima Prefectural International Exchange Association, Tokushima Bunri University, Tokushima, Japan; Quartzsite Public Library; MacArthur Elementary School;Maricopa County Juvenile Detention Center; Apache Junction Public Library; Library and Studio Fioretta Mazzei, Florence, Italy; and Academy with Community Parnters, Inc. Project Outputs: Books from this project have been incorporated into existing libraries and used to provide supplemental reading material in classrooms for elementary school children in underserved areas. The audience figure is based on the number of books distributed. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10575 Project Title: Project Number: Books to Rural Libraries 231-3-2-(20) Library Name: Project Director: Pima County Public Library Mary Billings Phone Number: Email: 520-791-4391 1 Library Building: LSTA Funds Expended: Cash Match: $2,000 $ In Kind Contributions: Total Cost: $ $2,000 Number of Persons Served: 4,000 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen communities Provide access to information, resources and ideas Primary Users: Secondary Users: Adults, Children, Rural populations Primary Services: Secondary Services: Information Access and Services Arizona State Program Report Summary for Fiscal Year 2003 Page 30 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Start Date: End Date: 10/17/2003 8/31/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The purpose of this small project was to augment book collections at small, rural libraries by giving them access to library friends’ sale materials from larger libraries. Project Activities/Methods: The library publicized book sales to rural libraries, and worked with the rural librarians to select books. Project Outputs: The project results had not been reported at the time of this report. The number of persons served is based on the number of materials the library expected to distribute. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10514 Project Title: Project Number: Braille and Talking Books Library Name: Project Director: Arizona State Library, Archives and Public Records Linda Montgomery Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $200,474 $ In Kind Contributions: Total Cost: $ $200,474 Number of Persons Served: 11,000 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 3. Information Technology IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Arizona State Program Report Summary for Fiscal Year 2003 Page 31 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Adults, Children, People with special needs Blind and visually-impaired persons Primary Services: Secondary Services: Information Access and Services, Software and Equipment, Technology Infrastructure Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The purpose of the project was to replace the very outdated library automation system that was no longer going to be supported by the current vendor. Both software and hardware needed to be brought up to today’s standards. The Braille and Talking Book Library Division (BTBL) provides public library services to all Arizona residents who are not able to read conventional printed materials because of a permanent or temporary visual or physical disability. It is the library’s goal to provide recorded and Braille books and magazines to all certified individuals and institutions eligible for service. The library’s automated circulation control system was over 20 years old. The current vendor who purchased the software from the original vendor indicated that they would be unable to provide necessary upgrades to the system as talking books moves to a digital medium. Seeing that support would not be provided in the future, the library needed to find replacement software to manage the inventory of 350,000 audio and Braille books, almost 12,000 talking book machines, patron files for about 11,000 individuals and institutions, and the circulation statistics. Project Activities/Methods: In FY2004 the library served approximately 11,000 visually or physically disabled readers, and circulated 449,468 items. Most patrons rely on their Reader Advisor (Librarian) to locate materials to fit their reading needs and to have the materials issued or reserved for circulation. The automated system makes it possible for the division’s four librarians to handle the large number of daily requests. Circulation averages 2,000 items daily. The automated circulation control system is crucial to maintaining accuracy in the services provided and an acceptable response time to patron requests for service. An RFP was sent out. Demonstrations of talking book library automation systems were provided by vendors and evaluated by library and I.T. staff. Proposals submitted were reviewed by a committee. The new system selected was from Keystone Systems, Inc. It provides improved searching capabilities and allows librarians to provide service that more closely meets the individual needs of each patron. New software, servers and desktop computers were purchased. The new Windows based system replaced a very outdated VMS system that ran on a VAX. Project Outputs: The new system allows librarians to specify many more individual preferences in each patron file. This helps them ensure each patron receives the types of books they want. In addition to subjects they can now add preferences for any author, narrator or books in series. Rather than the patron calling each time they want the next book in a series the system will automatically send each book in the series in order. As one is returned the next one goes out. The new Arizona State Program Report Summary for Fiscal Year 2003 Page 32 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 book search function has more advanced Boolean type searching capabilities. The new online catalog provides patrons with better searching capabilities and will even allow them to place books on their own request list to be sent out when available. Patrons who like having the independence to search for books themselves will be able to do that. This will allow librarians more time to help those who are not able to search the automated catalog themselves. The result is improved service for all talking book readers. In the last two years there’s been a 40% increase in the number of patrons using the online catalog. The new system allows staff to construct queries and create a variety of statistical reports. The staff can also create lists of patrons based on chosen criteria in order to do targeted mailings. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10538 Project Title: Project Number: Celebrating the Culture of Arizona 231-3-1-(02) Library Name: Project Director: Gila County Library District Jacque Griffin Phone Number: Email: 928-425-3231 Library Building: LSTA Funds Expended: Cash Match: $26,500 $ In Kind Contributions: Total Cost: $26,620 $53,120 Number of Persons Served: 1,112 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 4. Cultural Diversity IMLS Primary Performance Category: IMLS Secondary Performance Category: Sustain our cultural heritage Provide access to information, resources and ideas Primary Users: Secondary Users: Library staff and volunteers, Non/limited English speaking persons, Rural populations Primary Services: Secondary Services: Cultural Heritage Programs, Staff Development Education and Training Local history Start Date: End Date: Arizona State Program Report Summary for Fiscal Year 2003 Page 33 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 10/17/2003 9/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: Arizona has a rich and varied cultural history, and libraries are a natural outlet for embracing and learning about cultural diversity. This grant opened up new ideas and areas of interest for both the residents of our communities and the library staff and volunteers. The purpose of this grant was to provide opportunities for patrons and staff to become more acquainted with Arizona’s rich cultural history, make more materials available to our patrons that highlights Arizona’s many cultures, and provide opportunities for the staff at the eight affiliate libraries to become more aware of and sensitive to the cultural backgrounds of many of our patrons. Project Activities/Methods: We sponsored a total of five activities throughout Gila County in connection with this grant. 1. In Payson we assisted the Payson Library with their first Cinco de Mayo Event. The Library Friends of Payson and the library staff held a day long celebration. They had arts and crafts for kids and adults, music, and presentations on the history of Cinco de Mayo, and Mexican folklore and history. The Library Friends of Payson sponsored a food tasting event, as well as a cooking event. This grant assisted the Library with the purchase of arts and craft supplies and materials for the library collection. The library added to their bilingual children’s collection as well as added to their Spanish collection. The Payson Library utilized all local talent in their presentations, crafts, music and activities. 2. We have held/scheduled a series of three classes for library staff to learn the basics of conversational Spanish for library use. The first one was held in Payson, the final two in the Globe-Miami area. 3. Our final event was a Story Telling Event at the Beshba-Gowah Museum and Cultural Center in Globe. This was a community wide event for the Globe-Miami area. Because we were unable to schedule events at each library as we had originally planned, we decided that we would supply materials to each library that promoted cultural diversity as well as highlighted the history and cultures of Arizona. Every library received a set of posters on cultural sensitivity issues. Each library also received movies and books that highlight Arizona’s many cultures and their history. Project Outputs: We had over 200 community participants at the Cinco de Mayo event in Payson. There were 26 staff, Library Friends and other volunteers who worked to make this event a success. We have had a total of 19 library staff participants attend the first two “Bee Bilingual” workshops, and 11 more have signed up to attend the final class. We provided workbooks and materials for all eight libraries for continuing the Spanish Language for Librarians educational opportunity. We had 65-80 community participants at the Story Telling event. All eight libraries have received posters, books and materials promoting Arizona’s rich cultural history and diversity. We purchased 192 bilingual books for the libraries as well as 522 books and 62 videos celebrating Arizona’s many cultures. We also purchased poster sets for each library that promote Cultural Diversity and sensitivity. We were able to purchase English/Apache Dictionaries for all of the libraries. Project Outcomes: Other Results: Arizona State Program Report Summary for Fiscal Year 2003 Page 34 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 This grant has been very beneficial to all of our libraries. Every library had collection needs that were met with this grant. The San Carlos Library was sorely lacking in materials relating to their own and other Native American cultures. Their patrons have been asking for this kind of material, but they have not had the funds to satisfy those requests. Every library greatly appreciated the opportunity to begin learning Spanish, so that they can better serve their growing populations of Spanish speakers. The patrons and participants were very excited about the Cinco de Mayo event in Payson. The staff expects this to become an annual event. It was an event that they had considered holding in the past and this grant enabled them to actually conduct the event. Their local Friends group has indicated that they will sustain this event. These materials, events and learning opportunities would not have been possible without the considerable help from this LSTA grant. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10510 Project Title: Project Number: Collective Partnerships with Native Americans Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $28,387 $ In Kind Contributions: Total Cost: $ $28,387 Number of Persons Served: 25 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 3. Information Technology IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Strengthen communities Primary Users: Secondary Users: Adults, Children, Rural populations Primary Services: Secondary Services: Information Access and Services, Library Development, Staff Development Education and Training Start Date: End Date: Arizona State Program Report Summary for Fiscal Year 2003 Page 35 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: LSTA funding leveraged $70,800 in Gates funding and another approximately $38,000 in local library funding to increase the number of public access computers in the State’s poorest areas. Project Activities/Methods: Grants were made with Gates funds to 16 individual libraries for from one to six new computers, as prescribed by Gates estimation of the poorest libraries. fTraining sessions, workshops, and mentoring opportunities, some of which was funded through LSTA, augmented the additional computers. Project Outputs: Fifty-nine public access computers were added to 16 libraries in Arizona’s poorest areas. Tribal librarians received extensive technology training. Project Outcomes: Other Results: As is often the case, LSTA funding leveraged local and other funding by four times. Libraries can never have too many computers -- there are always more people waiting to use the public access computers to do research and communicate with family and friends. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10532 Project Title: Project Number: Community Connections 231-2-1-(05) Library Name: Project Director: Yuma Public Library District Cecilia Young Phone Number: Email: 928-782-1871 librarian@yumalibrary.org Library Building: LSTA Funds Expended: Cash Match: $28,350 $ In Kind Contributions: Total Cost: $27,763 $56,113 Number of Persons Served: LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, Strengthen communities Arizona State Program Report Summary for Fiscal Year 2003 Page 36 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 resources and ideas Primary Users: Secondary Users: Adults, Library staff and volunteers, Rural populations Primary Services: Secondary Services: Information Access and Services, Outreach Services, Training for the Public Community information services, Database training, Information literacy Start Date: End Date: 10/17/2003 8/2/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The intent of the project was to develop, implement, and publicize a comprehensive print listing and web site that the Yuma community could easily access from the local library, home, business, school, government agency, or social or service organization, to connect those in need of information with the correct services. The intent of the project was to educate the community about local organizations, how to contact them, and the services they provide. The project benefits individual citizens, educators, social service organizations, healthcare providers, and City and County government. Project Activities/Methods: There were 15 presentations (Citizens Corp Council, 3 different Rotary Clubs, Yuma County Health Department, United Way of Yuma, Yuma Coordinating Council, Yuma County Library District (5 branches), Yuma Area Non-Profit Institute.) The project was promoted through an extensive marketing campaign utilizing radio, television spots, billboards, newspapers, and public service announcements. Examples of radio and television spots are available upon request. The project received additional marketing funding through the Yuma Community Foundation. Project Outputs: The project resulted in the following product: A publicized and comprehensive print listing and website of local organizations, locations, contact information and services. The print listing was made available to a total of 1000 agencies/individuals. There were a total of 5,397 visits to the web site from the launch of the site in May 2004 to August 2004. The 15 presentations reached 242 individuals. The marketing campaign reached approximately 85% of Yuma County adults over the age of 18 based on calculations from recent media audience rating surveys for a total of 96,692 persons. (According to the 2000 U.S.Census, there are 113,755 adults over the age of 18.) in Yuma County. User referrals initiated on your site: 28 agencies have received 104 referrals from 72 volunteers through this website between October 2003 and August 2004. User Demographic Summary Report: Demographic statistics are from 54 users that responded to the online user survey. Note that these statistics are updated at least once a day. Traffic Statistics: 2212 unique visitors, 5397 visits to website (report started on website in May) Popular Opportunities: total hits for this period: 5,126 Popular Programs: total hits for this period: 2,284 Popular Agencies: total hits for this period: 5,312 Project Outcomes: Arizona State Program Report Summary for Fiscal Year 2003 Page 37 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Other Results: In our community, people in need of information and services now have a central location or point of contact for obtaining assistance. On a daily basis over 800 individuals and families in Yuma County are in need of assistance or information from local organizations. Since the early 1960s, groups such as the Yuma County Coordinating Council, Western Area Council of Governments, and Child and Family Services have attempted to compile a comprehensive document that would serve as a directory of resources. The struggles have been with updating and maintaining the data and providing accurate information to the community. Printed information is quickly outdated due to changes in information for organizations. Additionally, prior documents did not contain all resources: nonprofits, social services, churches, health services, and government resources. Frustration has been felt by those organizations attempting to place individuals in contact with the proper organization. Individuals and families, especially those in crisis or of low income, are referred from location to location without being connected to the proper contact. Community Connections, which has been renamed to Snap211.com, is now a resource of a comprehensive, accurate, and complete web based listing of organizations, their services, location, and contact information. This project truly connects with the Yuma County Library District’s mission to serve as a center of information and community enrichment. Libraries are one of the most used public access points for consumer information. “The Library Takes You There” motto is exemplified through this resource in connecting needs and resources. This project uses technology to bring information to people in a new effective way. Anecdotal Info: Yuma County Attorney’s Office Community Justice Program said of this program: “This is a fabulous website.” A local realtor contacted the United Way of Yuma via the Snap211 site for assistance with an elderly, low-income tenant. Excel, a local assistance program for low-income residents, has contacted United Way through the web site repeatedly to better serve clients. The director commented to United Way staff, “This site has enabled us to better connect our clients with the services they need.” The site has also been used as a resource for the youth of Yuma County. Youth from local High Schools have been able to access information about volunteer opportunities through Snap211. High School Counselors have utilized the site to assist their students with community service opportunities. The web site has been also advertised by the local immunization clinics. It has been recognized by the Yuma County Board of Supervisors, the Arizona Statewide United Way Conference, and by the Arizona Governor’s Office for 2-1-1. The Arizona Governor’s Office for 2-1-1 is planning to come to Yuma County in the near future to meet with the Yuma County Board of Supervisors, the United Way of Yuma, and the Yuma County Library District to discuss incorporation of this site into the statewide plans for 2-1-1. Exemplary Reason: Project Code: 2003-AZ-10542 Project Title: Project Number: Computer Technician 231-1-5-(13) Library Name: Project Director: Nogales City/Santa Cruz County Public Library Suzanne Haddock Arizona State Program Report Summary for Fiscal Year 2003 Page 38 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Phone Number: Email: 520-287-3343 Library Building: LSTA Funds Expended: Cash Match: $17,500 $12,180 In Kind Contributions: Total Cost: $5,400 $35,080 Number of Persons Served: 476 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 3. Information Technology IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Adults, Children, Rural populations Primary Services: Secondary Services: Continuing Education for the Public, Information Access and Services, Training for the Public Start Date: End Date: 12/8/2003 7/31/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: A recent technical college graduate with experience training adults was hired as a Computer Technician/Instructor. As a technician he helped maintain the network so that the computers were in working order for our patrons. As a computer instructor he provided our community with free computer classes. The main purpose was to teach people with little or no computer skills how to use a computer. He taught them how to control a mouse, keyboard and various software programs like Word, Excel, Power Point and courses on how to navigate the Internet and e-mail. His students now have a basic understanding of how computers work using the Microsoft windows environment. Project Activities/Methods: • 168 classes were conducted with six classes being offered each week: one for children, one for senior citizens, and four for adults. • Our service was promoted via newspaper, local TV bulletin, radio announcements, posters placed in public buildings, and word of mouth. • 476 students attended these classes held in our computer room at the main library. Project Outputs: 476 students attended these classes held in our computer room at the main Arizona State Program Report Summary for Fiscal Year 2003 Page 39 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 library. They learned first, if necessary, how to type so they could use the computer. They learned how to use the mouse and learned word processing so students could compose letters. Those that progressed, and most did, they learned how to navigate the internet, and use the e-mail. For work, some learned how to do spreadsheets and presentations using the computer. Project Outcomes: Other Results: • LSTA funding was important to our community because many people that had very little or no knowledge of computers got the opportunity to learn how to use them for free. Most residents in our community cannot afford private or school sponsored classes. • The instructor said he was proud teaching them how to use e-mail. Especially senior citizens were happy because they wanted to use it to keep in touch with their relatives and receive photos. • As for the adults, knowing how to use computers expands their ability for finding a decent job. He felt that everyone in the community should have the opportunity to take computer classes like the ones provided by LSTA. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10503 Project Title: Project Number: Consultants and Interns Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $9,686 $ In Kind Contributions: Total Cost: $ $9,686 Number of Persons Served: 3 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 8. Recruiting and Retaining Qualified Staff IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide tools for the future Provide access to information, resources and ideas Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: Information Access and Services, Staff Arizona State Program Report Summary for Fiscal Year 2003 Page 40 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Development Education and Training Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: LSTA funded an intern who cataloged state documents, greatly improving access to them for the Legislature and the general public. Two other LSTA-funded interns worked in the Capitol Museum. One worked on creating new museum promotion publications, and the second developed an interactive student guide for fourth-grade visitors to the museum. Project Activities/Methods: The cataloging intern worked on historic state documents making them accessible via the Library’s online catalog. One museum intern worked with the publications department ot create new promotional brohures and a newsletter for the Museum. The second inventoried the museum exhibits for relevance to the fourth grade State Standards and Performance Objectives, and then developed a student interactive guide to be used in the classroom prior to the Museum visit. Project Outputs: The new student guide has enhanced the students’ experiences at the Museum, and has given the teachers better justification for the field trip. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10516 Project Title: Project Number: Continuing Education/Training and Development Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $170,342 $ In Kind Contributions: Total Cost: $ $170,342 Number of Persons Served: 2,233 LSTA Purpose: State Goal: Arizona State Program Report Summary for Fiscal Year 2003 Page 41 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Services for lifelong learning Goal 8. Recruiting and Retaining Qualified Staff IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: Library Development, Outreach Services, Staff Development Education and Training Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: The Continuing Education workshops organized by the state library provide free training for librarians and library staff members. Then intent of the training events was to increase the skill and knowledge levels of all library personnel, allowing them to better serve their communities. Project Activities/Methods: Describe how the project was carried out. For example: How many workshops were conducted? How was the service promoted? How were digital images from a historical collection captured, cataloged and made accessible? (50-250 words) Project Activities/Methods: More than 132 training events were held throughout Arizona during this fiscal year. Workshops on the same topic were offered at multiple sites around the state to reach the rural library communities. Also teleconferences were made accessible to all libraries in the state. The state library also held a week long Library Institute. Scholarships were also awarded to help library personnel and library supporters attend training events and conferences. Project Outputs: 2,233 people attended training at 132 workshops. Paper based evaluations were compiled for each workshop and reports were written detailing outcomes from each scholarship awarded. Project Outcomes: Evaluations have always been conducted at each workshop, but this year we revised the evaluation form to tell us more about outcomes of the training (learning accomplished) rather than effectiveness if the speaker, comfort of the facility, etc. The outcome data is much more difficult to synthesize. And while we do not have a full year’s summary of the outcome data, we do have some trends. Other Results: LSTA funding was vitally important for library staff throughout the state to have access to training to develop their skills and knowledge on all aspects of their professional development. As many librarians in Arizona live and work in rural areas, they do not have other opportunities for training. Arizona State Program Report Summary for Fiscal Year 2003 Page 42 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10529 Project Title: Project Number: Declaration of Indepence Library Name: Project Director: Arizona State Library, Archives and Public Records Lisa Beyer Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $22,891 $10,433 In Kind Contributions: Total Cost: $64,144 $97,468 Number of Persons Served: 24,703 LSTA Purpose: State Goal: Services for lifelong learning Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Adults, Children, Young adults and teens Primary Services: Secondary Services: Continuing Education for the Public, Information Access and Services, Staff Development Education and Training Start Date: End Date: 5/1/2003 10/12/2003 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The DOI exhibit project brought an original Dunlap Broadside copy of the Declaration of Independence, printed on July 4th 1776, to the State of Arizona for public display at the Arizona Capitol Museum, a Division of the Arizona State Library, Archives and Public Records (ASLAPR). The exhibit also included an introductory video, focused on democracy and civic engagement, a take home copy of the Declaration and an interactive room with voting booths, voter’s registration stand, a liberty pole and a video recitation of the Declaration by famous actors. ASLAPR added adult and children’s bookmarks Arizona State Program Report Summary for Fiscal Year 2003 Page 43 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 featuring the State’s Federal Document Collection and a small display in the Museum rotunda to help inform visitors of local resources. The audience for the project was twofold: 1) a cadre of volunteers trained to help facilitate the visitor’s experience and recruited through a Next Chapter (Life Options) pilot study; and 2) the general public including individuals, family groups, and school tours. Expected outcomes for the project included: providing a wonderful exhibit experience and access to a unique document; promoting civic activism and voting to the Phoenix community; raising awareness of the Arizona Capitol Museum to new constituents; piloting the Next Chapter (Life Options) ideas by recruiting new Museum volunteers; and highlighting the ASLAPR Federal Documents Collection. An unexpected outcome was how well the DOI helped the Museum staff to develop professionally and provided information on how to handle future large exhibits or programs, as well as, improve some standard ongoing activities. Project Activities/Methods: In May of 2003 the project began in earnest, with planning, pursuit of funding and volunteer recruitment. Planning occurred on a daily basis in the Museum and additional meetings with collaborative partners and the National DOI organization were held occasionally. Volunteers were recruited using a local volunteer center, the state employee retiree system, veterans groups, collaborative partners and the local newspaper. In September 2003, three training sessions were held for all 169 volunteers. The volunteers were trained on the history of the Declaration, the interpretation of the exhibit and on the tasks they would perform during the exhibit. Potential school tour groups were notified through our school group mailing list and via the State’s Department of Education. The exhibit was promoted to the general public via a sizeable media presence including: 38 print media events; 36 television media events; nine radio media events; and six electronic media events. The exhibit opened with a ceremony on the evening of October 3rd 2003 and was on display through October 11th. The exhibit was open to the general public during the daytime hours and to selected groups on some evenings. 24,703 people were directly served by the exhibit project and 39, 075 pieces of print material were disseminated to them. The visitor’s experienced the Declaration itself along with interpretive videos encouraging an understanding of the document and the importance of civic engagement and voting. The visitor’s were able to play with electronic voting machines, register to vote and write their reflections on postcards that were sent back to them one year later. Project Outputs: The most basic outcome we measured was a tracking of the number of visitor’s to the exhibit and the amount of material that was disseminated to them. We also engaged in formal surveys (of volunteers, visitor’s and the teachers who brought classes), had staff write reports and had a comment book available to the visitor’s. The volunteers completed surveys before training and after they worked on the project. The surveys showed that the experience improved their knowledge of the Declaration, increased their interest in voting and encouraged many of them to sustain a continued interest in the Capitol Museum, even though 44% had never been here before the DOI Project. For the visitor’s, 71% of respondents felt the exhibit increased their feelings on the importance of voting. 29% percent of them had never before read the Declaration until they came to the exhibit and 57% were inspired to come to the Capitol for the first time because of the exhibit. A large segment of the school teachers reported being inspired to teach their classes for the first time about voting and the Declaration prior to their visit. There was an increase of 41% in their knowledge of the ASLAPR Federal Arizona State Program Report Summary for Fiscal Year 2003 Page 44 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Documents Collection and an overwhelming 97% plan to continue bringing their classes to visit the Capitol (previously only 44% ever had visited). Staff reports mentioned great enthusiasm for the project experience, an interest in future large scale programs at the Museum, and many ideas for positive changes in our current activities based on DOI experiences (some inspired by the comments in the visitor’s book). Project Outcomes: Other Results: LSTA funding was critical to the success of the DOI project. LSTA money provided: staffing to recruit volunteers; training materials; print materials for the public; publicity materials; evaluation materials; location identifying banners; and shirts (so the visitors could identify the volunteers and staff). Perhaps just as importantly, the LSTA funding provided leverage that the entire project, including other funders and collaborators, built off of to make a highly successful program. Without the funding, many fewer visitors would have had access to the Declaration and interpretive materials, many fewer and less well trained volunteers would have been involved, and we would have been unable to highlight the Federal Document collection. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10530 Project Title: Project Number: Directions and Connections 231-2-1-(01) Library Name: Project Director: Glendale Public Library Diane Neville Phone Number: Email: 623-930-3530 Library Building: LSTA Funds Expended: Cash Match: $79,635 $ In Kind Contributions: Total Cost: $72,223 $151,858 Number of Persons Served: 29,904 LSTA Purpose: State Goal: Services for lifelong learning Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Strengthen communities Primary Users: Secondary Users: Adults, Non/limited English speaking persons, Seniors Primary Services: Secondary Services: Arizona State Program Report Summary for Fiscal Year 2003 Page 45 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Continuing Education for the Public, Information Access and Services, Outreach Services Start Date: End Date: 10/17/2003 7/31/2004 Statewide? cdefg Partnership? bcdefg Exemplary? bcdefg OBE-Related? bcdefg Project Purpose: Directions and Connections was a comprehensive project that formed a collaborative community network linking residents with organizations and agencies that provided information for adults, ages 50 and over. Through a series of programs and services, the library addressed five main issues of Baby Boomers, seniors, and Hispanics: retirement planning, health and wellness, financial resources, computer classes and Spanish-language materials. The grant also provided for a Senior Advocate to connect seniors and their families or caregivers with community agencies that could help them. Numerous Spanish-language materials were purchased, an ESL Learning Lab was created, and English conversation classes were held in two facilities. For less mobile residents, book packets were sent to clients of the West Valley YWCA’S Meals on Wheels program, with satellite book collections deposited in several locations around town. Literature display racks were set up to hold information for seniors from non-profits and governmental agencies. Library materials concerning senior issues and retirement planning were purchased for all city libraries. Project Activities/Methods: Directions and Connections was an extremely comprehensive project, with many programs directed just at seniors, some just for Boomers and some with crossover appeal for all adults. In Spring 2003, the library carried out a planning grant to find out what services the community wanted for Boomers, seniors and Hispanics. Almost one-quarter of Glendale is Hispanic. The main library and the Velma Teague Branch, especially, have noted a growing demand for Spanish-language materials by the public. It was during the planning grant that the library approached almost twenty local agencies and non-profits to be partners in the effort to become an information clearinghouse for the community. Programs started in January 2004 and were completed in July. A total of 242 seminars and programs were held: 28 devoted to retirement topics for Boomers, 35 specifically for seniors, and 179 considered crossover! A Baby Boomer Fair was held in January; it combined a nostalgia look back at the ‘50s and ‘60s, with retirement planning seminars and 80 information tables. About 1,000 Boomers and wannabe Boomers had a great time at the five-hour event. Monthly retirement planning seminars on a variety of topics continued throughout the grant period at the main library and at the Foothills Branch. Small business seminars have been a part of the library’s offerings for a decade, hosting 7-10 each month. The Senior Advocate was on duty in the main library each Thursday morning. Toward the end of the grant period, she took her “At Your Service” across the street to the Glendale Adult Center, where scores of seniors congregate every day. During her 27 mornings, the Advocate talked with around 100 people—about 30 of which had serious issues to discuss. The Hispanic population had varied needs. It was critical to increase the Spanish-language materials in all formats at the main library and at the Teague Branch. Project Outputs: Arizona State Program Report Summary for Fiscal Year 2003 Page 46 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Baby Boomer Fair, 5 hr. event 1,000 attendance Retirement planning, 28 seminars 555 attendance Small Business seminars, 70 seminars 1,400 attendance Senior Advocate, 25 sessions 81 participants Community Resource Day, 7 resource days140 attendance VIP Nights, 7 sessions 95 attendance Mental Health programs, 9 seminars 160 attendance Health/Wellness programs, 6 seminars 150 attendance Home/Hobby, 10 seminars 250 attendance Computer classes, 138 classes 966 attendance English classes, 52 classes 612 attendance Senior morning programs, 10 programs 188 attendance Senior afternoon programs, 7 programs244 attendance AARP Tax Help, 10 sessions 150 participants Senior Velma Teague programs, 17 programs105 attendance ESL Learning Lab, 18 sessions 126 attendance Committee on Aging, 6 meetings 200 attendance TOTAL ATTENDANCE events, classes/seminars 6,422 Mobile books 8 participants Satellite book collections 3 facilities Senior literature display racks at 3 facilities, 2,000 visits Library items purchased -- 2,158 items—67% print, 33% non-print Project Outcomes: At the Baby Boomer Fair, approximately 75 percent of those surveyed said that they learned about new resources. However, 95 percent indicated a satisfactory or extremely satisfactory response to the information they received in the seminars and at the information tables. The surprise came when 25 percent of the respondents indicated that they did not learn about new resources at the fair. The other programs offered over the course of seven months were divided into “heavy” topics and lighter fare. Everyone did not turn in evaluations after the programs, but the average of fifty-five percent who did indicated an overwhelming satisfaction or extreme satisfaction to the information given and considered the information useful. When appropriate, they all noted an increased awareness of resources of local agencies and organizations that can help with retirement planning and senior issues. Currently there are eight participants signed up for the Mobile Book program, four at the YWCA and four ready to start at the Glendale Day Health Care Center. A greater number of people were expected to join the program, and we will continue to send out information offering this service every quarter. For most of the seniors, the only opportunity to use a computer, to set up an e-mail account or to learn to search the Internet was in the library’s computer classes. An astounding 95 percent of the public expressed a “satisfaction” or “extreme satisfaction” in what they learned in their computer instruction. Other Results: This project would not have been possible without the LSTA funding. Money for books and media is stretched thin with cuts made to city budgets. Glendale Public Library was able to significantly increase the large type collections for seniors, add recent titles dealing with retirement planning and senior issues, plus make a noticeable impact on the size of the Spanish-language collections. Additional staff is always an issue. The grant paid the salary for the 15-hour-a- week Senior Advocate, plus the cost of a cadre of part-time computer teachers. Even though many parts of the grant will continue, the staff provided in the grant will not. Programming, too, is a cost issue. With the grant monies, we could pay speakers to offer topics that the focus groups mentioned. An example is a program on container gardening that a Master Gardener presented in July. She not only brought examples of container gardens, but she brought supplies for class members to pot plants and take them home. They loved it! Anecdotal Info: The Senior Advocate was in charge of the Community Resource Days, the VIP Arizona State Program Report Summary for Fiscal Year 2003 Page 47 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Nights for Caregivers and Grandparents Raising Grandchildren, the senior morning and afternoon programs at the main library in addition to her advocacy role. She kept detailed notes and I want to share her observations: Fewer than expected persons sought her for personal counseling on the Thursday morning sessions, though demand was rising at the end of her time at the library. The topics of the requests varied – caregiving resources and information, housing and transportation needs, medicines, employment needs, Medicare questions, vision needs, legal services, social activities, and occasionally, out-of-state adult children of local elders who require assistance. Karen’s interaction with her “clients” was not the equivalent of a 10-minute doctor appointment. She would sometimes spend an hour or more in an initial visit. (Sometimes the first contact was a phone call.) Then she would follow up, even making a trip to one person’s home. She would contact numerous agencies on a person’s behalf; other times giving individuals contact names and phone numbers of appropriate agencies that could assist with their problems. One older gentleman stated that he and his wife were living with their son, and he was anxious to be on his own. They were without a vehicle, and he did most of his traveling by bus. Their monthly income was in the range of $700 a month. Karen was able to suggest some resources—HUD housing, inexpensive bus transportation via the “Gus 3” bus, food assistance programs and Adult Center socialization. Exemplary Reason: The United States is graying; the elderly are the fastest growing population group. The Directions and Connections grant was an innovative way to address the needs of the over 50 population and form a collaborative network with agencies that serve them. A prior grant enabled the library to pull together focus groups of local agencies and citizens to determine to whom and what type of information the library should be providing. Glendale Public Library was probably the first library to offer the services of a Senior Advocate. A registered nurse who had specialized in gerontology, our Senior Advocate, Karen Anderson, was able to give special attention to health concerns—a major problem for the elderly. A former faculty member of a community-based nursing program at a local university, she was well connected with resource agencies and was able to use those connections on a regular basis. With her background in the health sciences, she was able to talk with patrons on a different level from librarians. The Directions and Connections grant served a wide variety of people. There were Boomers approaching retirement age, needing to make decisions that would affect the quality of their lives after retirement; seniors who had already retired—some of whom had health, financial, or housing concerns; older adults who were computer challenged, spoke or read only Spanish; adult children who were looking for help for their older parents. The official time of the grant has ended, but the connection with local agencies that assist boomers and seniors is ongoing. The library’s commitment to being an information clearinghouse— to direct and connect its library patrons with needed services and resources— will remain an important priority. You know you had a successful program when the public repeatedly asks, “When are you having another Baby Boomer Fair?” Project Code: 2003-AZ-10567 Project Title: Project Number: Discover the Sonoran Desert 231-3-2-(18) Library Name: Project Director: Arizona State Program Report Summary for Fiscal Year 2003 Page 48 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Pima County Public Library Donie Gignac Phone Number: Email: 520-791-4391 Library Building: LSTA Funds Expended: Cash Match: $14,785 $ In Kind Contributions: Total Cost: $14,785 $29,570 Number of Persons Served: 365 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance
Object Description
TITLE | Library Services and Technology Act (LSTA) state administered program annual report |
CREATOR | Arizona State Library, Archives and Public Records, [Library Development Division] |
SUBJECT | United States--Library Services and Technology Act; Arizona State Library, Archives and Public Records--Library Development Division; Library finance--Arizona; Libraries and state--Arizona; |
Browse Topic |
Government and politics Education |
DESCRIPTION | This title contains one or more publications |
Language | English |
Publisher | Arizona State Library, Archives and Public Records |
Material Collection | State Documents |
Source Identifier | LA 2.3:A 55 |
Location | o864187445 |
REPOSITORY | Arizona State Library, Archives and Public Records--State Library of Arizona. |
Description
TITLE | Arizona State Program Report Summary 2003 |
DESCRIPTION | 144 pages (PDF version). File size: 951 KB |
TYPE |
Text |
RIGHTS MANAGEMENT | Copyright to this resource is held by the creating agency and is provided here for educational purposes only. It may not be downloaded, reproduced or distributed in any format without written permission of the creating agency. Any attempt to circumvent the access controls placed on this file is a violation of United States and international copyright laws, and is subject to criminal prosecution. |
DATE ORIGINAL | 2003 |
Time Period |
2000s (2000-2009) |
ORIGINAL FORMAT | Born Digital |
Source Identifier | LA 2.3:A 55 |
Location | o864187445 |
DIGITAL IDENTIFIER | Arizona State Program Report Summary (FY 2003).pdf |
DIGITAL FORMAT | PDF (Portable Document Format) |
DIGITIZATION SPECIFICATIONS | Scan done by Library Development Division. |
REPOSITORY | Arizona State Library, Archives and Public Records--State Library of Arizona. |
File Size | 973455 Bytes |
Full Text | Arizona State Program Report Summary Fiscal Year 2003 Version:2 Allotment:$2,807,829 Total Projects:72Total LSTA Funds Expended:$2,807,829 Project # / % LSTA Funds $ / % Statewide 27 / 38% $1,876,920 / 67% Partnership 47 / 65% $1,361,645 / 48% Exemplary 11 / 15% $384,727 / 14% OBE-Related 33 / 46% $905,655 / 32% Section 1| Grant Award Summary Public Library Grants Number of Libraries Submitting:26 Total Libraries Receiving Grants: 27 Number of Applications:47 Total Number of Grants Funded:46 Total Requested:$818,655 Total Awarded: $778,447 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:27 Single Number of Grants Funded:46 Single Total Awarded:$778,447 School Library Grants Number of Libraries Submitting:0 Total Libraries Receiving Grants: 0 Number of Applications:0 Total Number of Grants Funded:0 Total Requested:$0 Total Awarded: $0 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:0 Single Number of Grants Funded:0 Single Total Awarded:$0 Academic Library Grants Number of Libraries Submitting:1 Total Libraries Receiving Grants: 1 Number of Applications:2 Total Number of Grants Funded:2 Total Requested:$72,357 Total Awarded: $72,357 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Arizona State Program Report Summary for Fiscal Year 2003 Page 1 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Single Number of Grants Funded:2 Single Total Awarded:$72,357 Special Library Grants Number of Libraries Submitting:3 Total Libraries Receiving Grants: 1 Number of Applications:3 Total Number of Grants Funded:1 Total Requested:$156,848 Total Awarded: $15,000 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Single Number of Grants Funded:1 Single Total Awarded:$15,000 Multi-Type Library Grants Number of Libraries Submitting:0 Total Libraries Receiving Grants: 1 Number of Applications:0 Total Number of Grants Funded:1 Total Requested:$0 Total Awarded: $128,500 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Single Number of Grants Funded:1 Single Total Awarded:$128,500 SLAA Library Grants Number of Libraries Submitting:1 Total Libraries Receiving Grants: 1 Number of Applications:22 Total Number of Grants Funded:22 Total Requested:$1,818,310 Total Awarded: $1,813,525 Parent Libraries Receiving Grants:0 Child Libraries Receiving Grants: 0 Parent Number of Grants Funded:0 Child Number of Grants Funded:0 Parent/Child Total Awarded:$0 Single Libraries Receiving Grants:1 Single Number of Grants Funded:22 Single Total Awarded:$1,813,525 Arizona State Program Report Summary for Fiscal Year 2003 Page 2 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Section 2 | OBE Summary Q1: What progress did you make in implementing OBE during this reporting period? Arizona’s goal reads: "The goal is to support programming for caregivers of infants and toddlers as part of the Arizona LSTA Five-Year plan for Families and Children and the No Child Left Behind Act, which helps all children learn to read." The two outcomes are: 1) Caregivers of infants and toddlers will report that they have increased their understanding of early childhood development; and 2) Caregivers of infants and toddlers will develop an increased awareness of the importance of reading to children. The Arizona State Library has worked with and supported numerous family and parent education programs with 2003 and 2004 regrants. An additional $20,000 of 2004 funds has been set aside for a special family literacy initiative. The 2005 LSTA grant guidelines have been revised to encourage school libraries to apply for funding partnership projects, and especially encouraged are school readiness projects. The State Library has worked to assure that OBE will be a component of the project. Both the grant proposal and the evaluation ask grant recipients to address OBE. Grant applicants are instructed on outcomes through workshops and as they work with individual consultants when developing their projects. The State Library hired a new consultant, Holly Henley, who has a strong early childhood background. Holly is working to strengthen the link between early literacy programs and libraries, and to assure that OBE is incorporated into those plans. The State Library continues to work with Libraries for the Future to support Family Place in Arizona libraries. LFF completed a final report on Family Place in Arizona. In January, 2004, LFF offered its first training outside of New York, with 15 Arizona facilitators attending, including six from new libraries. Outcomes will be collected and monitored during this project. Q2: Briefly describe your state's results in meeting its identified OBE goal(s) this reporting period. In 2003, LSTA funded grants for Bonding With Babies at the Phoenix Public Library, Healthy Families, Literacy Begins at Home in Coconino County, Healthy Babies/Healthy Readers in La Paz County, 1-2-3 Read Tempe at the Tempe Public Library and Reach to Teach! in Yuma County. In 2004, LSTA funds went to support Family Literacy Initiative at the Safford City/Graham County Library; Born to Read at Scottsdale Public Library; and Success by Six for the Yuma County Library District. All grant applicants are asked to include an OBE plan in their proposal, and, if funded, to report on the results in their final report. For example, Tucson-Pima Public Library reported that caregivers increased their knowledge of infant brain development and early literacy skills while participating in the Ready to Read program. The appointment of GladysAnn Wells, State Librarian, to the School Readiness Board, is an important outcome of the Arizona State Library’s efforts to position itself as a leader in helping to ready children for school. Her appointment is an indication of the recognition that policy makers have of that role. The final report from Libraries for the Future on its Family Place program on Family Place in Arizona indicates that participants do increase their understanding of social service providers. However, participants began the program with a high awareness of the importance of reading to children, and this measure did not significantly change. In response to this report, LFF is working to include more families who would benefit from an increased awareness of the importance of reading to children. Arizona State Program Report Summary for Fiscal Year 2003 Page 3 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Section 3 | Project Reports Project Code: 2003-AZ-10562 Project Title: Project Number: 1-2-3 Read Tempe 231-3-2-(16) Library Name: Project Director: Tempe Public Library Sherry Warren Phone Number: Email: 480-350-5500 Library Building: LSTA Funds Expended: Cash Match: $53,297 $ In Kind Contributions: Total Cost: $16,001 $69,298 Number of Persons Served: 2,344 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Strengthen families and children Primary Users: Secondary Users: Adults, Pre-school children Primary Services: Secondary Services: Continuing Education for the Public, Education-Related Services for Children and Teens, Literacy Programs Pre-school programs, Reading development, Reading readiness, Family literacy Start Date: End Date: 10/17/2003 9/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: • Provide parents with knowledge and learning resources to enable them to help their preschool children develop the early literacy skills required to become effective readers and learners. • Programs for parents and preschool children were offered and new materials were purchased focusing on early learning and development of reading skills. • Expected benefits included: o Parents knowledgeable in child development and reading readiness o Preschool children’s reading readiness and perception of the library enhanced through books, activities, learning systems, and a new library card. o Young ESL speakers would find youth resources in their quest to learn English. Project Activities/Methods: Program components included the following: • Parent Education Workshops. A series of one-hour parent workshops were provided. Topics included: infant Arizona State Program Report Summary for Fiscal Year 2003 Page 4 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 brain development, speech and language development, emergent reading, and reading readiness. • Reading Readiness Screenings. Reading readiness screenings were conducted and included attention to vision, hearing, motor skills, speech, and phonological/print awareness. Results and recommendations were provided to parents. • Special Collections of Print and Audio-Visual Materials for Preschool Children and Their Families. A variety of print and audio-visual materials were purchased for use by program participants and library patrons. • Electronic Learning Systems. Three levels of Leap Pad Electronic Learning Systems were purchased for use by program participants and library patrons. • Preschool Library Card Campaign. A preschool library card was designed; promotional materials were produced; and a campaign planned. Project Outputs: • Parent Education Workshops: A total of 15 workshops were held at the Tempe Public Library and the Escalante Multigenerational Center. A total of 132 parents participated. For more detail on topics, dates, locations, and participants in each workshop, see the Evaluation Report. • Reading Readiness Screenings: Three reading readiness screenings were held at the Tempe Public Library and the Escalante Multigenerational Center. A total of 45 children were screened. For more detail on the dates, location, and participants in each, see the Evaluation Report. • Special Collections of Print and Audio-Visual Materials for Preschool Children and Their Families: A total of 658 books, 217 electronic books, 29 multimedia language kits, and three sets of Brain Boxes were purchased. For more detail on the materials purchased, see the Evaluation Report. • Electronic Learning Systems: A total of 90 Leap Pad units were purchased. For more detail on the units purchased, see the Evaluation Report. • Preschool Library Card Campaign: At the baseline, there were 4,524 cardholders age seven or younger. Number of preschool age cardholders will be tracked during the campaign. Project Outcomes: • Parent Education Workshops: Increased parent understanding of their role in the development of their child’s literacy skills; increased time in family literacy activities. 100 percent of the respondents reported better understanding of their role and intent to spend more time on family activities that promote learning (pre/post surveys). • Reading Readiness Screenings: Children who need vision, hearing, speech-language, motor skills, and/or reading readiness follow-up are identified. There were 51 monitors and referrals identified for 45 children. • Special Collections of Print and Audio-Visual Materials for Preschool Children and Their Families: Preschool children have access to print and audio-visual materials that promote early learning. The print and audio-visual materials purchased under this grant were utilized 1,451 times between 1/27/04 and 9/25/04. Brain Boxes were checked out 126 times between 6/21/04 and 9/28/04. • Electronic Learning Systems: Preschool children and their families utilize electronic learning systems to improve the child’s reading skills. The 90 units purchased were checked out 807 times between 7/10/04 and 9/28/04. • Preschool Library Card Campaign: Number of materials utilized by preschool age library cardholders. The increase in preschool age cardholders will be tracked once the campaign is underway. Other Results: LSTA funds enabled the Tempe Public Library to “raise the bar” in our efforts to provide materials to stimulate and educate preschool children and their parents in order to improve family literacy. The availability of the Brain Boxes, LeapPad Learning Systems, Family Place parenting materials, additional Arizona State Program Report Summary for Fiscal Year 2003 Page 5 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 beginning readers, and ESL materials for children has resulted in an increased number of parents spending time in the library engaged in learning activities with their children. LSTA funds used in this project will help us as we strive to meet objectives listed in our recently adopted Strategic Plan. Family Place participants and the Tempe Elementary School District reading specialists, librarians, and teachers have a greater knowledge of the resources in the Library. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10535 Project Title: Project Number: 2004 Arbuthnot Honor Lecture 231-2-1-(06) Library Name: Project Director: Maricopa County Library District Tim Wadham Phone Number: Email: 602-506-2950 Library Building: LSTA Funds Expended: Cash Match: $14,000 $ In Kind Contributions: Total Cost: $25,000 $39,000 Number of Persons Served: 500 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Sustain our cultural heritage Primary Users: Secondary Users: Adults, Library staff and volunteers, Statewide public Primary Services: Secondary Services: Continuing Education for the Public Start Date: End Date: 12/1/2003 8/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: The Maricopa County Library District, in partnership with the Arizona State Library and Arizona State University successfully hosted the 2004 Arbuthnot Lecture featuring Ursula K. Le Guin. The lecture was delivered at the Paul V. Arizona State Program Report Summary for Fiscal Year 2003 Page 6 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Galvin Playhouse on the ASU Campus on Friday, April 2, 2004 at 7:00 pm. The lecture was open to the general public, and was attended by library and education professionals. The desired outcome was for lecture attendees to come away with a greater appreciation of the art of fantasy literature for children, and for the Maricopa County Library District and its staff to further enhance their professional reputation. Project Activities/Methods: One program, the Arbuthnot Honor Lecture, was held. This was preceeded by an all-day symposium organized by Arizona State University The lecture was promoted through posters and bookmarks that were sent to libraries throughout the state of Arizona. The lecture publicized in national library magazines and the local AzLA Newsletter. It was also publicized through a Web site: http://libcat.maricopa.gov/arbuthnot hosted by the Maricopa County Library District. Project Outputs: The lecture was open to the public. The majority of the participants were library and education professionals, particularly those involved in children’s books. The lecture was completely subscribed and approximately 500 people attended. Mrs. Le Guin drew both a state and national audience for the lecture. Project Outcomes: Outcome measured was the enhanced professional reputation of the Maricopa County Library District and its staff. This lecture put the spotlight on Arizona, and on the Maricopa County Library District in particular. Evidence of the enhanced reputation included the fact that in addition to the dignitaries, the lecture was attended by such notable figures as Ginnie Cooper, the director of the Brooklyn Public Library, and Ms. Le Guin’s editor, Michael Stearns, from Harcourt Publishing Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10519 Project Title: Project Number: Administration Library Name: Project Director: Arizona State Library, Archives and Public Records GladysAnn Wells Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $85,347 $ In Kind Contributions: Total Cost: $ $85,347 Number of Persons Served: 3,179,155 Arizona State Program Report Summary for Fiscal Year 2003 Page 7 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 LSTA Purpose: State Goal: Services for lifelong learning Goal 1. Public Satisfaction IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: SLAA LSTA Administration Start Date: End Date: 10/1/2003 9/30/2004 Statewide? cdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The State Library strives to administer LSTA grants through a knowledgeable, efficient, and fair process based on the five-year plan that benefits both the public and its libraries. Project Activities/Methods: The State Library provided oversight of LSTA funds in numerous ways, including fiscal, programmatic, consultative and evaluative. Project Outputs: The Arizona public benefit from increased services to Arizona libraries, thanks to LSTA funds. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10555 Project Title: Project Number: Adult Literacy Enhancement 231-3-2-(07) Library Name: Project Director: Navajo County Library District Geneva Durkee Phone Number: Email: 928-524-4745 gdurkee@navajo.lib.az.us Library Building: LSTA Funds Expended: Cash Match: $45,750 $3,571 In Kind Contributions: Total Cost: $58,788 $108,109 Number of Persons Served: Arizona State Program Report Summary for Fiscal Year 2003 Page 8 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 850 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Provide tools for the future Primary Users: Secondary Users: Adults, Non/limited English speaking persons, People with special needs Primary Services: Secondary Services: Literacy Programs Adult literacy, ESL programs Start Date: End Date: 10/17/2003 8/2/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: The purpose of this project was to involve the public libraries in Navajo County in confronting the problem of the large number of adults who cannot read or who read at a very low level or whose native language is other than English. Up to the point of this grant, the libraries had played almost no role and had no materials specifically targeted for adult new readers. The Library District determined that the local community college was the primary provider for adult literacy and ESL education and tutoring in the county but did not provide any real resource materials for adult new readers. A partnership was formed to enable the college to increase the number of trained tutors available and to increase the number of students who could be enrolled at no charge in the adult literacy/ESL program, and to enable the Library District to purchase literacy and ESL materials to house in all of the twelve public libraries in rotating collections. We learned that the problem was even more serious than preliminary research had revealed, when Bill Hart, from Literacy Volunteers of Maricopa County, was the guest speaker at our kickoff events and informed us that one-third of the population in Navajo County could not read beyond a basic level, if at all. The targeted outcome was to improve the reading levels of adult new readers by enhancing the availability of materials at the appropriate reading level and increasing the number of available tutors. Project Activities/Methods: Navajo County Library District and Northland Pioneer College sponsored two "literacy kick off" events in the Spring, 2004, one in Winslow and one in Show Low. Several dozen school, library and agency officials in Navajo County received letters of invitation, and press releases were published in the local newspapers. Each kick-off had an attendance of about 12. Follow-up articles about the kick-offs were published in local papers emphasizing information about illiteracy and the avenues to get help. Following the "kick-offs", 18 tutor training workshops were scheduled throughout the county. The two largest workshops trained 11 and 18 students in 2-day sessions. The smaller workshops trained students individually, 1 or 2 at a time. The Library District began intensively to select and acquire the literacy and ESL books and Arizona State Program Report Summary for Fiscal Year 2003 Page 9 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 multimedia materials for the rotating collections. This was a significant challenge because not many publishers have these materials. The county librarian attended PLA in February with the main goal of finding distributors of literacy materials and indeed, had some success by the end of March enough material had been purchased and processed (around two-fifths of the total) so that they could be divided among the twelve libraries and sent out. However, only half the money was spent. The next four months were needed to acquire the rest and get them processed. Quite a variety of materials has become available – new readers, grammar texts, high-interest/low vocabulary materials, dictionaries, slang and idiom handbooks, bilingual texts, the complete 12-volume set of Inglés sin Fronteras, book/cassette kits, adult nonfiction books that are 60% pictures at a 6th-grade reading level, juvenile nonfiction materials with subject matter of interest to adults, life skills materials on careers, health, psychological issues, etc., as well as materials on acquiring citizenship. Project Outputs: In the grant application, I stated that 2400 books/materials would be purchased so each library could have 200 items each. Rather comically, when I ran a report of the items cataloged and in the Rotating ABE class, the total was 2401! At least 200 more items remain to be processed. As far as the tutoring aspect, altogether, 48 individuals representing 18 local communities completed the various trainings. Project Outcomes: Literacy students were pre- and post-tested using the TABE (Test of Adult Basic Education) and BEST (an ESL assessment). 42 literacy and ESL students were served during the time of the grant. Pre and posttests were collected for 34 students. Scores were tracked in the Arizona State Department of Education data base system for adult education. 15 students made "level" gains, meaning they progressed from one ESL level or ABE level to the next. These nationally standardized levels are approximately 2-grade levels each. 10 more students made an "improvement", meaning they scored higher on the standardized post test than on the pre test. Overall, the literacy grant helped Northland Pioneer College improve its results with literacy and ESOL students by 10-20% over the previous year’s project. Other Results: LSTA funding was extremely significant because it allowed Navajo County’s local libraries to acquire low level, high interest reading collections for adult new readers, thereby giving them tools to improve their literacy levels. While Northland Pioneer College has the capability to train tutors and new readers, the college library does not have a new readers collection. There are a few selections in each literacy classroom, but not enough to sustain on-going reading or to meet a wide variety of interests. It is most appropriate that through this grant, local library branches now have such materials. The Library District would not have had the budget to undertake this project without grant funding. The materials acquired will remain relevant for at least several years to come. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10506 Project Title: Project Number: Arizona State Program Report Summary for Fiscal Year 2003 Page 10 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Advisory Council Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $7,477 $ In Kind Contributions: Total Cost: $ $7,477 Number of Persons Served: 52 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: Information Access and Services, Library Development, Staff Development Education and Training Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: LSTA funds the activity of the State Library’s Advisory Council. This Council advises the State Librarian on strategic direction for the State Library, Archives and Public Records. Project Activities/Methods: The Advisory Council meets no more often than quarterly and only when there are major issues facing the State Library and/or Arizona libraries. Project Outputs: Legislators and Arizona librarians both report that the State Library has improved its services and thereby its public satisfaction. Project Outcomes: Other Results: Anecdotal Info: Arizona State Program Report Summary for Fiscal Year 2003 Page 11 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Exemplary Reason: Project Code: 2003-AZ-10557 Project Title: Project Number: Afterschool Program 213-3-2-(13) Library Name: Project Director: Prescott Public Library Constance Keremes Phone Number: Email: 982-777-1500 Library Building: LSTA Funds Expended: Cash Match: $9,873 $ In Kind Contributions: Total Cost: $ $9,873 Number of Persons Served: 800 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Strengthen communities Primary Users: Secondary Users: Children Primary Services: Secondary Services: Education-Related Services for Children and Teens After school programs Start Date: End Date: 10/17/2003 8/30/2004 Statewide? cdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: This project allowed the Youth Services Department to provide free thrice-weekly programs of great variety and appeal to afterschool youngsters in a safe and welcoming environment. Project Activities/Methods: On Mondays, youngsters engaged in boxed games of strategy. On Wednesdays, youngsters exercised their creative skills with arts and crafts. On Thursdays, youngsters were treated to Super Surprise Day, which featured movies, storytelling, origami, sign language instruction, science fair and hip hop dance classes. Project Outputs: Each month, more than one hundred children participated in the program, which ran from Oct. 2003 through May 2004. I prepared written surveys for Arizona State Program Report Summary for Fiscal Year 2003 Page 12 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 distribution to schools, parents, and afterschool youth both before and after the start of the program. While the written surveys proved helpful, I found that interviews with individuals from the above three groups yielded much more detailed and illuminating information about how to better tailor our afterschool activities. We had an overwhelmingly positive response to the 2003 afterschool program. Educators welcomed the educational programs we offered that honed acuity in thinking skills and a deeper appreciation of literature. Working parents repeatedly thanked us for providing their youngsters with a safe and stimulating environment during the afterschool hours. Youngsters expressed great enthusiams for our three afterschool days, often dashing in from outside to find out what special activity awaited them. They especially liked the variety and the many different people with whom they got to interact throughout the year. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10533 Project Title: Project Number: Ajo Cultural and Historical Inventory 231-2-1-(04) Library Name: Project Director: Pima County Public Library Virginia Beauchel Phone Number: Email: 520-791-4391 Library Building: LSTA Funds Expended: Cash Match: $15,000 $ In Kind Contributions: Total Cost: $15,000 $30,000 Number of Persons Served: 500 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Sustain our cultural heritage Primary Users: Secondary Users: Adults, Statewide public Primary Services: Secondary Services: Cultural Heritage Programs, Digitization and Digital Library Projects, Information Access and Arizona State Program Report Summary for Fiscal Year 2003 Page 13 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Services Start Date: End Date: 10/1/2003 6/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: Ajo is a rural community in western Pima County 120 miles from the nearest major metropolitan area. The citizens of Ajo have been interested in pursing connections with the historical and cultural organizations in Ajo. Agnes Griffen, retired Tucson Pima Public Library director, had hoped to make Ajo part of the 2000 Promoting Libraries, Archives, and Museums in Pima County grant; however, the scope of that project did not include Ajo. Community interest continues to be expressed for the need to discover what kinds of materials, span dates, collections sizes, accessibility, and programs exist in the regional organizations. The primary goal of the Ajo-Western Pima County Cultural and Historical Inventory Project is to lay a foundation to build relationships that will be needed to make this an ongoing community project. Project Activities/Methods: A dedicated group of community organization leaders worked in conjunction with the Salazar-Ajo Public Library to determine the needs and goals of the project. Each organization shared the vision to promote the diverse cultural resources in the community, and to work together to maintain an updated, unified listing of those materials that would be of interest to researchers, visitors, and local patrons. Data was collected via a survey instrument as well as site visits to each of the participating organizations in the community. In addition, on Friday, January 23, 2004, Richard Pearce-Moses from the Arizona State Library visited the Salazar-Ajo Branch library to discuss with each of the organizations the State Library Cultural Inventory Project. Project Outputs: The completed objectives for the Ajo-Western Pima County Cultural and Historical Inventory Project were: • The identification of agencies and organizations located in the Ajo, AZ and the western Pima County region with collections relevant to the Cultural and Historical Inventory Project including span dates, types of materials, approximate size of collections and accessibility. Participating organizations were as follow: Ajo Copper News, Ajo Historical Society, Arizona Archaeological Society – Ajo Chapter, Cabeza Prieta National Wildlife Refuge, Cabeza Prieta Natural History Society, Douglass Funeral Home, Historic Ajo Preservation Society, International Sonoran Desert Alliance, Organ Pipe Cactus National Monument, and the Salazar-Ajo Branch Library (Tucson-Pima Public Library). • The inventory provided a unified list in booklet form of where to access information and view artifacts of the Ajo-western Pima County region including Why and Lukeville. • The initial list was added to the Salazar-Ajo Library web site with links to the participating agencies and organizations. Each participating organization made available the Ajo-Western Pima County Cultural and Historical Inventory Project in printed and electronic form. • The project will continue with additions to the list and web sites. The long-range goal will be to completely digitize the information in a collaborative website and pertinent information be included in the Arizona State Cultural Inventory Project Project Outcomes: Arizona State Program Report Summary for Fiscal Year 2003 Page 14 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Other Results: Funding from the Tucson Pima Public Library System and the Library Services and Technology Act (LSTA) enabled us to successfully conduct the information gathering and planning phase of this project and establish achievable objectives. Further more, with funds from LSTA, a high-quality booklet and brochures were printed and given to local organizations for distribution to the public. In addition, funds from LSTA enabled the Salazar-Ajo Branch Library to expand its Arizona History Collection by enabling the library to collect and copy data and photographs from local historians and patrons as well as purchase archival materials to safely store the documents. The Ajo-Western Pima County Cultural and Historical Inventory was important to the community because it highlighted the wealth of information and data maintained by the many dedicated groups in this small, rural community. We hope through our efforts, we will be able to serve as a guide for other small communities for how to highlight the significance of their data and history and make it more accessible to the public. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10504 Project Title: Project Number: Arizona Book Festival Library Name: Project Director: Arizona State Library, Archives and Public Records Ken Evans Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $15,000 $ In Kind Contributions: Total Cost: $45,000 $60,000 Number of Persons Served: 12,000 LSTA Purpose: State Goal: Services for lifelong learning Goal 1. Public Satisfaction IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen communities Strengthen families and children Primary Users: Secondary Users: Adults, Children, Statewide public Primary Services: Secondary Services: Intergenerational Programs, Literacy Programs, Outreach Services Start Date: End Date: Arizona State Program Report Summary for Fiscal Year 2003 Page 15 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 6/1/2003 5/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: This free, family event celebrated books and reading by featuring local and nationally recognized writers who appear on stage; thousands of new and used books for sale; hundreds of exhibitors including local writers and illustrators who showcase their latest work; book appraisals; interactive discussions; multicultural programs; author signings; cook book demonstrations; an entire area devoted to children – including costumed characters walking around, children’s authors and plays; and much more. The Arizona Book Festival was the kick-off event for OneBookAZ, a statewide effort that brings readers together by focusing on one book during the month of April. Project Activities/Methods: The Arizona Book Festival was present by the Arizona Humanities Council, the Arizona State Library, and the Maricopa County Library District. Each sponsor was represented on an executive committee that made decisions brought forth by the full Book Festival committee. The full committee was comprised of individuals from the executive committee, plus additional representatives from each sponsor and individuals from various organizations that wished to participate. Members of the full committee also served on sub-committees that deal with a specific aspect of the festival – i.e., talent, publicity, stage contracts. Each committee met monthly beginning the month following the end of the last festival – it is a year-long process, with a timeline followed. Each sponsor agency had specific duties it was responsible for – the State Library, being the host site, on state property, was responsible for handling all of the details of security, safety, maintenance, risk management, parking, event notice to state employees and media sources. A workshop was conducted for new exhibitors, and an orientation was conducted for volunteers. Project Outputs: This was the second Arizona Book Festival held at the Carnegie Center. Attendance was 12,000 which exceeded expectation considering the weather. The setting was very good for attendees as there was ample free parking in short walking distance to the festival. The fenced grounds increased security for the exhibitors and attendees. The gate access on all sides of the property, was very useful for the exhibitors to unload and later load their materials from their vehicles on the streets. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10508 Project Title: Project Number: Arizona Convocation Library Name: Project Director: Arizona State Program Report Summary for Fiscal Year 2003 Page 16 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Arizona State Library, Archives and Public Records Ken Evans Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $13,365 $ In Kind Contributions: Total Cost: $25,000 $38,365 Number of Persons Served: 80 LSTA Purpose: State Goal: Services for lifelong learning Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide tools for the future Provide access to information, resources and ideas Primary Users: Secondary Users: Adults, Library staff and volunteers, Public library trustees Primary Services: Secondary Services: Information Access and Services, Institutional Library Services, Library Development Start Date: End Date: 10/30/2003 8/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? bcdefg OBE-Related? cdefg Project Purpose: The Arizona Convocation is intended to build collaboration between libraries, archives, records custodians, and museums to support the preservation of Arizona’s cultural heritage and to promote resource sharing. The Convocation was held in Pinetop, Arizona with an attendance of approximately 85 participants. The Convocation is a combination of networking opportunities and workshops. This year’s theme was “Storytelling: Sharing your voice, sharing your vision, building your story.” Our intention was to inspire attendees to think about telling their professional, organizational or community’s story to supporters and to governing bodies. In a time when resources are difficult to obtain, the ability to clearly communicate one’s message is pivotal. The program was designed for directors, staff, volunteers, board members or anyone who speaks for or about an organization. Project Activities/Methods: The Convocation opened on Sunday night with dinner and a Keynote Speaker. Don Doyle, a nationally recognized storyteller and a Professor Emeritus of theatre and storytelling at Arizona State University served as the Keynote for 2004. Monday began with a general session followed by an opportunity to Arizona State Program Report Summary for Fiscal Year 2003 Page 17 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 break into smaller discussion groups. During the lunch program the highlight was Native American storytelling. Cedric Hendricks shared a powerful PowerPoint presentation as a representation of a media format and Susan Secakuku read from her newly published children’s book, Meet Mindy: A Native Girl of the Southwest. The Monday afternoon session started with a general session facilitated by Tim Delaney, founder of The Center for Leadership, Ethics and Public Service. Mr. Delaney provided a foundation for strengthening cultural institutions’ collective voice by describing how libraries, museums and other cultural keepers contribute to Arizona’s powerful nonprofit economic engine. Lastly, the afternoon session broke attendees into 3 smaller groups. Each group was led by a facilitator who encouraged individual contributions to a discussion of strategic planning for the future of libraries, archives & museums. Project Outputs: 80 attendees participated in a vision building session entitled Vibrant Libraries, Museums and Archives of the Future: Which Path Do We Chose? Attendees were divided into 3 groups to answer the question: “How do libraries, archives and museums thrive in the 21st century?” Comments from the groups were gathered by the facilitator. Project Outcomes: Other Results: The Convocation allows cultural professionals from around the state an opportunity to gather, network and share best practices information. In addition to the continuing education component, for many attendees this annual event is the only opportunity to talk with colleagues located in different parts of the state to share successes, discuss common problem areas and discover workable solutions that may already be in place in other communities. The Convocations would not be possible without the support of LSTA funding. The State Librarian has made the accessibility of this program for everyone a major component; therefore, attendees are not required to pay to attend the Convocation. The only cost to an attendee is lodging, and room rates are negotiated to ensure lodging is affordable. Anecdotal Info: Exemplary Reason: This is a model project, aimed at creating an indepth dialogue between the library, museum, archive and public records communities. This two-day, retreat-like meeting, creates opportunities for networking, partnership and resource sharing. Nationally recognized speakers provide inspiration as well as new perspectives on topics of common interest. Project Code: 2003-AZ-10528 Project Title: Project Number: Arizona Reading Program Library Name: Project Director: Arizona State Library, Archives and Public Records Holly Henley Phone Number: Email: 602-542-4035 Library Building: Arizona State Program Report Summary for Fiscal Year 2003 Page 18 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 LSTA Funds Expended: Cash Match: $41,056 $ In Kind Contributions: Total Cost: $88,903 $129,959 Number of Persons Served: 42,470 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Children, Pre-school children, Statewide public Primary Services: Secondary Services: Education-Related Services for Children and Teens, Literacy Programs Summer reading programs Start Date: End Date: 10/1/2003 8/31/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The Arizona Reading Program supports library patronage and literacy development by providing resources that help public and tribal librarians plan, promote, and implement reading programs for children and teens during out-of- school times. Each participating library then adapts the resources and individualizes the program based on the needs and assets of its own community. Project Activities/Methods: Three full-day regional workshops were conducted for library staff members to share best practices in preparation for conducting reading programs in their libraries. Ninety-four staff members attended. Libraries that chose to participate in the statewide reading program received manuals with ideas for programming and bibliographies of materials for children and adults, along with resources such as reading logs for readers to track their progress. The State Library’s web site and online newsletter promoted the program to library staff members. Libraries then used a variety of methods to promote the program, the most effective of which were going to schools to talk directly with students and working with teachers and teacher-librarians to encourage participation. Project Outputs: 1. Money contributed by libraries - $45,431.47 2. Money contributed by other partners - $43,471.36 3. Volunteer hours contributed - 7093.75 4. Youth participants - 41252 5. Adult participants - 1218 6. Workshops provided to library staff by Arizona State Library – 3 7. Library staff members attending Arizona State Program Report Summary for Fiscal Year 2003 Page 19 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 workshops - 94 8. Number of libraries that used the reading program manual provided by the Arizona State Library - 95 Project Outcomes: Other Results: The Arizona Reading Program is designed to keep children reading during out-of- school times and thus to retain or improve their reading skills and to develop their use of the library as a foundation for a lifetime of learning. LSTA funding makes the training and materials essential to facilitating the program available to all libraries in the state so that children and teens in small, rural areas can benefit equally with those in large, urban populations or the more affluent suburbs. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10536 Project Title: Project Number: Avondale Cultural Awareness 231-3-1-(01) Library Name: Project Director: Avondale Old Town Library Carla Patton Phone Number: Email: 623-932-9415 LIBRARY@avondale.org Library Building: LSTA Funds Expended: Cash Match: $7,000 $ In Kind Contributions: Total Cost: $6,700 $13,700 Number of Persons Served: 2,000 LSTA Purpose: State Goal: Services for lifelong learning Goal 4. Cultural Diversity IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Adults, Children, Non/limited English speaking persons Primary Services: Secondary Services: Cultural Heritage Programs Local history Start Date: End Date: 10/17/2003 6/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Arizona State Program Report Summary for Fiscal Year 2003 Page 20 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Project Purpose: The Avondale Public Library put together a series of Cultural Awareness programs for the citizens of Avondale and surrounding communities. These programs were designed for children, young adults, adults and senior citizens. The Avondale Public Library partnered with the Bead Museum of Glendale, Northwest Black History Committee, and the Heard Museum. We created and distributed full color, four fold informational brochures with the program description, date and time at library events and to our patrons. The library was also able to purchased materials that encouraged the understanding of other cultures in our community: Encyclopedias - Native North America (4 Vol.) - Black America (5 Vol.) - African American at War (2 Vol.) - Conspiracy Theories in American History (2 Vol.) - Barbarian Europe - Jesus in History, Thought, and Culture (2 Vol.) - Religion and American Cultures (3 Vol.) - Women and the Law: Leaders, Cases, and Documents - Countries and their Cultures (4 Vol.) - American Immigrant Cultures (2 Vol) - Encyclopedias of Uruguay, Chile, El Salvador, Honduras and Peru (Spanish version) Books - Indigenous Women’s Health Book Within the Sacred Circle Videos - Amazing Destinations Series (3 Vol.) - Treasures of South America - China: An Open Door - Castles, Cathedrals and Roman Ruins (DVD) - Full Circle with Michael Palin Collection - Geographical Odysseys Series (5 Vol.) - Colin Powell: A Soldier’s Campaign - Martin Luther King, Jr.: The Man and the Dream - Alamo (the collection) - Great Native Americans Nations Series (6 Vol.) - Cesar Chavez (in English and Spanish) - History of Britain series (3 Vol.) - Understanding World Religions (6 Vol.) - We Must Never Forget: The Story of the Holocaust - Roots Video Collection (6 Vol.) - Multicultural People in America (15 Vol.) Project Activities/Methods: The Avondale Public Library provided seven cultural awareness programs for the citizens of Avondale and surrounding communities: 1. Reading and discussion of Tell all the Children our Story: Memories and Mementos of being Black in America on February 18, 2004 – Reading by Nicki Nichols-Cutright, Member of the Northwest Black History Committee 2. Literacy Review: “I Refused to Leave the Hood” by Cloves Campbell Sr. on February 25- Speaker: Cloves Campbell Sr. 3. “Native American Stories” on April 13, 2004 – Speaker: Pat Ziegler, Heard Museum 4. “Zuni Fetish Necklace Workshop” on April 14, 2004 – Instructor: Christy Puetz, the Bead Museum in Glendale 5. “Dia De los Ninos Celebration” (Day of the Child) on April 28, 2004 – Storyteller: Martin Rivera, Sr. 6. “Dance Around the World” (paid by the Avondale Public Library) on May 12, 2004 – Perfomed by: Opendance 7. Come and Enjoy Folktales from a Distant Land! and find out what is Origami? on May 11, 12, & 13, 2004 – Speaker and Instructor: Daphne Purchase, Youth Services Librarian The Avondale Public Library promoted these programs to the citizens of Avondale and surrounding communities in the following venues: a. Distributed 2,500 Cultural Awareness Informational brochures b. City of Avondale Page which appears monthly in the West Valley View c. City of Avondale Community/Recreation Services Program Guide d. Ads in the West Valley View Newspaper e. City of Avondale Public Library Web page at www.avondale.org/3042.html f. Flyers and posters g. News Releases Project Outputs: 1. Over 500 patrons (children, adults, seniors and Spanish Speaking patrons) attended the Cultural Awareness programs at the Avondale Public Library. 2. 2,500 Cultural Awareness Informational brochures were distributed. (These brochures provided a description of the program, date and time, speaker’s name and location) 3. 102 new titles available for the public on different Arizona State Program Report Summary for Fiscal Year 2003 Page 21 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 cultures. (The library’s educational video collection has increased by 5%) Project Outcomes: In the 2003 Avondale Public Library Strategic Plan, Cultural Awareness was the number one priority for our existing facility to provide to the citizens of Avondale. With the Cultural Awareness Program grant, we were able to provide programs and materials on different cultures. The Avondale Public Library gathered information by: - Asking program attendees to fill out a survey - Having staff totaled attendance at the Cultural Awareness Programs - Using Follett statistics of material counts, usage and patron increase Our outcomes were: - 23% increase of new cards issued - 5% increase in our educational video collection - 7% increase in the library’s monthly circulation - 98% were satisfied with the programs provided Other Results: LSTA funding enabled the Avondale Public Library the opportunity to provide seven cultural awareness programs and purchase 102 new materials for the citizens of Avondale and surrounding communities. The cultural awareness programs and materials helped the community in understanding their own culture and the cultures of others. Without the LSTA funding, it would have been impossible to provide these programs to our community due to the overall city budget cuts. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10527 Project Title: Project Number: AZ Net Lending Library Name: Project Director: Arizona State Library, Archives and Public Records Mala Muralidharan Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $37,797 $ In Kind Contributions: Total Cost: $ $37,797 Number of Persons Served: 132,228 LSTA Purpose: State Goal: Services for lifelong learning Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Adults, Statewide public Arizona State Program Report Summary for Fiscal Year 2003 Page 22 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Primary Services: Secondary Services: Interlibrary Loan, Technology Infrastructure Start Date: End Date: 7/1/2003 6/1/2004 Statewide? bcdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: Arizona State Library, selected OCLC/AMIGOS Group Access Capability (GAC) to establish a statewide network. The purpose of this was to enable the libraries to know what was available in the network of public, academic and special libraries and to facilitate Interlibrary Loans. This database was called AZNET. AZNET has grown steadily over the years; at present there are 84 members. LDD also coordinates and supports the statewide online Arizona Network (AZNET) to help connect 84 libraries to the national library network WORLDCAT, to facilitate inter-library loan of books and magazine articles Benefits 1. Users can remote access journal collections and the catalog and 24 hours a day, 7 days a week through FirstSearch 2. They will have access to WorldCat, the world’s largest, most complete, and most consulted library union catalog. 3. Libraries will be better able to cope with cuts to the acquisitions budget by being able to access and get on inter-library loan materials that would otherwise never have been able to supply their patrons. 4. Federal statistics shows that while Arizona has a low per capita book budget, it has coped well using interlibrary loans 5. The State Library encourages rural libraries to be a part of AZNET and assists in retro-conversion of existing catalogs 6. The State Library rewards net-lenders (those who lend more than they borrow) each year. Project Activities/Methods: 1. An ILL protocol Manual was created to help with the logistics and protocol for ILL. 2. Promotional e-mails, mailers and promotional materials from OCLC were sent to all the libraries in the system re FirstSearch ILL module. This was newly introduced in 2002 July 3. ILL Training (basic, intermediate, advanced and Admin module) was organized through Amigos. Over 10 face-to-face trainings and several on-line trainings, including some one-on-one trainings were held all over the state. 4. Monthly statistics were collected and tabulated to monitor usage. 5.Net lenders were sent checks @ $3 per net loan 6. State Library also pays for AZNET members for the first two years and for Batch loading and retroconversion. Project Outputs: 132,228 ( total borrows benefiting by this service) Total Books/ Media Borrowed 104,285 Total Photocopies recd 27,943 Total Net Lending 12,593 Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10554 Project Title: Project Number: Arizona State Program Report Summary for Fiscal Year 2003 Page 23 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Basic Literacy for Families 231-3-2-(01) Library Name: Project Director: Avondale Old Town Library Carla Patton Phone Number: Email: 623-932-9415 LIBRARY@avondale.org Library Building: LSTA Funds Expended: Cash Match: $20,880 $ In Kind Contributions: Total Cost: $10,861 $31,741 Number of Persons Served: 12,500 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Enhance a lifetime of learning opportunities Provide tools for the future Primary Users: Secondary Users: Adults, Children, Non/limited English speaking persons Primary Services: Secondary Services: Continuing Education for the Public, Literacy Programs, Software and Equipment Adult literacy, ESL programs Start Date: End Date: 10/17/2003 8/31/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: Avondale Public Library partnered with West Side Head Start to create ESL and literacy opportunities for our community, these opportunities included: 1. Spanish language story time and craft activities. 2. English language story time and craft activities for Head Start students. 3. Selection process which included the procurement of multimedia language instruction for Spanish speakers/readers: • Ingles sin Barrera’s for beginner through intermediate adults • Hello America for intermediate through advanced adults • Disney’s world of English for ages 1-14 • Video Teacher for beginner through intermediate adults • A total of 629 new Spanish language titles Avondale Public Library subscribed to the Rosetta Stone Language Learning Database. Avondale Public Library created and distributed a new bi-color, four fold, Spanish and English informational brochure. While these services benefited the community as a whole, our target audience is the 39% of our population who have limited English proficiencies. This group includes preschool aged children through the adults in our community seeking to increase literacy skills. Avondale Public Library expected the patronage of the library to Arizona State Program Report Summary for Fiscal Year 2003 Page 24 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 increase as well as increasing the quality of life for our patrons. Project Activities/Methods: The Basic Literacy for Families program provided: 1. 21 Cuentos in Español and craft activity sessions for preschool through third grade children 2. 62 story time and craft activity sessions in English for preschool through third grade children 3. 40 outreach story time and open house sessions in Spanish and English 4. Rosetta Stone Language Learning database 5. 15,000 new Spanish and English informational library brochure distributed to Avondale Schools 6. New multimedia language instruction materials 7. New Spanish language titles Avondale Public Library communicated to the community the benefits of the Basic Literacy for Families program in the following venues: 1. City of Avondale Page which appears monthly in the West Valley View Newspaper. 2. Announced on the City of Avondale Web page on line at www.avondale.org 3. Detailed information provided on the City of Avondale Public Library Web page on line at www.avondale.org/3042.html 4. City of Avondale Community Recreation Services – Program Guide 5. West Valley View Newspaper. 6. Bi-lingual in-house flyers, posters, bookmarks, calendars, brochures and announcements. 7. Bi-lingual community outreach flyers, posters, bookmarks, calendars, brochures and announcements. Project Outputs: The Basic Literacy for Families programs and materials were utilized in the following ways: 1. 232 attended Cuentos en Español and Craft sessions for preschool through third grade children. 2. 2761 attended the story time and craft sessions in English for preschool through third grade children 3. 1483 attended the outreach Open House, Literacy Nights, and Young Authors weeks in English 4. Rosetta Stone Language Learning database had 149 users and 872 activities completed by December 15, 2004 5. 15,000 new Spanish and English informational library brochures. 6. 76 new multi media language instruction materials for circulation. 7. 553 new Spanish language titles for circulation. Project Outcomes: The Basic Literacy for Families grant provided an introduction to technology for our community, as well as increased literacy skills, by increasing all participants’ usage of the library’s traditional and technological services to provide a foundation of literacy for all generations of the community. Our Outcomes were: 1. 23% increase in patrons 2. 31% increase in Spanish language materials 3. 10% increase in program attendance 4. 100% increase in Spanish language programming. Avondale Public Library gathered data in the following ways: 1. Staff totaled attendance at all story times. 2. Staff totaled attendance at all outreach events. 3. In-house statistical reporting of material counts, usage and patron counts. 4. Electronic user tracking provided by Rosetta Stone Language Learning database. 5. Survey of patrons’ usage of ESL opportunities Other Results: LSTA funding enabled Avondale Public Library to provide comprehensive learning opportunities to our community. Thirty-nine percent of our community has limited English proficiencies; as a result the library was in need of a greater role in our communities learning process. These opportunities increased language skills, learning skills, technology skills and patron confidence. The procurement of the Rosetta Stone Language Learning database hinged solely on the funds provided by LSTA. This database is vital to the integration of English into the lives of the Spanish speakers, and this Arizona State Program Report Summary for Fiscal Year 2003 Page 25 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 technology is at times a patrons’ initiation into the digital world. In conjunction with the technology and the Spanish language programs, the collection needed to grow to support the needs of the Spanish speaker/reader. The LSTA funds enabled Avondale Public Library to update the Spanish language collection, offer a bilingual brochure of library services, offer Spanish language programming for the first time and obtain a subscription to the Rosetta Stone Language Learning database. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10558 Project Title: Project Number: Bonding With Baby 231-3-2-(11) Library Name: Project Director: Phoenix Public Library Mimi Aronson Phone Number: Email: 602-262-4636 Library Building: LSTA Funds Expended: Cash Match: $25,000 $ In Kind Contributions: Total Cost: $1,178 $26,178 Number of Persons Served: 4,000 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen families and children Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Adults, Pre-school children Primary Services: Secondary Services: Literacy Programs Start Date: End Date: 10/17/2003 7/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? bcdefg OBE-Related? bcdefg Project Purpose: This grant placed the Bonding with Baby program into Phoenix Public Library Branch sites – Yucca, Mesquite, and Desert Sage during the grant period, ending in May, 2004. The programs were designed to enhance emergent literacy skills for pre-talkers from birth to two years old. A contractor, funded by the grant, planned the programs and trained staff in presenting the Arizona State Program Report Summary for Fiscal Year 2003 Page 26 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 programs to parents and caregivers with their infants. The contractor also prepared handouts, printed materials such as bookmarks and a brochure; recommended book titles; assisted in purchasing materials and supplies; and, worked with our partner Southwest Human Development to promote the programs and the concept by disseminating brochures. Board books, learning toys, equipment and cleaning/storage supplies used in the programs were purchased with grant funds. Additionally, parenting and educational DVDs for infants/toddlers for check-out were acquired with LSTA funds. Project Activities/Methods: Bonding with Baby programs were weekly 20 minute presentations by library staff followed by 20-30 minute “community time” for babies and toddlers ages birth to 23 months and their parent/caregiver. In the program, babies were introduced to simple rhymes, songs, fingerplays, books and large muscle activities with informational sound-bites given to parents/caregivers. The sound-bites provided new information or reinforced existing behavior in the area of language or child development, e.g. “Hug, hug! The more babies are cuddled and held, the more secure and independent they will be when they are older.” Program emphasis was on repetition for learning and anticipation and one-on-one interaction between baby and caregiver. The primary purpose of library staff was to model techniques and behaviors to help the parent/caregiver become the child’s first and best teacher. “Community time” allowed for parent(s)/caregiver(s) to meet and share and babies to use learning toys and books. A brochure, Parent Guide to Early Literacy and two bookmarks, “Boost Your Baby’s” and “Books and Babies” were developed and disseminated. These tell how to share books with baby, how to boost brain power and physical and emotional development, contain fingerplays and recommend board book titles. These were available at the programs, given to Southwest Human Development for outreach distribution and sent to other Phoenix Public Library sites. Promotion was through the Phoenix Public Library’s Calendar of Events, in print and online at the Library’ website. Posters/signs were displayed at each participating library and “recruiting” occurred by approaching parents with babies and pregnant mothers. Project Outputs: Just under 1,000 attendees (937) were counted at 47 programs within a four month period – 167 at Yucca, 211 at Desert Sage and 559 at Mesquite Branch Library. Brochures and two separate bookmarks were developed and printed, along with a ring boardbook for distribution to attach to strollers, etc., with tips for parents and fingerplays and rhymes to help them bond with baby. Approximately 24 separate board book titles in multiple copies were purchased for use in the programs and 23 DVD titles were purchased in multiple copies for circulation. Some DVD titles included “Child Development: First Two Years”; “Parents, the Child’s First Teacher” and “Baby Einstein”. “Help Your Child Get Ready to Read posters were purchased for display at each location from Multnomah County Library system. Carpet squares were acquired for the participants to sit on and a variety of learning toys such as building blocks, stackers, rhythm sticks, big books, songs and rhymes, color discovery boxes, and puppets were purchased from Lakeshore Learning to assist in infant motor and sensory development during the community time. Parachutes were used at the end of each session where parents and infants hold the parachute and raise and lower it reciting a rhyme. At the end, the children crawl or walk under the parachute while it is being held up. Project Outcomes: Survey questionnaires were used at the beginning, midpoint and end of the Arizona State Program Report Summary for Fiscal Year 2003 Page 27 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 program period. These were administered by staff orally to program participants who had attended at least one other session. These are the outcomes from the final survey: 1. 69% interact differently with their baby 2. 44% read more to their baby and 56% read the same 3. 81% read daily to their baby and 19% read several times a week 4. 94% said their baby communicates more – “more excited about books,” “talking better and talking more,” “learning words more quickly” 5. 69% visit the library more, 29% the same and 1% less because of moving 6. 69% visit the library once a week and 31% visit more 7. 69% are more comfortable coming to the library and 2 parents said their babies are more comfortable 8. 81% found information at the library about community services for the family 9. 100% were satisfied with the program It was evident that many desirable behaviors were already in practice between the caregivers and their babies/toddlers. The program introduced some new behaviors and others were reinforced. Midway through the program, 45% reported their baby was "now showing more interest in books." Bonding with Baby appears to have resulted in increased frequency of visits to the library. The program did contribute to an increased awareness of community resources and services available for families and also led to an increase in visits to the library. Other Results: With Arizona’s high school dropout rate and almost half of fourth graders reading below basic levels according to the Annie E. Casey Foundation, it behooves all educators and librarians to do what they can to reverse these statistics. Research tells us that 90% of brain development occurs between birth and age three and also that children not reading at grade level in third grade never catch up. This all points to the importance of reaching the youngest children and their parent/caregiver. LSTA funding provided such an emergent literacy program - Bonding with Baby at Yucca, Desert Sage and Mesquite libraries. Anecdotal Info: A grandmother caregiver commented that she did not realize she was turning her grandchild into an “infant seat potato” but once she sang and danced and talked with her little one and used our hints for playtime, the baby became much more mobile. – Yucca Baby learned a new word – buh-buh for bubbles from Bonding with Baby program. – Yucca A mother reported her son crawls on her lap more frequently since attending Bonding with Baby and wants her to read a book more often and sing more. – Yucca A mother at Desert Sage was very grateful for the weekly handouts of the songs and rhymes. She said she knew many of them at one time but had forgotten. She said she was rhyming more now with her baby. - Desert Sage A mother and her 20 month old son attended the Bonding with Baby program at Mesquite regularly. The first month, the little boy was very shy, almost withdrawn. Although he observed everything, he participated in nothing and his face showed little to no reaction to anything during both the program and the community time. As time progressed, he began to make some of the hand motions to the songs, smile at the presenters and play with some toys during the community time. By the end of the 4th month, he was talking with library staff, interacting playfully with some of the other toddlers, eagerly choosing books to check out and helping pick up toys during “clean-up.” His mother said that socialization was one of the primary reasons she attended Bonding, because he was so shy. – Mesquite Exemplary Reason: Phoenix Public Library has previously provided Story times for 3-4 year olds, 5 Arizona State Program Report Summary for Fiscal Year 2003 Page 28 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 year olds and even 2 year olds. The Bonding with Baby Program, however, has been an innovative approach for library staff serving a new population with emphasis on the interaction of parent/caregiver with their young infant in stimulating brain development for emergent literacy. We have learned the importance of reading to an infant from research and that if a child is not reading at the appropriate level by grade three, they rarely catch up and their chance of dropping out of school is great. We have also learned that the greatest impact is on the teen parent, which will also be our new focus. As a result of the importance and success of the Bonding with Baby programs, they are being instituted at all Phoenix Public library sites during 2004/2005. Project Code: 2003-AZ-10576 Project Title: Project Number: Books for Rural Libraries 231-3-2-(21) Library Name: Project Director: City of Mesa Library Maria Hernandez Phone Number: Email: 480-644-2702 Library Building: LSTA Funds Expended: Cash Match: $2,000 $ In Kind Contributions: Total Cost: $2,283 $4,283 Number of Persons Served: 2,283 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Primary Users: Secondary Users: Adults, Children, Institutionalized persons Primary Services: Secondary Services: Information Access and Services Collection development Start Date: End Date: 12/23/2003 7/31/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The Books for Rural Libraries project makes books withdrawn from the collection of the City of Mesa Library available to smaller libraries throughout Arizona State Program Report Summary for Fiscal Year 2003 Page 29 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 the state, and recently, internationally as well. Project Activities/Methods: Applications for books are made directly to the volunteer coordinator, and then books are selected and packaged by library volunteers. Books were donated to the following libraries: Tokushima Prefectural International Exchange Association, Tokushima Bunri University, Tokushima, Japan; Quartzsite Public Library; MacArthur Elementary School;Maricopa County Juvenile Detention Center; Apache Junction Public Library; Library and Studio Fioretta Mazzei, Florence, Italy; and Academy with Community Parnters, Inc. Project Outputs: Books from this project have been incorporated into existing libraries and used to provide supplemental reading material in classrooms for elementary school children in underserved areas. The audience figure is based on the number of books distributed. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10575 Project Title: Project Number: Books to Rural Libraries 231-3-2-(20) Library Name: Project Director: Pima County Public Library Mary Billings Phone Number: Email: 520-791-4391 1 Library Building: LSTA Funds Expended: Cash Match: $2,000 $ In Kind Contributions: Total Cost: $ $2,000 Number of Persons Served: 4,000 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 7. Strategic Partnerships IMLS Primary Performance Category: IMLS Secondary Performance Category: Strengthen communities Provide access to information, resources and ideas Primary Users: Secondary Users: Adults, Children, Rural populations Primary Services: Secondary Services: Information Access and Services Arizona State Program Report Summary for Fiscal Year 2003 Page 30 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Start Date: End Date: 10/17/2003 8/31/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The purpose of this small project was to augment book collections at small, rural libraries by giving them access to library friends’ sale materials from larger libraries. Project Activities/Methods: The library publicized book sales to rural libraries, and worked with the rural librarians to select books. Project Outputs: The project results had not been reported at the time of this report. The number of persons served is based on the number of materials the library expected to distribute. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10514 Project Title: Project Number: Braille and Talking Books Library Name: Project Director: Arizona State Library, Archives and Public Records Linda Montgomery Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $200,474 $ In Kind Contributions: Total Cost: $ $200,474 Number of Persons Served: 11,000 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 3. Information Technology IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Arizona State Program Report Summary for Fiscal Year 2003 Page 31 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Adults, Children, People with special needs Blind and visually-impaired persons Primary Services: Secondary Services: Information Access and Services, Software and Equipment, Technology Infrastructure Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? cdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The purpose of the project was to replace the very outdated library automation system that was no longer going to be supported by the current vendor. Both software and hardware needed to be brought up to today’s standards. The Braille and Talking Book Library Division (BTBL) provides public library services to all Arizona residents who are not able to read conventional printed materials because of a permanent or temporary visual or physical disability. It is the library’s goal to provide recorded and Braille books and magazines to all certified individuals and institutions eligible for service. The library’s automated circulation control system was over 20 years old. The current vendor who purchased the software from the original vendor indicated that they would be unable to provide necessary upgrades to the system as talking books moves to a digital medium. Seeing that support would not be provided in the future, the library needed to find replacement software to manage the inventory of 350,000 audio and Braille books, almost 12,000 talking book machines, patron files for about 11,000 individuals and institutions, and the circulation statistics. Project Activities/Methods: In FY2004 the library served approximately 11,000 visually or physically disabled readers, and circulated 449,468 items. Most patrons rely on their Reader Advisor (Librarian) to locate materials to fit their reading needs and to have the materials issued or reserved for circulation. The automated system makes it possible for the division’s four librarians to handle the large number of daily requests. Circulation averages 2,000 items daily. The automated circulation control system is crucial to maintaining accuracy in the services provided and an acceptable response time to patron requests for service. An RFP was sent out. Demonstrations of talking book library automation systems were provided by vendors and evaluated by library and I.T. staff. Proposals submitted were reviewed by a committee. The new system selected was from Keystone Systems, Inc. It provides improved searching capabilities and allows librarians to provide service that more closely meets the individual needs of each patron. New software, servers and desktop computers were purchased. The new Windows based system replaced a very outdated VMS system that ran on a VAX. Project Outputs: The new system allows librarians to specify many more individual preferences in each patron file. This helps them ensure each patron receives the types of books they want. In addition to subjects they can now add preferences for any author, narrator or books in series. Rather than the patron calling each time they want the next book in a series the system will automatically send each book in the series in order. As one is returned the next one goes out. The new Arizona State Program Report Summary for Fiscal Year 2003 Page 32 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 book search function has more advanced Boolean type searching capabilities. The new online catalog provides patrons with better searching capabilities and will even allow them to place books on their own request list to be sent out when available. Patrons who like having the independence to search for books themselves will be able to do that. This will allow librarians more time to help those who are not able to search the automated catalog themselves. The result is improved service for all talking book readers. In the last two years there’s been a 40% increase in the number of patrons using the online catalog. The new system allows staff to construct queries and create a variety of statistical reports. The staff can also create lists of patrons based on chosen criteria in order to do targeted mailings. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10538 Project Title: Project Number: Celebrating the Culture of Arizona 231-3-1-(02) Library Name: Project Director: Gila County Library District Jacque Griffin Phone Number: Email: 928-425-3231 Library Building: LSTA Funds Expended: Cash Match: $26,500 $ In Kind Contributions: Total Cost: $26,620 $53,120 Number of Persons Served: 1,112 LSTA Purpose: State Goal: Services to persons having difficulty using libraries Goal 4. Cultural Diversity IMLS Primary Performance Category: IMLS Secondary Performance Category: Sustain our cultural heritage Provide access to information, resources and ideas Primary Users: Secondary Users: Library staff and volunteers, Non/limited English speaking persons, Rural populations Primary Services: Secondary Services: Cultural Heritage Programs, Staff Development Education and Training Local history Start Date: End Date: Arizona State Program Report Summary for Fiscal Year 2003 Page 33 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 10/17/2003 9/30/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: Arizona has a rich and varied cultural history, and libraries are a natural outlet for embracing and learning about cultural diversity. This grant opened up new ideas and areas of interest for both the residents of our communities and the library staff and volunteers. The purpose of this grant was to provide opportunities for patrons and staff to become more acquainted with Arizona’s rich cultural history, make more materials available to our patrons that highlights Arizona’s many cultures, and provide opportunities for the staff at the eight affiliate libraries to become more aware of and sensitive to the cultural backgrounds of many of our patrons. Project Activities/Methods: We sponsored a total of five activities throughout Gila County in connection with this grant. 1. In Payson we assisted the Payson Library with their first Cinco de Mayo Event. The Library Friends of Payson and the library staff held a day long celebration. They had arts and crafts for kids and adults, music, and presentations on the history of Cinco de Mayo, and Mexican folklore and history. The Library Friends of Payson sponsored a food tasting event, as well as a cooking event. This grant assisted the Library with the purchase of arts and craft supplies and materials for the library collection. The library added to their bilingual children’s collection as well as added to their Spanish collection. The Payson Library utilized all local talent in their presentations, crafts, music and activities. 2. We have held/scheduled a series of three classes for library staff to learn the basics of conversational Spanish for library use. The first one was held in Payson, the final two in the Globe-Miami area. 3. Our final event was a Story Telling Event at the Beshba-Gowah Museum and Cultural Center in Globe. This was a community wide event for the Globe-Miami area. Because we were unable to schedule events at each library as we had originally planned, we decided that we would supply materials to each library that promoted cultural diversity as well as highlighted the history and cultures of Arizona. Every library received a set of posters on cultural sensitivity issues. Each library also received movies and books that highlight Arizona’s many cultures and their history. Project Outputs: We had over 200 community participants at the Cinco de Mayo event in Payson. There were 26 staff, Library Friends and other volunteers who worked to make this event a success. We have had a total of 19 library staff participants attend the first two “Bee Bilingual” workshops, and 11 more have signed up to attend the final class. We provided workbooks and materials for all eight libraries for continuing the Spanish Language for Librarians educational opportunity. We had 65-80 community participants at the Story Telling event. All eight libraries have received posters, books and materials promoting Arizona’s rich cultural history and diversity. We purchased 192 bilingual books for the libraries as well as 522 books and 62 videos celebrating Arizona’s many cultures. We also purchased poster sets for each library that promote Cultural Diversity and sensitivity. We were able to purchase English/Apache Dictionaries for all of the libraries. Project Outcomes: Other Results: Arizona State Program Report Summary for Fiscal Year 2003 Page 34 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 This grant has been very beneficial to all of our libraries. Every library had collection needs that were met with this grant. The San Carlos Library was sorely lacking in materials relating to their own and other Native American cultures. Their patrons have been asking for this kind of material, but they have not had the funds to satisfy those requests. Every library greatly appreciated the opportunity to begin learning Spanish, so that they can better serve their growing populations of Spanish speakers. The patrons and participants were very excited about the Cinco de Mayo event in Payson. The staff expects this to become an annual event. It was an event that they had considered holding in the past and this grant enabled them to actually conduct the event. Their local Friends group has indicated that they will sustain this event. These materials, events and learning opportunities would not have been possible without the considerable help from this LSTA grant. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10510 Project Title: Project Number: Collective Partnerships with Native Americans Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $28,387 $ In Kind Contributions: Total Cost: $ $28,387 Number of Persons Served: 25 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 3. Information Technology IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Strengthen communities Primary Users: Secondary Users: Adults, Children, Rural populations Primary Services: Secondary Services: Information Access and Services, Library Development, Staff Development Education and Training Start Date: End Date: Arizona State Program Report Summary for Fiscal Year 2003 Page 35 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: LSTA funding leveraged $70,800 in Gates funding and another approximately $38,000 in local library funding to increase the number of public access computers in the State’s poorest areas. Project Activities/Methods: Grants were made with Gates funds to 16 individual libraries for from one to six new computers, as prescribed by Gates estimation of the poorest libraries. fTraining sessions, workshops, and mentoring opportunities, some of which was funded through LSTA, augmented the additional computers. Project Outputs: Fifty-nine public access computers were added to 16 libraries in Arizona’s poorest areas. Tribal librarians received extensive technology training. Project Outcomes: Other Results: As is often the case, LSTA funding leveraged local and other funding by four times. Libraries can never have too many computers -- there are always more people waiting to use the public access computers to do research and communicate with family and friends. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10532 Project Title: Project Number: Community Connections 231-2-1-(05) Library Name: Project Director: Yuma Public Library District Cecilia Young Phone Number: Email: 928-782-1871 librarian@yumalibrary.org Library Building: LSTA Funds Expended: Cash Match: $28,350 $ In Kind Contributions: Total Cost: $27,763 $56,113 Number of Persons Served: LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, Strengthen communities Arizona State Program Report Summary for Fiscal Year 2003 Page 36 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 resources and ideas Primary Users: Secondary Users: Adults, Library staff and volunteers, Rural populations Primary Services: Secondary Services: Information Access and Services, Outreach Services, Training for the Public Community information services, Database training, Information literacy Start Date: End Date: 10/17/2003 8/2/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The intent of the project was to develop, implement, and publicize a comprehensive print listing and web site that the Yuma community could easily access from the local library, home, business, school, government agency, or social or service organization, to connect those in need of information with the correct services. The intent of the project was to educate the community about local organizations, how to contact them, and the services they provide. The project benefits individual citizens, educators, social service organizations, healthcare providers, and City and County government. Project Activities/Methods: There were 15 presentations (Citizens Corp Council, 3 different Rotary Clubs, Yuma County Health Department, United Way of Yuma, Yuma Coordinating Council, Yuma County Library District (5 branches), Yuma Area Non-Profit Institute.) The project was promoted through an extensive marketing campaign utilizing radio, television spots, billboards, newspapers, and public service announcements. Examples of radio and television spots are available upon request. The project received additional marketing funding through the Yuma Community Foundation. Project Outputs: The project resulted in the following product: A publicized and comprehensive print listing and website of local organizations, locations, contact information and services. The print listing was made available to a total of 1000 agencies/individuals. There were a total of 5,397 visits to the web site from the launch of the site in May 2004 to August 2004. The 15 presentations reached 242 individuals. The marketing campaign reached approximately 85% of Yuma County adults over the age of 18 based on calculations from recent media audience rating surveys for a total of 96,692 persons. (According to the 2000 U.S.Census, there are 113,755 adults over the age of 18.) in Yuma County. User referrals initiated on your site: 28 agencies have received 104 referrals from 72 volunteers through this website between October 2003 and August 2004. User Demographic Summary Report: Demographic statistics are from 54 users that responded to the online user survey. Note that these statistics are updated at least once a day. Traffic Statistics: 2212 unique visitors, 5397 visits to website (report started on website in May) Popular Opportunities: total hits for this period: 5,126 Popular Programs: total hits for this period: 2,284 Popular Agencies: total hits for this period: 5,312 Project Outcomes: Arizona State Program Report Summary for Fiscal Year 2003 Page 37 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Other Results: In our community, people in need of information and services now have a central location or point of contact for obtaining assistance. On a daily basis over 800 individuals and families in Yuma County are in need of assistance or information from local organizations. Since the early 1960s, groups such as the Yuma County Coordinating Council, Western Area Council of Governments, and Child and Family Services have attempted to compile a comprehensive document that would serve as a directory of resources. The struggles have been with updating and maintaining the data and providing accurate information to the community. Printed information is quickly outdated due to changes in information for organizations. Additionally, prior documents did not contain all resources: nonprofits, social services, churches, health services, and government resources. Frustration has been felt by those organizations attempting to place individuals in contact with the proper organization. Individuals and families, especially those in crisis or of low income, are referred from location to location without being connected to the proper contact. Community Connections, which has been renamed to Snap211.com, is now a resource of a comprehensive, accurate, and complete web based listing of organizations, their services, location, and contact information. This project truly connects with the Yuma County Library District’s mission to serve as a center of information and community enrichment. Libraries are one of the most used public access points for consumer information. “The Library Takes You There” motto is exemplified through this resource in connecting needs and resources. This project uses technology to bring information to people in a new effective way. Anecdotal Info: Yuma County Attorney’s Office Community Justice Program said of this program: “This is a fabulous website.” A local realtor contacted the United Way of Yuma via the Snap211 site for assistance with an elderly, low-income tenant. Excel, a local assistance program for low-income residents, has contacted United Way through the web site repeatedly to better serve clients. The director commented to United Way staff, “This site has enabled us to better connect our clients with the services they need.” The site has also been used as a resource for the youth of Yuma County. Youth from local High Schools have been able to access information about volunteer opportunities through Snap211. High School Counselors have utilized the site to assist their students with community service opportunities. The web site has been also advertised by the local immunization clinics. It has been recognized by the Yuma County Board of Supervisors, the Arizona Statewide United Way Conference, and by the Arizona Governor’s Office for 2-1-1. The Arizona Governor’s Office for 2-1-1 is planning to come to Yuma County in the near future to meet with the Yuma County Board of Supervisors, the United Way of Yuma, and the Yuma County Library District to discuss incorporation of this site into the statewide plans for 2-1-1. Exemplary Reason: Project Code: 2003-AZ-10542 Project Title: Project Number: Computer Technician 231-1-5-(13) Library Name: Project Director: Nogales City/Santa Cruz County Public Library Suzanne Haddock Arizona State Program Report Summary for Fiscal Year 2003 Page 38 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Phone Number: Email: 520-287-3343 Library Building: LSTA Funds Expended: Cash Match: $17,500 $12,180 In Kind Contributions: Total Cost: $5,400 $35,080 Number of Persons Served: 476 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 3. Information Technology IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Provide tools for the future Primary Users: Secondary Users: Adults, Children, Rural populations Primary Services: Secondary Services: Continuing Education for the Public, Information Access and Services, Training for the Public Start Date: End Date: 12/8/2003 7/31/2004 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: A recent technical college graduate with experience training adults was hired as a Computer Technician/Instructor. As a technician he helped maintain the network so that the computers were in working order for our patrons. As a computer instructor he provided our community with free computer classes. The main purpose was to teach people with little or no computer skills how to use a computer. He taught them how to control a mouse, keyboard and various software programs like Word, Excel, Power Point and courses on how to navigate the Internet and e-mail. His students now have a basic understanding of how computers work using the Microsoft windows environment. Project Activities/Methods: • 168 classes were conducted with six classes being offered each week: one for children, one for senior citizens, and four for adults. • Our service was promoted via newspaper, local TV bulletin, radio announcements, posters placed in public buildings, and word of mouth. • 476 students attended these classes held in our computer room at the main library. Project Outputs: 476 students attended these classes held in our computer room at the main Arizona State Program Report Summary for Fiscal Year 2003 Page 39 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 library. They learned first, if necessary, how to type so they could use the computer. They learned how to use the mouse and learned word processing so students could compose letters. Those that progressed, and most did, they learned how to navigate the internet, and use the e-mail. For work, some learned how to do spreadsheets and presentations using the computer. Project Outcomes: Other Results: • LSTA funding was important to our community because many people that had very little or no knowledge of computers got the opportunity to learn how to use them for free. Most residents in our community cannot afford private or school sponsored classes. • The instructor said he was proud teaching them how to use e-mail. Especially senior citizens were happy because they wanted to use it to keep in touch with their relatives and receive photos. • As for the adults, knowing how to use computers expands their ability for finding a decent job. He felt that everyone in the community should have the opportunity to take computer classes like the ones provided by LSTA. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10503 Project Title: Project Number: Consultants and Interns Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $9,686 $ In Kind Contributions: Total Cost: $ $9,686 Number of Persons Served: 3 LSTA Purpose: State Goal: Library technology, connectivity, and services Goal 8. Recruiting and Retaining Qualified Staff IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide tools for the future Provide access to information, resources and ideas Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: Information Access and Services, Staff Arizona State Program Report Summary for Fiscal Year 2003 Page 40 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Development Education and Training Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: LSTA funded an intern who cataloged state documents, greatly improving access to them for the Legislature and the general public. Two other LSTA-funded interns worked in the Capitol Museum. One worked on creating new museum promotion publications, and the second developed an interactive student guide for fourth-grade visitors to the museum. Project Activities/Methods: The cataloging intern worked on historic state documents making them accessible via the Library’s online catalog. One museum intern worked with the publications department ot create new promotional brohures and a newsletter for the Museum. The second inventoried the museum exhibits for relevance to the fourth grade State Standards and Performance Objectives, and then developed a student interactive guide to be used in the classroom prior to the Museum visit. Project Outputs: The new student guide has enhanced the students’ experiences at the Museum, and has given the teachers better justification for the field trip. Project Outcomes: Other Results: Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10516 Project Title: Project Number: Continuing Education/Training and Development Library Name: Project Director: Arizona State Library, Archives and Public Records Jane Kolbe Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $170,342 $ In Kind Contributions: Total Cost: $ $170,342 Number of Persons Served: 2,233 LSTA Purpose: State Goal: Arizona State Program Report Summary for Fiscal Year 2003 Page 41 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Services for lifelong learning Goal 8. Recruiting and Retaining Qualified Staff IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Library staff and volunteers Primary Services: Secondary Services: Library Development, Outreach Services, Staff Development Education and Training Start Date: End Date: 10/1/2003 9/30/2004 Statewide? bcdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? bcdefg Project Purpose: The Continuing Education workshops organized by the state library provide free training for librarians and library staff members. Then intent of the training events was to increase the skill and knowledge levels of all library personnel, allowing them to better serve their communities. Project Activities/Methods: Describe how the project was carried out. For example: How many workshops were conducted? How was the service promoted? How were digital images from a historical collection captured, cataloged and made accessible? (50-250 words) Project Activities/Methods: More than 132 training events were held throughout Arizona during this fiscal year. Workshops on the same topic were offered at multiple sites around the state to reach the rural library communities. Also teleconferences were made accessible to all libraries in the state. The state library also held a week long Library Institute. Scholarships were also awarded to help library personnel and library supporters attend training events and conferences. Project Outputs: 2,233 people attended training at 132 workshops. Paper based evaluations were compiled for each workshop and reports were written detailing outcomes from each scholarship awarded. Project Outcomes: Evaluations have always been conducted at each workshop, but this year we revised the evaluation form to tell us more about outcomes of the training (learning accomplished) rather than effectiveness if the speaker, comfort of the facility, etc. The outcome data is much more difficult to synthesize. And while we do not have a full year’s summary of the outcome data, we do have some trends. Other Results: LSTA funding was vitally important for library staff throughout the state to have access to training to develop their skills and knowledge on all aspects of their professional development. As many librarians in Arizona live and work in rural areas, they do not have other opportunities for training. Arizona State Program Report Summary for Fiscal Year 2003 Page 42 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10529 Project Title: Project Number: Declaration of Indepence Library Name: Project Director: Arizona State Library, Archives and Public Records Lisa Beyer Phone Number: Email: 602-542-4035 Library Building: LSTA Funds Expended: Cash Match: $22,891 $10,433 In Kind Contributions: Total Cost: $64,144 $97,468 Number of Persons Served: 24,703 LSTA Purpose: State Goal: Services for lifelong learning Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Enhance a lifetime of learning opportunities Primary Users: Secondary Users: Adults, Children, Young adults and teens Primary Services: Secondary Services: Continuing Education for the Public, Information Access and Services, Staff Development Education and Training Start Date: End Date: 5/1/2003 10/12/2003 Statewide? cdefg Partnership? bcdefg Exemplary? cdefg OBE-Related? cdefg Project Purpose: The DOI exhibit project brought an original Dunlap Broadside copy of the Declaration of Independence, printed on July 4th 1776, to the State of Arizona for public display at the Arizona Capitol Museum, a Division of the Arizona State Library, Archives and Public Records (ASLAPR). The exhibit also included an introductory video, focused on democracy and civic engagement, a take home copy of the Declaration and an interactive room with voting booths, voter’s registration stand, a liberty pole and a video recitation of the Declaration by famous actors. ASLAPR added adult and children’s bookmarks Arizona State Program Report Summary for Fiscal Year 2003 Page 43 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 featuring the State’s Federal Document Collection and a small display in the Museum rotunda to help inform visitors of local resources. The audience for the project was twofold: 1) a cadre of volunteers trained to help facilitate the visitor’s experience and recruited through a Next Chapter (Life Options) pilot study; and 2) the general public including individuals, family groups, and school tours. Expected outcomes for the project included: providing a wonderful exhibit experience and access to a unique document; promoting civic activism and voting to the Phoenix community; raising awareness of the Arizona Capitol Museum to new constituents; piloting the Next Chapter (Life Options) ideas by recruiting new Museum volunteers; and highlighting the ASLAPR Federal Documents Collection. An unexpected outcome was how well the DOI helped the Museum staff to develop professionally and provided information on how to handle future large exhibits or programs, as well as, improve some standard ongoing activities. Project Activities/Methods: In May of 2003 the project began in earnest, with planning, pursuit of funding and volunteer recruitment. Planning occurred on a daily basis in the Museum and additional meetings with collaborative partners and the National DOI organization were held occasionally. Volunteers were recruited using a local volunteer center, the state employee retiree system, veterans groups, collaborative partners and the local newspaper. In September 2003, three training sessions were held for all 169 volunteers. The volunteers were trained on the history of the Declaration, the interpretation of the exhibit and on the tasks they would perform during the exhibit. Potential school tour groups were notified through our school group mailing list and via the State’s Department of Education. The exhibit was promoted to the general public via a sizeable media presence including: 38 print media events; 36 television media events; nine radio media events; and six electronic media events. The exhibit opened with a ceremony on the evening of October 3rd 2003 and was on display through October 11th. The exhibit was open to the general public during the daytime hours and to selected groups on some evenings. 24,703 people were directly served by the exhibit project and 39, 075 pieces of print material were disseminated to them. The visitor’s experienced the Declaration itself along with interpretive videos encouraging an understanding of the document and the importance of civic engagement and voting. The visitor’s were able to play with electronic voting machines, register to vote and write their reflections on postcards that were sent back to them one year later. Project Outputs: The most basic outcome we measured was a tracking of the number of visitor’s to the exhibit and the amount of material that was disseminated to them. We also engaged in formal surveys (of volunteers, visitor’s and the teachers who brought classes), had staff write reports and had a comment book available to the visitor’s. The volunteers completed surveys before training and after they worked on the project. The surveys showed that the experience improved their knowledge of the Declaration, increased their interest in voting and encouraged many of them to sustain a continued interest in the Capitol Museum, even though 44% had never been here before the DOI Project. For the visitor’s, 71% of respondents felt the exhibit increased their feelings on the importance of voting. 29% percent of them had never before read the Declaration until they came to the exhibit and 57% were inspired to come to the Capitol for the first time because of the exhibit. A large segment of the school teachers reported being inspired to teach their classes for the first time about voting and the Declaration prior to their visit. There was an increase of 41% in their knowledge of the ASLAPR Federal Arizona State Program Report Summary for Fiscal Year 2003 Page 44 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Documents Collection and an overwhelming 97% plan to continue bringing their classes to visit the Capitol (previously only 44% ever had visited). Staff reports mentioned great enthusiasm for the project experience, an interest in future large scale programs at the Museum, and many ideas for positive changes in our current activities based on DOI experiences (some inspired by the comments in the visitor’s book). Project Outcomes: Other Results: LSTA funding was critical to the success of the DOI project. LSTA money provided: staffing to recruit volunteers; training materials; print materials for the public; publicity materials; evaluation materials; location identifying banners; and shirts (so the visitors could identify the volunteers and staff). Perhaps just as importantly, the LSTA funding provided leverage that the entire project, including other funders and collaborators, built off of to make a highly successful program. Without the funding, many fewer visitors would have had access to the Declaration and interpretive materials, many fewer and less well trained volunteers would have been involved, and we would have been unable to highlight the Federal Document collection. Anecdotal Info: Exemplary Reason: Project Code: 2003-AZ-10530 Project Title: Project Number: Directions and Connections 231-2-1-(01) Library Name: Project Director: Glendale Public Library Diane Neville Phone Number: Email: 623-930-3530 Library Building: LSTA Funds Expended: Cash Match: $79,635 $ In Kind Contributions: Total Cost: $72,223 $151,858 Number of Persons Served: 29,904 LSTA Purpose: State Goal: Services for lifelong learning Goal 5. Community Focal Point IMLS Primary Performance Category: IMLS Secondary Performance Category: Provide access to information, resources and ideas Strengthen communities Primary Users: Secondary Users: Adults, Non/limited English speaking persons, Seniors Primary Services: Secondary Services: Arizona State Program Report Summary for Fiscal Year 2003 Page 45 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Continuing Education for the Public, Information Access and Services, Outreach Services Start Date: End Date: 10/17/2003 7/31/2004 Statewide? cdefg Partnership? bcdefg Exemplary? bcdefg OBE-Related? bcdefg Project Purpose: Directions and Connections was a comprehensive project that formed a collaborative community network linking residents with organizations and agencies that provided information for adults, ages 50 and over. Through a series of programs and services, the library addressed five main issues of Baby Boomers, seniors, and Hispanics: retirement planning, health and wellness, financial resources, computer classes and Spanish-language materials. The grant also provided for a Senior Advocate to connect seniors and their families or caregivers with community agencies that could help them. Numerous Spanish-language materials were purchased, an ESL Learning Lab was created, and English conversation classes were held in two facilities. For less mobile residents, book packets were sent to clients of the West Valley YWCA’S Meals on Wheels program, with satellite book collections deposited in several locations around town. Literature display racks were set up to hold information for seniors from non-profits and governmental agencies. Library materials concerning senior issues and retirement planning were purchased for all city libraries. Project Activities/Methods: Directions and Connections was an extremely comprehensive project, with many programs directed just at seniors, some just for Boomers and some with crossover appeal for all adults. In Spring 2003, the library carried out a planning grant to find out what services the community wanted for Boomers, seniors and Hispanics. Almost one-quarter of Glendale is Hispanic. The main library and the Velma Teague Branch, especially, have noted a growing demand for Spanish-language materials by the public. It was during the planning grant that the library approached almost twenty local agencies and non-profits to be partners in the effort to become an information clearinghouse for the community. Programs started in January 2004 and were completed in July. A total of 242 seminars and programs were held: 28 devoted to retirement topics for Boomers, 35 specifically for seniors, and 179 considered crossover! A Baby Boomer Fair was held in January; it combined a nostalgia look back at the ‘50s and ‘60s, with retirement planning seminars and 80 information tables. About 1,000 Boomers and wannabe Boomers had a great time at the five-hour event. Monthly retirement planning seminars on a variety of topics continued throughout the grant period at the main library and at the Foothills Branch. Small business seminars have been a part of the library’s offerings for a decade, hosting 7-10 each month. The Senior Advocate was on duty in the main library each Thursday morning. Toward the end of the grant period, she took her “At Your Service” across the street to the Glendale Adult Center, where scores of seniors congregate every day. During her 27 mornings, the Advocate talked with around 100 people—about 30 of which had serious issues to discuss. The Hispanic population had varied needs. It was critical to increase the Spanish-language materials in all formats at the main library and at the Teague Branch. Project Outputs: Arizona State Program Report Summary for Fiscal Year 2003 Page 46 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Baby Boomer Fair, 5 hr. event 1,000 attendance Retirement planning, 28 seminars 555 attendance Small Business seminars, 70 seminars 1,400 attendance Senior Advocate, 25 sessions 81 participants Community Resource Day, 7 resource days140 attendance VIP Nights, 7 sessions 95 attendance Mental Health programs, 9 seminars 160 attendance Health/Wellness programs, 6 seminars 150 attendance Home/Hobby, 10 seminars 250 attendance Computer classes, 138 classes 966 attendance English classes, 52 classes 612 attendance Senior morning programs, 10 programs 188 attendance Senior afternoon programs, 7 programs244 attendance AARP Tax Help, 10 sessions 150 participants Senior Velma Teague programs, 17 programs105 attendance ESL Learning Lab, 18 sessions 126 attendance Committee on Aging, 6 meetings 200 attendance TOTAL ATTENDANCE events, classes/seminars 6,422 Mobile books 8 participants Satellite book collections 3 facilities Senior literature display racks at 3 facilities, 2,000 visits Library items purchased -- 2,158 items—67% print, 33% non-print Project Outcomes: At the Baby Boomer Fair, approximately 75 percent of those surveyed said that they learned about new resources. However, 95 percent indicated a satisfactory or extremely satisfactory response to the information they received in the seminars and at the information tables. The surprise came when 25 percent of the respondents indicated that they did not learn about new resources at the fair. The other programs offered over the course of seven months were divided into “heavy” topics and lighter fare. Everyone did not turn in evaluations after the programs, but the average of fifty-five percent who did indicated an overwhelming satisfaction or extreme satisfaction to the information given and considered the information useful. When appropriate, they all noted an increased awareness of resources of local agencies and organizations that can help with retirement planning and senior issues. Currently there are eight participants signed up for the Mobile Book program, four at the YWCA and four ready to start at the Glendale Day Health Care Center. A greater number of people were expected to join the program, and we will continue to send out information offering this service every quarter. For most of the seniors, the only opportunity to use a computer, to set up an e-mail account or to learn to search the Internet was in the library’s computer classes. An astounding 95 percent of the public expressed a “satisfaction” or “extreme satisfaction” in what they learned in their computer instruction. Other Results: This project would not have been possible without the LSTA funding. Money for books and media is stretched thin with cuts made to city budgets. Glendale Public Library was able to significantly increase the large type collections for seniors, add recent titles dealing with retirement planning and senior issues, plus make a noticeable impact on the size of the Spanish-language collections. Additional staff is always an issue. The grant paid the salary for the 15-hour-a- week Senior Advocate, plus the cost of a cadre of part-time computer teachers. Even though many parts of the grant will continue, the staff provided in the grant will not. Programming, too, is a cost issue. With the grant monies, we could pay speakers to offer topics that the focus groups mentioned. An example is a program on container gardening that a Master Gardener presented in July. She not only brought examples of container gardens, but she brought supplies for class members to pot plants and take them home. They loved it! Anecdotal Info: The Senior Advocate was in charge of the Community Resource Days, the VIP Arizona State Program Report Summary for Fiscal Year 2003 Page 47 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Nights for Caregivers and Grandparents Raising Grandchildren, the senior morning and afternoon programs at the main library in addition to her advocacy role. She kept detailed notes and I want to share her observations: Fewer than expected persons sought her for personal counseling on the Thursday morning sessions, though demand was rising at the end of her time at the library. The topics of the requests varied – caregiving resources and information, housing and transportation needs, medicines, employment needs, Medicare questions, vision needs, legal services, social activities, and occasionally, out-of-state adult children of local elders who require assistance. Karen’s interaction with her “clients” was not the equivalent of a 10-minute doctor appointment. She would sometimes spend an hour or more in an initial visit. (Sometimes the first contact was a phone call.) Then she would follow up, even making a trip to one person’s home. She would contact numerous agencies on a person’s behalf; other times giving individuals contact names and phone numbers of appropriate agencies that could assist with their problems. One older gentleman stated that he and his wife were living with their son, and he was anxious to be on his own. They were without a vehicle, and he did most of his traveling by bus. Their monthly income was in the range of $700 a month. Karen was able to suggest some resources—HUD housing, inexpensive bus transportation via the “Gus 3” bus, food assistance programs and Adult Center socialization. Exemplary Reason: The United States is graying; the elderly are the fastest growing population group. The Directions and Connections grant was an innovative way to address the needs of the over 50 population and form a collaborative network with agencies that serve them. A prior grant enabled the library to pull together focus groups of local agencies and citizens to determine to whom and what type of information the library should be providing. Glendale Public Library was probably the first library to offer the services of a Senior Advocate. A registered nurse who had specialized in gerontology, our Senior Advocate, Karen Anderson, was able to give special attention to health concerns—a major problem for the elderly. A former faculty member of a community-based nursing program at a local university, she was well connected with resource agencies and was able to use those connections on a regular basis. With her background in the health sciences, she was able to talk with patrons on a different level from librarians. The Directions and Connections grant served a wide variety of people. There were Boomers approaching retirement age, needing to make decisions that would affect the quality of their lives after retirement; seniors who had already retired—some of whom had health, financial, or housing concerns; older adults who were computer challenged, spoke or read only Spanish; adult children who were looking for help for their older parents. The official time of the grant has ended, but the connection with local agencies that assist boomers and seniors is ongoing. The library’s commitment to being an information clearinghouse— to direct and connect its library patrons with needed services and resources— will remain an important priority. You know you had a successful program when the public repeatedly asks, “When are you having another Baby Boomer Fair?” Project Code: 2003-AZ-10567 Project Title: Project Number: Discover the Sonoran Desert 231-3-2-(18) Library Name: Project Director: Arizona State Program Report Summary for Fiscal Year 2003 Page 48 of 144 mhtml:file://\\agencyshared\Public\LSTA Annual State Program Report\Arizona State Progr... 3/8/2011 Pima County Public Library Donie Gignac Phone Number: Email: 520-791-4391 Library Building: LSTA Funds Expended: Cash Match: $14,785 $ In Kind Contributions: Total Cost: $14,785 $29,570 Number of Persons Served: 365 LSTA Purpose: State Goal: Services for lifelong learning Goal 6. Families and Children IMLS Primary Performance |