Arizona state-wide cost allocation plan for the fiscal year ending June 30...

              THE STATE OF ARIZONA
STATE- WIDE COST ALLOCATION PLAN
FOR FY 2008
STATE OF ARIZONA
STATEWIDE ALLOCATION PLAN
FOR THE FISCAL YEAR 2008
INTRODUCTION
The Statewide Cost Allocation Plan ( SWCAP) for indirect services provided by central services agencies of the State of Arizona for fiscal year 2008 is based on actual expenditures for the fiscal year ending June 30, 2006.
The US Office of Management and Budget issued 2 CFR Part 225 ( formerly OMB Circular A- 8?), which defines allowable expenditures for Federal grants. 2 CFR Part 225 establishes procedures for recovering both direct and indirect costs of programs. 2 CFR Part 225 requires that a state Wishing to claim indirect costs as charges against Federal grants, prepare an annual Statewide Cost Allocation Plan ( SWCAP) and submit the Plan for approval to a designated Federal department for review and approval.
The SWCAP, based on actual costs for the year ending June 30, 2006, should be fixed and used on all indirect cost proposals for Federal programs during FY 2008.
Allocation calculations are derived from numbers that have not been rounded thus creating minor discrepancies when footing columns.
INDEX ;'
COST ALLOCATION AGREEMENT STATE AND LOCAL GOVERNMENTS
STATE OF ARIZONA 100 N. 15th Avenue, PHOENIX, AZ 85007
Rm.
302
DATE: May 14, 2008 FILING REF.: The preced ing
agreement was dated: 05/ 03/ 07 G10266
SECTION I: ALLOCATED COSTS
The central service costs listed in Exhibit A, attached, are approved on a fixed basis and may be included as part of the costs of the State/ local departments and agencies indicated during your fiscal year ended June 30, 2008 for. further allocation to Federal grants, contracts and other agreements performed at those departments and agencies.
SECTION II: BILLED COSTS
In addition to Section I, which provides for services furnished but not
billed, the services listed below are furnished and billed to State/ local departments and agencies.
Automation Service
Telecommunication Service
Personnel Division
Motor Pool
Special Services ( Reproduction, Mail and Messenger, Central Supplies)
Risk Management
Auditor General
Attorney General
Government Information Technology Agency( GITA)
Employee Benefits
FICA
Industrial Insurance
Retirement Fund
Health Insurance
Vacation Pay
Sick Pay
Unemployment Compensation
Direct charges from the above centers will be billed in accordance with rates established by the State and included in the records of the operating department/ agency responsible for providing services. STATE/ LOCALITY: State of Arizona AGREEMENT DATE: May 14, 2008
SECTION III: CONDITIONS
The amounts approved in Section. I and the billings for the services listed in Section II are subject to the following conditions:
A. LIMITATIONS: ( 1) Charges resulting from this Agreement are subject to any statutory or administrative limitations and apply to a given grant, contract or other agreement only to the extent that funds are available. ( 2) Such charges represent costs incurred by the State/ locality which are legal obligations of the State/ locality and are allowable under OMB Circular A- 87. ( 3) The same costs that are treated as indirect costs are not claimed as direct costs. ( 4) Similar types of costs are accorded consistent accounting treatment. ( 5) The information provided by the State/ locality which was used to establish this Agreement is not later found to be materially incomplete or inaccurate.
B. ACCOUNTING CHANGES: This Agreement is based on the accounting system purported by the State/ locality to be in effect during the Agreement period. Changes to the method of accounting for costs which affect the amount of reimbursement resulting from use of this Agreement require prior approval of the authorized representative of the Cognizant Agency. Such changes include, but are not limited to, changes in the charging of a particular type of cost from allocated cost to a billed cost. Failure to obtain approval may result in cost disallowances.
C. FIXED AMOUNTS: If fixed amounts are approved in Section I of this Agreement, they are based on an estimate of the costs for the period covered by the Agreement. When the actual costs for this period are determined, adjustments will be made to the amounts of a future year to compensate for the difference between the costs used to establish the fixed amounts and actual costs.
D. BILLED COSTS: Charges for the services listed in Section II will be billed in accordance with rates established by the State/ locality. These rates will be based on the estimated costs of providing the services. Adjustments for variances between billed costs and the actual allowable costs of providing the services, as defined by OMB Circular A- 87, will be made in accordance with procedures agreed to between the State/ locality and the Cognizant Agency.
E. USE BY OTHER FEDERAL AGENCIES: This   Agreement was executed in accordance with the authority in OMB Circular A- 87, and should be applied to grants, contracts and other agreements covered by that Circular, subject to any limitations in Paragraph A above. The State/ locality may provide copies of the Agreement to other Federal Agencies to give them early notification of the Agreement..
BY THE STATE/ LOCALITY BY THE COGNIZANT AGENCY ON BEHALF OF THE FEDERAL GOVERNMENT State of Arizona DEPARTMENT OF HEALTH AND HUMAN SERVICES
( STATE/ LOCALITY) ( AGENCY)
N~ CI- Â CZ2~~,
( SIGNATURE)
( SIGNATURE) L?~ _/
LZ C/.~ k / ii; Y""~ i? e Wallace Chan ( NAME) 7' ( NAME) S6z'c.. ~.- d,-~#~ DirectorL~ ivision of Cost Allocation
( TITLE) , ( TITLE)
7- 7- 0~ MaY.... lL 2008
( DATE) ( DATE)
HHS Representative ~ K~ a~ r~ e~ n~ W~ o~ n~ g __ Telephone ( 415) 437- 7820
( 2 ) STATE OF ARIZONA STATEWIDE COST ALLOCATION PLAN FOR THE YEAR ENDING JUNE 30, 2008 TABLE OF CONTENTS DESCRIPTION PAGE
State Organization Chart
Plan Consolidation Summary of Allocated Central Service Costs 2 Summary of Allocation Basis 3 Use Allowance Narrative 4
Office of the Governor Office of Strategic Planning and Budget Narrative 5 Organizational Chart 6 Allowable Indirect Costs 7 Allocation of Costs to State Agencies 8 Allocation of Costs to Central Services 9
Office of Equal Opportunity Narrative 10 Organizational Chart 11 Allowable Indirect Costs 12 Allocation of Costs to State Agencies 13 Allocation of Costs to Central Services 14
Legislature Library, Archives and Public Records Narrative 15 Organizational Chart 16
Administrative Division Administrative Costs 17 Allocation of Administrative Costs to Divisions 18
Records Management Division Allowable Indirect Costs 19 Allocation of Costs to State Agencies 20 Allocation of Costs to Central Services 21
Office of the Attorney General Narrative 22 Organizational Chart 23
Administrative Division Administrative Costs 24 Allocation of Administrative Costs to Divisions 25 STATE OF ARIZONA STATEWIDE COST ALLOCATION PLAN FOR THE YEAR ENDING JUNE 30, 2008 TABLE OF CONTENTS DESCRIPTION PAGE
Office of the Attorney General ( cont.) Legal Services Provided to Agencies Allowable Indirect Costs 26 Allocation of Costs to State Agencies 27 Allocation of Costs to Central Services 28
Arizona Department of Administration Introduction 29 Organizational Chart 30
Insurance Premium Narrative 31 Allocation of Costs to ADOA 32
Directors Office Narrative 33 Allowable Indirect Costs 34 Allocation of Costs to ADOA 35
Management Services Division Narrative 36 Allowable Indirect Costs 37 Allocation of Costs to ADOA 38
Management Services Division - Mail Room Narrative 39 Allowable Indirect Costs 40 Allocation of Costs to State Agencies 41 Allocation of Costs to Central Services 42
Financial Services Division - General Accounting Office Narrative 43 Allowable Indirect Costs 44 Allocation of Costs to State Agencies 45 Allocation of Costs to Central Services 46
Financial Services Division - Enterprise Procurement Narrative 47 Allowable Indirect Costs 48 Allocation of Costs to State Agencies 49 Allocation of Costs to Central Services 50
ii
STATE OF ARIZONA STATEWIDE COST ALLOCATION PLAN FOR THE YEAR ENDING JUNE 30, 2008 TABLE OF CONTENTS DESCRIPTION PAGE
State Treasurer's Office Narrative 51 Organizational Chart 52 Allowable Indirect Costs 53 Allocation of Costs to State Agencies 54 Allocation of Costs to Central Services 55
Arizona Department of Administration Financial Services Division - Risk Management Narrative 56 Allowable Indirect Costs 57 Allocation of Costs to State Agencies 58 Allocation of Costs to Central Services 59
Arizona Department of Administration - Occupancy General Services Division - Building & Planning Services Narrative 60 Allowable Indirect Costs 61
Capitol Police Narrative 62 Allowable Indirect Costs 63
General Services Division - Tenant Services Narrative 64 Allowable Indirect Costs 65
Occupancy Allocation of Costs to State Agencies 66 Occupancy Costs per Square Foot 67
iii
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Arizona State Government Organization
Citizens
I
Executive Branch
Governor"
-- J
Judicial Branch
Supreme Court
Legislative
Branch I I State House ofState Seriate" Representatives" Legislative Council " Â -
Auditor General Joint Legislative Dept. of Library, r' Â Budget
Committee
I
Secretary of State"
Department of
Adm inistration
Department of
Revenue
I
Community College
Board
I
Community Colleges
Archives & Public Records
I
Attorney
General"
I
Department of
Law
Department of
Corrections
Department of
Public Safety
Arizona State University
Court ofAppeals
Municipal Courts
I
Superintendent of
Public
State Treasurer"
I- Â 1--
 Corporation
Commission"
Instruction"
I
Department of
Education
Department of
Transportation
Department of
Health Services
Board of Regents
I
I
Northern Arizona
University
University of
Arizona
-
-
Superior Court
Justice of the Peace
Courts"
/
State Mine
Inspector"
AHCCCS
Department of
Economic Security
Other Boards,
Commissions, and
Agencies
* Elected Officials STATE OF ARIZONA STATEWIDE COST ALLOCATION PLAN Â  SUMMARY OF ALLOCATED CENTRAL SERVICE COSTS FOR THE FISCAL YEAR ENDING JUNE 30 2008
STATE OF ARIZONA STATEWIDE COST ALLOCATIONPLAN SUMMARY OF ALLOCATED CENTRAL SERVICE COSTS FOR THE FISCAL YEAR ENDING JUNE 30, 2008
GENERAL GOVERNMENT Attomey General Department of Commerce Department of Housing Office of the Govemor Library, Archives & Public Records
HEALTH AND WELFARE Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veterans' Services
INSPECTION AND REGULATION Department of Agriculture Dept of Buiiding & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commisison
EDUCATION AZ Commission on the Arts St Bd of Directors for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY Department of Corrections
IV.. Criminal Justice Commission
Dept of Emergency Svcs & Military Affairs Department of Public Safety
Juvenile Corrections
TRANSPORTATION Department of Transportation
NA TURAL RESOURCES Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
DEPARTMENT
OF
ADMINISTRATION
DEPT OF LAW
TREASURER
LEGISLATURE
GOVERNOR'S
OFFiCE
ADOA
TOTAL ALLOCATED COSTS
GENERAL ACCOUNTING OFFICE
ENTERPRISE PROCUREMENT SERVICE
RISK MANAGEMENT DIVISION
MAILROOM
ATTORNEY GENERAL
STATE TREASURER
PUBLIC RECORDS
aSPB
EQUAL OPPORTUNITY
OCCUPANCY
3,054,654
57,147
567
432
0
0
1,034
146,717
21,306
3,513
2,823,938
388,075
4,202
25,387
186
2,134
35,200
198
1,092
5,544
466
313,665
181,738
24,837
( 6,608)
72
294
6,689
406
1,201
8,462
81
146,305
599,792
15,815
28,947
473
3,145
1,716
309
4,100
2,668
1,348
541,271
965,410
10,951
11,318
198
2,606
1,125
229
( 6,683)
0
660
945,006
369,667
110,673
48,593
2,363
0
974
2,011
71,113
96,174
12,462
25,305
4,541,556
813,031
207,617
21,212
77
36,275
29,774
38,139
65,238
30,306
3,299,887
2,980,872
( 123,947)
42,050
1,219
29
562,091
1,002
16,228
35,750
2,535
2,443,915
4,337,058
242,814
38,416
5,901
1,518
53,114
3,226
39,709
120,950
11,546
3,819,865
92.553
3,307
28,344
33
2,110
97
71
0
6,613
110
51,868
47,028
941
22.223
624
0
11,744
418
188
22,335
2,044
( 13,490)
827,736
25,365
38,874
451
10,541
91
631
( 128)
18,009
1,514
732,388
228,404
4,375
479
80
0
( 9,819)
203
2,040
( 1,830)
358
232,517
951,350
4,568
14,246
479
1,532
( 5,986)
484
50,997
56,908
2,231
825,891
46,280
( 2,125)
36,392
375
944
( 2,285)
445
2,127
8,423
1,983
0
66,216
1,223
5,307
512
3
( 1,089)
28
0
( 3,184)
117
63,300
31,880
3,202
3,032
48
0
3,774
78
1,306
20,239
200
0
( 115.222)
1,029
45
70
0
( 109,629)
136
4.382
( 11,494)
239
0
194,638
3,309
21,348
57
0
71,119
146
0
1,810
227
96,622
40,860
2,572
8,996
29
0
175
46
0
( 13,477)
79
42,438
3,012
0
0
( 12)
0
0
0
3,024
0
0
0
100,139
24,769
16,769
1,827
( 2,747)
54,310
1,241
0
56
3,915
0
1,573,778
101,023
1,043
1,394
0
466,176
1,997
12,995
125,855
1,536
861,759
1,163
842
257
68
0
( 1,038)
37
118
686
192
0
105,644
( 22,354)
95,153
17,932
0
1,849
( 3,117)
5,702
10,479
0
0
26,352
( 8,039)
19,549
8,826
0
0
( 1,121)
2,488
4,649
0
0
45,606
( 26,195)
61,931
28,870
0
( 37,831)
( 3,675)
0
22,506
0
0
2.185,274
260,382
114,651
26,993
20,126
51.232
9,534
171,989
12,375
65,086
1,452,905
171,111
2,353
2,849
36
( 377)
( 7,106)
180
0
1,143
48
171,985
118,167
44,173
47,881
781
( 1)
1,972
1,206
0
21,668
487
0
235,380
35,345
31,999
20,726
0
20,695
3,147
17,332
92,753
13,383
0
642,560
63,387
47.040
2,727
3,535
( 29,338)
1,299
15,388
62,625
7.547
468,351
323,641
( 156,255)
88,448
61,732
( 2,865)
39,430
19,660
121,480
76,800
32,320
42,890
117,735
84,825
39,520
2,545
0
( 30,223)
9,592
4,458
5,126
1,892
0
81,936
701
( 1,165)
23
( 14)
0
10
0
( 1,315)
85
83,612
1,476,390
33,331
2,833
1,999
10
739,339
526
2,405
20,372
1,623
673,951
355,538
15,796
13,502
1,413
0
( 26,901)
656
2,087
17,667
1,743
329.575
392,808
6,148
6,934
694
254
0
390
26,257
11,263
1,426
339,442
16,204.817
894,854
159,771
19,226
78,297
5,444,931
73,984
330.123
168,546
26,062
9,009,024
5,600,932
901,351
749,139
7,234
29,532
( 95,472)
3,573
40,404
69,364
6,866
3,888,940
49,592,527
3,459,728
2,073,676
239,845
150,683
7,247,402
159,992
1,128,777
1,183,062
236,233
33,713,127
Summary 2008 Summary
3/ 5/ 2008 2: 48 PM STATE OF ARIZONA
SUMMARY OF ALLOCATION BASE
AGENCY OR FUNCTION
ALLOCATION BASIS
ATTORNEY GENERAL
Administrative Costs
Agency FTE Positions
Legal Services
Hours Expended
LEGISLATURE - Library, Archives & Public Records
Administrative Costs
Agency FTE Positions
Public Records
Value of Services
GOVERNOR'S OFFICE
Office of Strategic Planning & Budget
Analyst Hours
Equal Opportunity
State FTE Positions
STATE TREASURER
Documents Processed
DEPARTMENT OF ADMINISTRATION
Director's Office
Division FTE Positions
Management Services
Division FTE Positions
Mail Room
Actual Postage Charges
General Accounting
Transactions Processed
Enterprise Procurement Service
Estimated Hours Expended
Risk Management
Value of Insurance Coverage
Occupancy Costs
Actual or Allocated Costs
SOURCE OF FINANCIAL DATA
1.
Arizona Financial Information System ( AFIS) Fiscal Year 2005- 2006
2.
Accounting records and source documents of the above agencies for Fiscal Year 2005- 2006
INDEX
3 3/ 4/ 2008 208 PM
STATE OF ARIZONA
USE ALLOWANCE FOR
BUILDINGS, CAPITAL IMPROVEMENTS AND EQUIPMENT
SERVICES PROVIDED
The straight- line method of depreciation has been used to calculate building costs for State- owned and occupied buildings using the following schedule:
Service Life
Building Construction
40 Years
Built- in Equipment
15 Years
Major Renovation
10 Years
Minor Remodeling
5 Years
A use allowance of 6 2/ 3% of acquisition cost is taken on all equipment utilized by State agencies. Recognition is only given to equipment value of $ 5,000.00 or more.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMS Circular A- 8?),
Appendix B, Section 11.
RELEVANCE TO GOVERNMENT PROJECTS
Equipment and facilities as required, are utilized in the daily operations of State agencies, including
the administration and operation of Federal projects.
INDEX 31412008 2.08 PM
STATE OF ARIZONA
OFFICE OF THE GOVERNOR
OFFICE OF STRATEGIC PLANNING AND BUDGETING
SERVICES PROVIDED
The Office of Strategic Planning and Budgeting is primarily responsible for the formulation of the
executive budget for the State agencies. This office assists the various State agencies, as required
or requested, in the preparation of their individual budgets.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- a?),
Appendix A, Section C.
RELEVANCE TO GOVERNMENT PROJECTS
The preparation, submission, and execution of budgets and the establishment of budqetary controls
are essential to effective administration of all government project moneys.
BASIS OF ALLOCATION
Costs are allocated on the basis of hours expended for benefiting agencies in relationship to the
total hours expended for all agencies and functions.
5 3/ 4/ 2008 208 PM
Governor's Office of Strategic Planning and Budgeting
Organization Chart
Director
James
Apperson
I
Budget Analyst
Senior Budget Analyst
Office Manager
Budget Analyst
Senior Budget Analyst
Principal Budget Analyst
Budget Analyst
Budget Analyst
Principal Budget Analyst
Budget Analyst
Budget Analyst
Principal Budget Analyst
Economist Senior
Programmer Principal
Chief Economist
Budget Analyst
J:\ GAO\ FEDERAL\ SWCAP\ Section I\ Swcap08\ WORKBOOK\ Org Charts\ OSPB Effective FY 06 STATE OF ARIZONA
OFFICE OF STRATEGIC PLANNING AND BUDGETING
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Rent Disallowed costs Total allowable:
$
2,096,931 ( 108,800) ( 915,090) 1,073,040
Equipment Use Occupancy Costs
1,761 79,982
Total to be allocated:
$
1,154,783
3/ 4/ 2008 2: 08 PM
STATE OF ARIZONA
OFFICE OF STRATEGIC PLANNING AND BUDGETING
GENERAL GOVERNMENT
Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE
Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veteran's Service Commission
INSPECTION AND REGULATION
Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION
AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY
Department of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION Department of Transportation
NATURAL RESOURCES
Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Units of Service
Actual Costs for FY 2006
Estimated Costs for FY 2006
218 135 72 20
14,542 9,005 4,803 1,334
7,777 12,466 1,144
1,450 1,456 457 1,613 83 239
96,721 97,121 30,484 107,594 5,536 15,942
97,268 129,005 25,218 94,237 4,460 9,550
198 6 448 88 25 183 36 20
13,207 400 29,883 5,870 1,668 12,207 2,401 1,334
8,406 2,630 2,859 3,317 6,519 4,174 16,297 858
25
1,668
16,812
75 1,264 30 238 88 275
5,003 84,314 2,001 15,876 5,870 1B, 344
9,950 42,773 3,317 21,272 7,091 14,181
B06 36 240 916 514
53,764 2,401 16,009 61,101 34,286
95,152 3,660 10,350 29,449 5,947
832
55,498
34,195
68 15 244 162 129
4,536 1,001 16,276 10,806 8,605
3,946 3,317 12,180 3,946 5,947
3,647 961
243,270 64,103
317,994 58,841
17,312
1,154,783
1,126,503
8
Roll Forward
Fixed Costs for FY 2008
6,765 ( 3,461) 3,659 1,334
21,306 5,544 8,462 2,668
( 547) ( 31,883) 5,266 13,356 1,076 6,393
96,174 65,238 35,750 120,950 6,613 22,335
4,802 ( 2,230) 27,024 2,553 ( 4,851) 8,033 ( 13,896) 476
18,009 ( 1,830) 56,908 8,423 ( 3,184) 20,239 ( 11,494) 1,810
( 15,144)
( 13,477)
( 4,947) 41,541 ( 1,315) ( 5,396) ( 1,221) 4,162
56 125,855 686 10,479 4,649 22,506
( 41,3B9) ( 1,258) 5,659 31,652 28,339
12,375 1,143 21,668 92,753 62,625
21,303
76,800
590 ( 2,316) 4,096 6,860 2,658
5,126 ( 1,315) 20,372 17,667 11,263
( 74,724) 5,262
168,546 69,364
28,279
1,183,062
31412008
2: 08 PM STATE OF ARIZONA
OFFICE OF STRATEGIC PLANNING AND BUDGETING
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service
Units of Service
Allocated Cost
Office of Equal Opportunity
12
$ 800
Office of Strategic Planning & Budgeting
41
2,735
ADOA,
Director's Office
872
58,166
State Treasurer
36
2,401
Total to be allocated:
961
$ 64,103
9 3/ 4/ 2008 209 PM
STATE OF ARIZONA
OFFICE OF THE GOVERNOR
OFFICE OF EQUAL OPPORTUNITY
SERVICES PROVIDED
The Office of Equal Opportunity administers statewide affirmative action and nondiscrimination programs, provides defense on all employment discrimination charges against the State, and prepares all equal employment reports.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?), Appendix A, Section C.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
Costs have been identified and allocated based on the number of full- time equivalent positions in State agencies.
10 3/ 412008 2: 09 PM
Governor's Office of Equal Opportunity
Organizational Chart
Governor's
Chief of Staff,
Operations
\
Director
I
I
EEO Coordinator
I
EEO Specialist
]
Administrative
Assistant
STATE OF ARIZONA
OFFICE OF EQUAL OPPORTUNITY
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Rent Exclude Insurance Premium Total allowable:
$
227,432 ( 24,800) ( 2,500) 200,132
Equipment Use Occupancy Costs Office of Strategic Planning & Budgeting
1,760 20,262 800
Total to be allocated:
$
222,955
12 31412008 2: 09 PM
STATE OF ARIZONA
OFFICE OF EQUAL OPPORTUNITY
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT
Attorney General Department of Commerce Department of Housinq Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE
Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & Hard of Hearing Veterans' Services
INSPECTION AND REGULATION
Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION
AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY
Department of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION
Department of Transportation
NATURAL RESOURCES
Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
Units of Service
540
75
9
160
96
1,584
3,951
428
1,654
15
299
234
52
313
285
17
29
40
33
12
0
587
215
28
9,727
7
96
1,902
1,164
4,649
275
12
206
249
199
3,725 1,021
33,886
Actual
Costs for
FY 2006
3,555
493
59
1,051
630
10,419
25,992
2,819
10,885
99
1,969
1,541
342
2,058
1,875
112
191
265
217
76
0 3,864 1,414
184
63,998
46
629
12,513
7,657
30,588
1,806
81
1,358
1,640
1,307
24,506 6,716
222,955
Estimated
Costs for
FY 2006
3,597
519
38
753
600
8,376
21,678
3,102
10,224
88
1,894
1,568
326
1,885
1,767
107
182
290
207
72
0 3,812 1,292
175
0
0
0
62,910
44
771
11,643
7,767
28,857
1,720
77
1,093 1,537 1,189
22,950 6,567
209,676
Fixed
Roll Costs for
Forward FY 2008
( 42) 3,513
( 27) 466
22 81
298 1,348
30 660
2,043 12,462 4,314 30,306
( 284) 2,535
661 11,546
11 110
75 2,044
( 27) 1,514
16 358
173 2,231
108 1,983
5 117
9 200
( 25) 239
10 227
4 79
00
51 3,915
122 1,536
9 192
1,088 65,086
2 48
( 142) 487
870 13,383
( 110) 7,547
1,732 32,320
86 1,892
4 85
265 1,623
103 1,743
119 1,426
1,556 26,062 150 6,866
13,278 236,233
13 3/ 4/ 2008 209 PM
STATE OF ARIZONA
OFFICE OF EQUAL OPPORTUNITY
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service
Office of Strategic Planning & Budgeting
Office of Equal Opportunity
Records Management
Attorney General
ADOA, Director's Office
State Treasurer
Total to be allocated:
Units of Service
25.2
2.9
19.0
79.6
860.7
33.4
1,020.8
Allocated Cost $ 166
19
125
524
5,663
220
$ 6,716
14 3/ 4/ 2008 209 PM
STATE OF ARIZONA
LEGISLATIVE DEPARTMENT OF LIBRARY, ARCHIVES AND PUBLIC RECORDS
RECORDS MANAGEMENT
SERVICES PROVIDED
Among the many services rendered by the Department of Library, Archives and Public Records,
one qualifies as a central service.
The Department provides a records management program, including microfilming services for all
State agencies.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 87),
Appendix A, Section C.
RELEVANCE TO GOVERNMENT PROJECTS
Records management is a necessary function in the operations of all State agencies including
those processing and storing documents relating to the government projects.
BASIS OF ALLOCATION
Costs of the Public Records Division are allocated on the basis of the ratio of the value of services
provided to benefiting agencies to the total value of services.
15 314/ 2008 2: 09 PM
r- Â ARIZONA
STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS Aft Agency oftile Legislature
BOARD OF THE LIBRARY, ARCHIVES & PUBLIC RECORDS
I
DIRECTOR'S
OFFICE
r
ADMINISTRATIVE
FISCAL
PERSONNEL
LEGISLATIVE
OUTREACH
TECHNOLOGY
SERVICES
CARNEGIE CENTER DIGITAL
GOVERNMENT BOARDS AND COMMISSIONS
( TOTAL )
15.2
Tola1112.8
I
HISTORY AND
ARCHIVES
I
ACCESSIONS
PROCESSING
REFERENCE
PRESERVATION
PUBLIC SERVICES
CONSULTATION
( TOTAL) . 10
ARIZONA STATE
I
LIBRARY
DEVELOPMENT
I
PUBLIC LIBRARY
DEVELOPMENT
Consultant Services
Program Coordination
INTERLIBRARY
COOPERATION &
RESOURCE SHARING
ST ATE & FEDERAL . GRANTS
Library Services &
Technology Act ( LSTAl
Ii- RATE
COORDINATION
ONEBOOKAZ
( TOTAL )
7.5 DIRECTOR
I
BRAILLE AND
TALKING nOOK LIBRARY
I
READER SERVICES
Reader Advisement
Reference
Consulting
Public Services
TECHNICAL SERVICES
Acquisitions
Collection Maintenance
Circulation
SPECIAL SERVICES
Collection Development
Volunteers  Recording
Dupllcallng
Outreach
MACHINESERVICES
Distribution
Repair
( TOTAL) 18
r
MUSEUM
1
EDUCATION
PROGRAMS
EXHIBITS
COLLECTION
MANAGEMENT
MUSEUM STORE
SECURITY
( TOTAL)
14.1
1
RECORDS
MANAGEMENT
I
RECORDS CENTER
OPERATIONS
CONSULTING
&
ANALYSIS
SERVICES
PRESERVATION
IMAGING
( TOTAL) 17
-\
LAW AND
RESEARCH
LmRARY
I
LAW & GENERAL
INFORMATION
SERVICES
Reference . Interlibrary Loan and Document Delivery
PublicServices
TECHNICAL
SERVICES
Cataloging
Serials
Acqulsltlons
( TOTAL) !
31
I
STATE OF ARIZONA
LIBRARY, ARCHIVES AND PUBLIC RECORDS - ADMINISTRATION
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Insurance Premium Total allowable:
$
1,716,130 ( 72,600) 1,643,530
Equipment Use Occupancy
12,027 49,278
Total to be allocated:
$
1,704,836
17 3/ 4/ 2008 210 PM
STATE OF ARIZONA
LIBRARY, ARCHIVES AND PUBLIC RECORDS - ADMINISTRATION
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
LAPR Divisions Units of Service Allocated Costs
Director's Office 16.8 $ 232,257
Archives 9.0 124,795
Library Development 10.0 138,661
Library for the Blind 23.3 322,387
Museum 14.0 193,432
Records Management 19.0 263,456
Law & Research Library 31.0 429,849
Total allocated: 123.0 $ 1,704,836
18
3/ 4/ 2008 210 PM
STATE OF ARIZONA
LIBRARY, ARCHIVES AND PUBLIC RECORDS - RECORDS MANAGEMENT
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Utilities Exclude Rent Total allowable:
$
667,074 ( 67) ( 184,600) 482,407
Equipment Use Occupancy Costs Library - Administration Office of Equal Opportunity
10,474 224,129 263,456 125
Total to be allocated:
$
980,590
19 31412006 210 PM
STATE OF ARIZONA
LIBRARY, ARCHIVES AND PUBLIC RECORDS - RECORDS MANAGEMENT
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE
Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veteran's Service Commission
INSPECTION AND REGULATION
Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION
AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY
Department of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION
Department of Transportation
NATURAL RESOURCES Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
Units of
Service
31,350 246 232 800 176
14,119 13,189 4,142 8,490
48
135 483 9,875 376
309 586
369
2,540 31 1,361 427
26,900
3,626 2,543
25,335
785
566 556 3,637
77,590 8,508
239,330
Actual Costs for FY 2006
128,448 1,008 951 3,278 721
57,849 54,038 16,971 34,785
197
553 1,979 40,460 1,541
1,266 2,401
1,512
10,407
127 5,576 1,750
110,215
14,857 10,419
103,803
3,216
2,319 2,278 14,902
317,904 34,859
980,590
Estimated Costs for FY 2006
110,179 924 700 2,456 8,125
44,585 69,937 17,713 29,862
206
1,235 1,918 29,923 954
1,226 420
7,819
136 5,451 1,011
48,442
12,381 5,451
86,127
1,974
2,233 2,469 3,546
305,685 29,315
832,403
Fixed
Roll
Costs for
Forward
FY 2008
18,269
146,717
84
1,092
250
1,201
822
4,100
( 7,404)
( 6,683)
13,264
71,113
( 15,899)
38,139
( 742)
16,228
4,924
39,709
( 9)
188
( 681)
( 128)
61
2,040
10,537
50,997
586
2,127
40
1,306
1,981
4,382
1,512
3,024
2,588
12,995
( 9)
118
126
5,702
738
2,488
61,774
171,989
2,476
17,332
4,969
15,388
17,676
121,480
1,242
4,458
86
2,405
( 191)
2,087
11,355
26,257
12,219
330,123
5,545
40,404
148,187
1,128,777
20 3/ 4/ 2008 210 PM
STATE OF ARIZONA
LIBRARY, ARCHIVES AND PUBLIC RECORDS - RECORDS MANAGEMENT
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service
Attorney General Records Management Office of Strategic Planning & BUdgeting State Treasurer
ADOA, Director's Office
Management Services
Special Services
Motor Pool
Building & Planning
General Accounting Office
Risk Management Office
Enterprise Procurement Service
Workman's Compensation
Personnel Services Division
ISO: Automation
ISO: Telecommunication
Units of Service Allocated Cost
2,543 $
778
53
496
43
851
63
41
273
278
1,468
531
990
13
10
77
10,419
3,188
217
2,032
176
3,487
258
168
1,119
1,139
6,015
2,176
4,056
53
41
315
8,508 $ 34,859
21 3/ 4/ 2008 210 PM
STATE OF ARIZONA
OFFICE OF THE ATTORNEY GENERAL
LEGAL SERVICES PROVIDED TO STATE AGENCIES
SERVICES PROVIDED
The Attorney General's Office serves as legal advisor to State agencies.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMS Circular A- 8?),
Appendix S, Section 10. RELEVANCE TO GOVERNMENT PROJECTS Legal services required in the administration of Federal grants are provided by the Office of the
Attorney General.
BASIS OF ALLOCATION
The allowable legal services costs are allocated on the basis of each agency's direct hourly
usage of Attorney General services. Direct billed services are not included in the allocation.
22 3/ 4/ 2008 210 PM
Arizona Attorney General's Office
ATTORNEY
GENERAL
(
SpecialCounselfor Special PolicyAdvisor Directorof Children, Director 01 Directorof Solicitor Ge. neral
[ Youlll and Families Communications Governmental Affairs Litigation for Law Enforcement
L.
CHIEF!
CHIEF DEPUTY ASSISTANTATTORNEY ATTORNEYGENERAL GENERAL
,------,
ADMINISTRATIVE CHILO~ FAMILY CIVIL-- J CIVILRIGHTS PUBLICADVOCACY [
l lJ
OPERATIONS PROTECTION CRIMINAL
L
Library & ~
October, 2006 STATE OF ARIZONA
ATTORNEY GENERAL, ADMINISTRATION
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures * Exclusions * Unallowable * Direct Costs Total allowable:
$
15,357,171 ( 5,070,203) ( 2,544,225) ( 1,486,039) 6,256,704
Equipment Use Occupancy Costs
91,233 2,299,631
Total to be allocated:
$ 8,647,569
* Detailed on the Attorney General's Indirect Cost Proposal for FY Ending June 3
24
3/ 4/ 2008 210 PM
STATE OF ARIZONA
ATTORNEY GENERAL, ADMINISTRATION
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Civil Division:
Administrative Law
Bankruptcy & Collection Enforcement
Education & Health
Employment Law
Liability Management
Licensing & Enforcement Section Natural Resources
Tax Section
Transportation Section
Child & Family Protection: DES - Other Protective Services
Civil Rights Division: Compliance & Conflict Resolution Litigation Section
Criminal Division: Capital Litigation Criminal Appeals Drug Enforcement & Violent Crimes Fraud & Public Corruption Special Investigations Victim Witness
Public Advocacy Division:
Consumer Protection & Advocacy
Environmental Enforcement
Allowable
Unallowable
FTE
Allocated Costs
FTE Cost 20.8 $ 186,587
FTE Cost 13.0 $ 116,616
33.8
$ 303,203
40.0
358,820
40.0 358,820
19.9
178,513
7.0 62,794
12.9 115,719
24.3
217,983
24.3 217,983
88.0
789,405
88.0 789,405
34.3
307,688
9.6 86,117
24.7 221,571
17.0
152,499
13 116,617
4.0 35,882
13.2
118,411
13.2 118,411
34.2
306,791
34.2 306,791
331.3
2,971,929
331.3 2,971,929
0.4
3,588
0.4 3,588
25.3
226,954
25.3 226,954
11.0
98,676
11.0 98,676
17.7
158,778
17.7 158,778
27.3
244,895
27.3 244,895
34.0
304,997
34.0 304,997
73.8
662,023
73.8 662,023
12.0
107,646
12.0 107,646
14.3
128,278
14.3 128,278
76.7
688,038
29.2 261,939
47.5 426,099
355
318,453
79.6 $ 714,054
35.5 318,453 884.4 $ 7,933,515
964.0
$ 8,647,569
NOTES:
1. Allowable FTE represents those Sections that provide Legal Services to State agencies. Direct billed services are not included ( Inter- governmental Service Agreements and FTE paid directly by the Department of Economic Security).
ATIY- GEN_ 08 25 31412008 2: 10 PM
STATE OF ARIZONA
ATTORNEY GENERAL, LEGAL SERVICES PROVIDED TO STATE AGENCIES
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
Agency Counsel Division: Administrative Law Section Education & Health Section Natural resources Civil Division: Licensing & Enforcement Civil Rights & Public Advocacy Consumer Protection & Advocacy Total allowable:
$
1,634,577 509,589 845,212 740,097 2,337,307 6,066,782
Equipment Use Attorney General - Administration Office of Equal Opportunity Public Records
6,443 714,054 524 10,419
Total to be allocated:
$
6,798,222
26 31412008 2 10 PM
STATE OF ARIZONA
ATTORNEY GENERAL
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veterans' Services
INSPECTION AND REGULATION Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY Department of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION Department of Transportation
NATURAL RESOURCES Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL Units of Service
187 30 19
5
4 194 2,339 1,176 0 74
3 11 10
2 16 47
292
9
312 2,723 5 10
23
905 14 41 85
154
216
18
5,445 29
41,007 441
55,843
Actual
Costs for
FY 2006
22,741 3,652 2,362
572
487 23,629 284,731 143,187 49 8,996
353 1,363 1,254
183 1,887 5,673
35,559
1,035
37,933 331,442 609 1,169
2,763
110,111 1,680 4,955
10,348 18,735
26,271
2,228
662,871 3,567
4,992,104 53,723
6,798,222 Estimated Costs for FY 2006
10,281 615 3,007 20
10,984 7,371 233,261
6,248
615
12,546 8,494 2,285 1,455
120,975
1,894
21,557 196,708 2,255 488
43,358
168,990 10,466 7,937
66,809
13,112
34,679
586,404 34,034
4,539,276 202,917
6,349,041
Fixed Roll Costs for Forward FY 2008
12,460 35,200 3,037 6,689
( 645) 1,716 553 1,125
487 974 12,646 36,275 277,360 562,091 ( 90,074) 53,114 49 97 2,748 11,744
( 262) 91
( 11,182) ( 9,819) ( 7,240) ( 5,986) ( 2,285) ( 2,285) ( 1,272) ( 1,089)
1,887 3,774 ( 115,302) ( 109,629) 35,559 71,119
( 859) 175
16,376 54,310 134,734 466,176 ( 1,647) ( 1,038) 681 1,849
( 40,595) ( 37,831)
( 58,879) 51,232 ( 8,786) ( 7,106) ( 2,983) 1,972 10,348 20,695 ( 48,074) ( 29,338)
13,159 39,430
( 32,451) ( 30,223)
76,468 739,339 ( 30,467) ( 26,901)
452,827 5,444,931 ( 149,195) ( 95,472)
449,181 7,247,402
27 3/ 4/ 2008 210 PM STATE OF ARIZONA
ATTORNEY GENERAL
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service
Units of Service
Allocated Cost
ADOA, Director's Office Enterprise Procurement Service State Treasurer
203.2 118.5 119.6
$
24,737 14,426 14,560
Total allocated:
441.3
$
53,723
28 3/ 4/ 2008 210 PM STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
STATEWIDE ALLOCATION PLAN
FOR THE FISCAL YEAR 2008
INTRODUCTION
The Arizona Department of Administration provides certain centralized general support services to State agencies, including accounting and financial services, personnel, building and grounds maintenance, building, planning and construction services, purchasing, risk management, automated technology planning and operation, telecommunications and security services.
29
INDEX 3/ 4/ 2008 2 11 PM
Arizona Departrr   t of Administration
Director
Deputy Director
Budgel
Legislative liaison I PIQ
Ombudsman/ Operations
Slate
9- 1 Â  1 Program Administration STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
INSURANCE PREMIUM
SERVICES PROVIDED
The Risk Management Self Insurance Fund covers liability, property and casualty insurance.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?) ,
Appendix B, Section 22.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations.
Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION The portion billed to the General Fund was allocated to each Arizona Department of Administration section based on General Fund full- time equivalent ( FTE) employees.
31 3/ 412008 2.11 PM
STATE OF ARIZONA
ADOA, INSURANCE PREMIUM
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Total FY 06 Insurance Premium
$ 2,581,000
Other than General Fund Premium costs
( 2,222,600)
Total allowable:
$ 358,400
Central Service
Units of Service
Allocated Cost
Director's Office
19.2
$ 20,547
Management Services
27.5
29,430
Mail Room
4.0
4,281
General Accounting
78.3
83,794
Enterprise Procurement Service
40.2
43,021
Tenant Services
116.7
124,889
Capitol Police
49.0
52,438
Total allocated:
334.9
$ 358,400
32 3/ 4/ 2008 211 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
DIRECTOR'S OFFICE
SERVICES PROVIDED
The Director of the Arizona Department of Administration coordinates and evaluates the programs throughout the Department, with the ultimate goal of providing effective and efficient services to user State agencies.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?), Appendix A, Section C.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
The basis of allocation is the ratio of full- time equivalent ( FTE) employees within each division to the total number within the Department.
33 3/ 412008 212 PM
STATE OF ARIZONA ADOA, DIRECTOR'S OFFICE ACTUAL FY 2006 COSTS FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Insurance Premium Total allowable:
$
801,609 ( 4,800) 796,809
Equipment Use Occupancy Costs Occupancy ( Conf Rm) GF Insurance Premium Office of Strategic Planning & BUdgeting Office of Equal Opportunity Records Management Attorney General
2,298 90,949 48,647 20,547 58,166 5,663 176 24,737
Total to be allocated:
$
1,047,992
34 31412008 2: 12 PM
STATE OF ARIZONA
ADOA, DIRECTOR'S OFFICE
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Dept of Administration ADOA, Director's Office Capitol Police Management Services Special Services Motor Pool Surplus Property Mail Room Tenant Services Building & Planning General Accounting Office Risk Management Office Enterprise Procurement Service Workman's Compensation Personnel Services Division ISO: Automation ISO: Telecommunication ISO: 911 Emergency
Total allocated:
Units of Service
19.2
49.0
27.5
14.3
19.0
23.0
4.0
116.7
56.0
78.3
67.0
40.2
29.0
183.0
158.4
22.0
5.0
911.6
Allocated Cost
$ 22,073 56,331 31,615 16,440 21,843 26,441 4,598 134,160 64,379 90,015 77,024 46,215 33,339 210,380 182,100 25,292 5,748
$ 1,047,992
35 3/ 4/ 2008 2 12 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
MANAGEMENT SERVICES DIVISION
SERVICES PROVIDED
The Division of Management Services of the Arizona Department of Administration is responsible for providing administrative services to all the divisions of the department. Services include accounting, purchasing and general office services.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?). Appendix C, Paragraph A- 1.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
The basis of allocation is the ratio of full- time equivalent ( FTE) employees within each division to the total number within the Department.
36 3/ 4/ 2008 2: 12 PM
STATE OF ARIZONA
MANAGEMENT SERVICES DIVISION
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Insurance Premium Exclude Rent Total allowable:
$
1,162,572 ( 224,200) ( 86,700) 851,672
Equipment Use Occupancy Costs GF Insurance Premium Records Management ADOA, Director's Office
4,277 173,453 29,430 3,487 31,615
Total to be allocated:
$
1,093,933
37 3/ 4/ 2008 212 PM
STATE OF ARIZONA
MANAGEMENT SERVICES DIVISION
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Dept of Administration ADOA, Director's Office Capitol Police Management Services Special Services Motor Pool Surplus Property Mail Room Tenant Services Building & Planning General Accounting Office Risk Management Office Enterprise Procurement Service Workman's Compensation Personnel Services Division ISO: Automation ISO: Telecommunication ISO: 911 Emergency
Total allocated:
Units of Service
19.2
49.0
27.5
14.3
19.0
23.0
4.0
116.7
56.0
78.3
67.0
40.2
29.0
183.0
158.4
22.0
5.0
911.6
Allocated Cost
$ 23,040 58,801 33,000 17,160 22,800 27,600 4,800 140,042 67,201 93,961 80,401 48,241 34,800 219,603 190,082 26,400 6,000
$ 1,093,933
38 3/ 4/ 2008 2.12 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
MANAGEMENT SERVICES DIVISION, MAIL ROOM
SERVICES PROVIDED
The Mail Room Section of the Management Services Division is responsible for collecting, sorting
and posting of mail for the Arizona Department of Administration and other State agencies.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?),
Appendix B, Section?
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations.
Accordingly, the Federal grant programs benefit from these services and should bear their
proportionate share of the costs.
BASIS OF ALLOCATION
Costs have been identified and allocated on actual postage charges.
39 3/ 4/ 2006 ' 2. 12 PM
STATE OF ARIZONA
MANAGEMENT SERVICES DIVISION, MAIL ROOM
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures $ 123,300 Exclude Insurance Premium ( 1,300) Total allowable: 122,000
Occupancy Costs 7,704 GF Insurance Premium 4,281 Director's Office 4,598 Management Services 4,800
Total to be allocated: $ 143,383
40
314/ 2008 2: 12 PM
STATE OF ARIZONA
MANAGEMENT SERVICES DIVISION - MAIL ROOM
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veteran's Service Commission
INSPECTION AND REGULAnON Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY Depa rtment of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION Department of Transportation
NATURAL RESOURCES Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL Units of Service
14,387
684 12,680 21,630
243
75 3,544 4,929
5
41,085
4,147 2,205 255
99,810 2,956
17,688
23 592 323,504 119,347 669,787
Actual
Costs for
FY 2006
3,080
147 2,715 4,630
52 16 759 1,055 1
8,795
888 472 55
21,365 633
3,787
5 127 69,253
25,549 143,383
Estimated
Costs for
FY 2006
4,026
2,284 6,655
27 3
2
7,049
244
106
2,747
22,607 1,643 1
4,038
2,865
14
60,209 21,566
136,086
Fixed
Roll
Costs for
Forward
FY 2008
( 946)
2,134
147
294
431
3,145
( 2,025)
2,605
25
77
13
29
759
1,518
1,055
2,110
( 1)
1,746
10,541
644
1,532
472
944
( 52)
3
( 2,747)
( 2,747)
( 1,240)
20,126
( 1,010)
( 377)
( 1)
( 1)
( 251)
3,535
( 2,865)
( 2,865)
( 14)
( 14)
5
10
127
254
9,044
78,297
3,983
29,532
7,299
150,683
41 3/ 412008 2.12 PM
STATE OF ARIZONA
MANAGEMENT SERVICES DIVISION - MAIL ROOM
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service
Office of Strategic Planning & Budgeting
Office of Equal Opportunity
ADOA, Director's Office
Capitol Police
Building & Planning
Special Services
Motor Pool
Surplus Property
Tenant Services
Management Services Division
General Accounting Office
Enterprise Procurement Service
Risk Management
Personnel Services Division
ISD: Technology and Telecom
ISD: 911
State Treasurer
Total allocated:
Units of Service
10
86
527
1,938
846
18,908
495
6,466
578
1,174
26,872
1,008
28,597
27,449
578
514
3,301
119,347
Allocated Cost
$ 2
19
113
415
181
4,048
106
1,384
124
251
5,753
216
6,122
5,876
124
110
707
$ 25,549
42
3/ 4/ 200& 2: 12 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
GENERAL ACCOUNTING OFFICE
SERVICES PROVIDED
The General Accounting Office ( GAO) of the Arizona Department of Administration is responsible for maintaining all official accounting records relating to the accounts of the State and its agencies. This Office prepares and issues warrants.
The GAO is responsible for preparing the Statewide Comprehensive Annual Financial Report in accordance with generally accepted accounting principles, the Single Audit Act of 1984 and OMB Circular A- 133. The GAO prepares the Statewide Cost Allocation Plan ( SWCAP) in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?) and OMB Circular A- 133, and the Cash Management Improvement Act Annual Report in accordance with 31 CFR 205. The GAO also prepares the Budgetary ( Legal) Basis Annual Report which discloses the cash basis ending fund balance of all State funds as well as the budgetary performance of all State agencies.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?), Appendix C, Paragraph A- 1.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
Costs have been identified and allocated on the total number of accounting transactions, actual payroll warrants, and non- payroll warrants processed.
43 3/ 4/ 2008 2 13 PM
STATE OF ARIZONA
GENERAL ACCOUNTING OFFICE
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures $ 5,868,070
Exclude Rent ( 1,822,893)
Exclude CMIA ( 9,466)
Exclude Cash Basis Annual Report Cost ( 51,346)
Exclude Insurance Premium ( 25,200)
Total allowable: 3,959,164
Equipment Use 35,742 Occupancy Costs 270,043 GF Insurance Premium 83,794 Records Management 1,139 ADOA, Director's Office 90,015 Management Services 93,961 Mail Room 5,753
Total to be allocated: $ 4,539,611
====::: i::!:::::::======
3/ 4/ 2008 213 PM
STATE OF ARIZONA
GENERAL ACCOUNTING OFFICE
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Actual
AFIS"
Costs
Estimated
Fixed
Units of
Costs for
Collections
less
Costs for
Roll
Costs for
Service
FY 2006
FY 2006
Collections
FY 2006
Forward
FY 2008
GENERAL GOVERNMENT
Attorney General
148,193
51,480
1,300
50,180
43,213
6,967
57,147
Department of Commerce
40,538
14,082
10,700
3,382
2,562
820
4,202
Department of Housing
63,282
21,983
2,300
19,683
14,529
5,154
24,837
Office of the Governor
38,327
13,314
13,314
10,813
2,501
15,815
Library, Archives & Public Records
28,559
9,921
9,921
8,892
1,029
10,951
0
HEALTH AND WELFARE
0
Health Care Cost Containment System
356,217
123,744
23,400
100,344
90,015
10,329
110,673
Department of Economic Security
2,058,616
715,132
715,132
617,232
97,899
813,031
Department of Environmental Quality
410,766
142,694
237,000
( 94,306)
( 64,665)
( 29,641 )
( 123,947)
Department of Health Services
581,307
201,937
201,937
161,060
40,877
242,814
Council for the Hearing Impaired
8,927
3,101
3,101
2,895
206
3,307
Veterans' Services
37,694
13,094
11,900
1,194
1,448
( 254)
941
0
INSPECTION AND REGULATION
0
Department of Agriculture
66,024
22,936
22,936
20,506
2,430
25,365
Dept of Building & Fire Safety
10,782
3,746
3,746
3,116
630
4,375
Corporation Commission
37,315
12,963
9,800
3,163
1,757
1,406
4,568
Industrial Commission
60,983
21,185
23,400
( 2,215)
( 2,306)
91
( 2,125)
State Mine Inspector
3,710
1,289
1,289
1,355
( 66)
1,223
Radiation Regulatory Agency
8,739
3,036
3,036
2,869
166
3,202
Board of Nursing
10,615
3,687
2,700
987
946
41
1,029
Structural Pest Control Commission
7,991
2,776
2,776
2,243
533
3,309
0
EDUCATION
0
AZ Commission on the Arts
7,583
2,634
2,634
2,696
( 62)
2,572
Bd of Dir for Community Colleges
0
0
0
a
0
0
School for the Deaf and the Blind
85,126
29,571
5,700
23,871
22,974
897
24,769
Department of Education
293,200
101,853
10,000
91,853
82,683
9,170
101,023
Board of Regents
2,256
784
784
725
58
842
Arizona State University
994
345
345
23,044
( 22,699)
( 22,354)
Northern Arizona University
411
143
143
8,324
( 8,182)
( 8,039)
University of Arizona
1,418
493
493
27,180
( 26,688)
( 26,195)
a
PROTECTION AND SAFETY
a
Department of Corrections
777,550
270,109
15,800
254,309
248,236
6,073
260,382
AZ Criminal Justice Commission
14,137
4,911
2,800
2,111
1,869
242
2,353
Dept of Emergency & Military Affairs
108,396
37,655
37,655
31,137
6,518
44,173
Department of Public Safety
268,106
93,136
68,100
25,036
14,727
10,309
35,345
Juvenile Corrections
183,818
63,856
63,856
64,324
( 468)
63,387
0
TRANSPORTATION
a
Department of Transportation
1,719,600
597,363
836,500
( 239,137)
( 322,020)
82,882
( 156,255)
0
NATURAL RESOURCES
0
Game and Fish Department
444,432
154,389
136,000
18,389
( 48,047)
66,436
84,825
Arizona Geological Survey
6,523
2,266
2,000
266
( 169)
435
701
State Land Department
74,922
26,027
3,500
22,527
11,722
10,805
33,331
State Parks Board
90,146
31,315
17,300
14,015
12,235
1,780
15,796
Department of Water Resources
49,243
17,106
8,900
8,206
10,264
( 2,058)
6,148
OTHERS
2,261,280
785,534
91,500
694,034
493,214
200,820
894,854
CENTRAL SERVICE
2,700,242
938,023
218,000
720,023
538,694
181,329
901,351
TOTAL
13,067,968
4,539,611
1,738,600
2,801,011
2,142,295
658,716
3,459,728
GAO 08 45 314/ 2008 2 13 PM
STATE OF ARIZONA
GENERAL ACCOUNTING OFFICE
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service Agency
Units of Service
Allocated Cost
Office of Strategic Planning & Budgeting
5,882
$ 1,568
Office of Equal Opportunity
1,481
395
Records Management
5,213
1,390
Attorney General
11,979
3,194
Dept of Administration*
2,173,857
579,661
State Treasurer
501,830
133,814
Total allocated:
2,700,242
$ 720,023
* Oept of Administration
Units of Service
Allocated Cost
AOOA, Director's Office
45,785
$ 12,209
Capitol Police
116,848
31,158
Management Services
65,578
17,486
Special Services
34,101
9,093
Motor Pool
45,309
12,082
Surplus Property
54,847
14,625
Mail Room
9,539
2,543
Tenant Services
278,290
74,206
Building & Planning
133,541
35,609
General Accounting Office
186,719
49,789
Risk Management Office
159,772
42,603
Enterprise Procurement Service
95,863
25,562
Workman's Compensation
69,155
18,440
Personnel Services Division
436,393
116,365
ISO: Automation
377,730
100,722
ISO: Telecommunication
52,463
13,989
ISO: 911 Emergency
11,923
3,179
Total allocated to AOOA:
2,173,857
$ 579,661
46 3/ 4/ 2008 2: 13 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
ENTERPRISE PROCUREMENT SERVICE
SERVICES PROVIDED
The Enterprise Procurement Service is responsible for the centralized awarding of purchase contracts currently being used by all State agencies. The office prescribes the standards of quality, specifications and the methods of acquisition, and maintains records of all State owned property and equipment.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMS Circular A- 8?). Appendix C, Paragraph A- 1.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
Costs are allocated on the basis of estimated percentage of time expended for benefiting agencies in relationship to the total hours expended for all agencies and functions. Agency FTE is used to allocate total statewide hours to each agency.
47 3/ 4/ 2008 2- 13 PM
STATE OF ARIZONA
ENTERPRISE PROCUREMENT SERVICE
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclude Utilities Exclude Insurance Premium Total allowable:
$
1,778,962 ( 108) ( 10,600) 1,768,254
Equipment Use Occupancy Costs GF Insurance Premium Records Management Attorney General ADOA, Director's Office Management Services Mail Room General Accounting Office
2,627 109,173 43,021 2,176 14,426 46,215 48,241 216 25,562
Total to be allocated:
$
2,059,910
48 31412008 213 PM
STATE OF ARIZONA
ENTERPRISE PROCUREMENT SERVICE
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT
Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE
Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veteran's Service Commission
INSPECTION AND REGULATION
Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION
AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY
Department of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION
Department of Transportation
NATURAL RESOURCES
Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
Fixed Roll Costs for Forward FY 2008
( 17,813) 567 10,806 25,387 ( 11,889) ( 6,608)
( 359) 28,947 3,643 11,318
11,042 48,593 45,068 207,617 11,674 42,050 3,028 38,416 10,410 28,344 7,756 22,223
13,508 38,874
( 276) 479 4,140 14,246 11,137 36,392 2,485 5,307 ( 5,165) 3,032 ( 1,672) 45
9,281 21,348
3,318 8,996
( 14,060) 16,769 ( 17,014) 1,043
( 148) 257 ( 21,920) 95,153 ( 10,661) 19,549 ( 29,960) 61,931
( 45,003) 114,651 ( 3,973) 2,849 21,953 47,881
( 8,837) 31,999 9,098 47,040
( 5,066) 88,448
14,906 39,520 ( 1,344) ( 1,165) ( 9,435) 2,833
4,318 13,502 520 6,934
( 236,579) 159,771 256,851 749,139
13,766 2,073,676
Units of Service
14 11 4 23 6
29 126 24 27 14 11
20 1 8
20 2 6 1 9
4
24 14
0 91 23 71
124
5 20 32 29
73
19 0
10 7 5
308 382
1,600
Actual
Costs for
FY 2006
18,380 14,581 5,281 29,306 7,675
37,551 162,549 30,377 35,388 17,934 14,467
25,367
755 10,106 25,255
2,822 8,198 1,717 12,067
5,678
30,829 18,057 405 117,073 30,210 91,890
159,654
6,822 25,929 40,836 37,942
93,514
24,613 179
12,268 9,183 6,414
396,350 492,288
Estimated Costs for FY 2006
36,193 3,776 17,170 29,665 4,031
26,509 117,481 18,703 32,360 7,524 6,712
11,859 1,031 5,966
14,118 337
13,363 3,389 2,786
2,359
44,889 35,071 553 138,992 40,871 121,850
204,657 10,796
3,976 49,673 28,844
98,580
9,707 1,523 21,703 4,865 5,894
632,928 235,437
2,059,910 2,046,144
49 31412008 213 PM STATE OF ARIZONA
ENTERPRISE PROCUREMENT SERVICE
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service
Attorney General
Records Management
Office of Equal Opportunity
Office of Strategic Planning & Budgeting
State Treasurer
ADOA, Director's Office
Capitol Police
Management Services
Motor Pool
Surplus Property
MSD - Mail Room
Tenant Services
Building & Planning
General Accounting Office
Risk Management
Enterprise Procurement Service
Personnel Services Division
ISO - Automation
ISO - Telecommunication
ISO - 911 Emergency
Units of Service
0.9
0.2
0.2
12.4
0.8
5.0
1.1
26.7
8.7
10.4
12.2
41.0
34.8
16.1
13.4
102.5
14.1
63.4
14.5
4.0
382.4
Allocated Cost
$ 1,156 276 300 15,919 1,000 6,384 1,381 34,326 11,194 13,364 15,714 52,725 44,846 20,775 17,257 132,021 18,184 81,611 18,705 5,150
$ 492,288
50 31412008 2: 13 PM
STATE OF ARIZONA
OFFICE OF THE STATE TREASURER
SERVICES PROVIDED
The State Treasurer is the fiscal agent for the State. He receives moneys due to the State, maintains custody over the moneys and disburses the moneys in accordance with warrants issued by the Financial Services Division. The State Treasurer maintains records of all moneys received and disbursed. He is also responsible for the safekeeping of all securities lawfully held by this State.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 87), Appendix A, Section C.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
Costs are allocated on the basis of the number of documents processed by the Treasurer's Office for each benefiting agency to the total documents processed. Documents include actual non- payroll warrants, actual payroll warrants and actual deposits. The only costs allocated to agencies are the indirect costs allocated to the Treasurer's Office.
51 3/ 412008 214 PM
r==
Slate Treasurer
David Petersen
, ~\ CW£" Wt~ ljt"
I
'" ca Deputy Tre~ surer -~~ Operations ~ E. Blaine Vance ~~
TR Exec Secy I Kim Syra i
\ TRASO II Rhoda Bryce
1
Chief of Staff Tony Malaj
~==;;;;==.:"' i=~~~,;!!: f!!
~~~ t$ fu1~'~ ~~*~\! 1$} t~~~
Admin
Asst vacant TR Intern vacant ------- I I
vacant
A~
I . ~
rl Prog/ Proj Spec II I ! Accountant III Betty Hammon Kim Peed
h
L.. l Fis Svs Tech I I Fls Svs Spec III vacant Patricia Ruiz
H
Fis Svs Spec I f Freida
Chappel
Accountant III Lorraine Jones
I Acct Tech III Susan Secheslin loff
Fis Svs Spec V Carol Navarro
Fis Svs Spec 111 Pam Dickinson
Y Admin Asstlll Katherine Jaramillo
Office of the State- Treasurer
Investment Accounting vacant
Accountant V
Dale Stomberg
TR Fin Analyst
Shahzad Malik
TR Exec Cons I
Helen Garafola
ProglProj Spec II IÂ Laurie
Key
Admin Asst II t Kaly
Cabrera
Info Tech Spec V Henri Gauthier
I
rTreas Fin Sys Mgr John Turner
Info Tech Spec III
Shannon
Cunnin ham
Deputy Treasurer Investments vacant
'\
TR Portfolio.
f--
ManagerfTrader Tim White
~ TR Portfotlo f- ManagerlTrader
vacant
FR ProglProj Spec II- Richard Greene STATE OF ARIZONA OFFICE OF THE STATE TREASURER ACTUAL FY 2006 COSTS FOR THE FY 2008 SWCAP
Allocated Costs: Office of Strategic Planning & Budgeting Office of Equal Opportunity Records Management Attorney General Mail Room General Accounting Enterprise Procurement Service
$
2,401 220 2,032 14,560 707 133,814 1,000
Total to be allocated:
$
154,733
Treasurer_ 08 53 314/ 2008 2: 14 PM
STATE OF ARIZONA
OFFICE OF THE STATE TREASURER
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veterans' Services
INSPECTION AND REGULATION Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION AZ Commission on the Arts St Bd of Directors for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY Department of Corrections AZ Criminal Justice Commission Dept of Emergency SVC5 & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTAnON Department of Transportation
NATURAL RESOURCES Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
Units of
Service
25,249 6,011 9,688 7,395 5,424
49,594 740,202 30,024 82,851
1,742 11,613
17,830 5,110 12,875 14,298
835
2,050
3,497
3,566
1,601
33,557
52,344
1,049
165
50
206
284,873
4,504 26,910 83,653 36,863
357,514
158,888
1,232 12,168 17,913 10,700
1,588,147 96,933
3,799,124
Actual
Costs for
FY 2006
1,028
245
395
301
221
2,020
30,147
1,223
3,374
71
473
726
208
524
582
34
83
142
145
65
0 1,367 2,132
43
7
2
8
11,603
183
1,096
3,407
1,501
14,561
6,471
50
496
730
436
64,683 3,948
154,733
Estimated
Costs for
FY 2006
1,023
292
383
294
213
2,029
30,521
1,444
3,523
71
528
821
213
565
720
40
89
149
145
84
0 1,492 2,267
48
3,131
1,125
3,691
13,671
187
986
3,667 1,704
9,462
3,350
91
465
803
482
55,382 4,323
149,475
Fixed
Roll Costs for
Forward FY 2008
6 1,034
( 47) 198
11 406
8 309
8 229
( 9) 2,011
( 373) 29,774
( 221) 1,002
( 149) 3,226
( 0) 71
( 55) 418
( 95) 631
( 5) 203
( 41) 484
( 137) 445
( 6) 28
( 5) 78
( 6) 136
0 146
( 19) 46
00
( 126) 1,241
( 135) 1,997
( 5) 37
( 3,124) ( 3,117)
( 1,123) ( 1,121)
( 3,683) ( 3,675)
( 2,069) 9,534
( 3) 180
110 1,206
( 260) 3,147
( 203) 1,299
5,099 19,660
3,121 9,592
( 40) 10
31 526
( 73) 656
( 46) 390
9,301 73,984
( 375) 3,573
5,259 159,992
Treasurer_ 08 54 3/ 4/ 2008 214 PM
STATE OF ARIZONA
OFFICE OF THE STATE TREASURER
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service Office of Strategic Planning & Budgeting Office of Equal Opportunity Records Management Attorney General Dept of Administration* State Treasurer Total allocated:
Units of Service 1,135 193 990 2,041 81,202 11,372 96,933
$ $
Allocated Cost 46 8 40 83 3,307 463 3,948
* Dept of Administration AOOA, Director's Office Capitol Police Management Services Special Services Motor Pool Surplus Property Mail Room Tenant Services Building & Planning General Accounting Office Risk Management Office Enterprise Procurement Service Workman's Compensation Personnel Services Division ISO: Automation ISO: Telecommunications ISO: 911 Emergency Total allocated to ADOA:
Units of Service 1,710 4,365 2,450 1,274 1,692 2,049 356 10,395 4,988 6,975 5,968 3,581 2,583 16,301 14,110 1,960 445 81,202
$ $
Allocated Cost 70 178 100 52 69 83 15 423 203 284 243 146 105 664 575 80 18 3,307
ss 3/ 4/ 2008 2 14 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
RISK MANAGEMENT
SERVICES PROVIDED
Risk Management provides a program of insurance coverage to the State for buildings, contents, personal property. and liability losses.
Policies are purchased or self- insurance programs are developed as determined to be in the best interest of the State. A program of risk management and loss prevention to reduce risks and accidents attempts to economize the total insurance costs of the State.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?). Appendix B. Section 22.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects. as well as to regular State agency operations. Accordingly. the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
The basis of allocation is the ratio of insurance costs for benefiting agencies to total insurance costs for all agencies.
Only the costs allocated to Risk Management are included here. Their administrative costs are billed to agencies in the premium.
56 3/ 4/ 2008 214 PM
STATE OF ARIZONA
RISK MANAGEMENT
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Allocated Costs: Records Management ADOA, Director's Office Management Services Division Mail Room General Accounting Office Enterprise Procurement Service State Treasurer
Total to be allocated:
$ 6,015 77,024 80,401 6,122 42,603 17,257 243
$ 229,665
=====:::::::========
3/ 4/ 2008 2: 14 PM
STATE OF ARIZONA
RISK MANAGEMENT
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
GENERAL GOVERNMENT
Attorney General Department of Commerce Department of Housing Office of the Governor Library, Archives & Public Records
HEALTH AND WELFARE
Health Care Cost Containment System Department of Economic Security Department of Environmental Quality Department of Health Services Comm for the Deaf & the Hard of Hearing Veterans' Services
INSPECTION AND REGULATION
Department of Agriculture Dept of Building & Fire Safety Corporation Commission Industrial Commission State Mine Inspector Radiation Regulatory Agency Board of Nursing Structural Pest Control Commission
EDUCATION
AZ Commission on the Arts Bd of Dir for Community Colleges School for the Deaf and the Blind Department of Education Board of Regents Arizona State University Northern Arizona University University of Arizona
PROTECTION AND SAFETY
Department of Corrections AZ Criminal Justice Commission Dept of Emergency & Military Affairs Department of Public Safety Juvenile Corrections
TRANSPORTATION
Department of Transportation
NATURAL RESOURCES Game and Fish Department Arizona Geological Survey State Land Department State Parks Board Department of Water Resources
OTHERS
CENTRAL SERVICE
TOTAL
Units of
Service
183,839 47,200 15,900 86,600 61,394
571,000 5,135,600 275,500 1,383,400 6,400 188,900
123,200 26,000 279,300 124,700 120,800 11,600 15,900 13,000
7,000
0 472,000 277,600
14,200 5,150,100 2,240,400 8,137,400
7,388,800 9,400
278,200 5,324,100 1,012,600
16,794,400
758,900
6,200 551,300 362,700 130,100
5,213,200 2,627,467
65,426,300
Actual
Costs for
FY 2006
645
166
56
304
216
2,004
18,027
967
4,856
22
663
432
91
980
438
424
41
56
46
25
0
1,657
974
50
18,078
7,864
28,565
25,937
33
977
18,689
3,555
58,953
2,664
22
1,935
1,273
457
18,300 9,223
229,665
Estimated
Costs for
FY 2006
859
146
40
135
233
1,645
14,843
715
3,812
12
702
414
103
1,482
501
336
33
42
34
20
12
1,487
555
31
18,225
6,903
28,259
24,881
30
1,172
16,652
4,382
56,174
2,783
21
1,872
1,133
219
17,374 11,212
219,485
Fixed
Roll Costs for
Forward FY 2008
( 214) 432
20 186
16 72
169 473
( 17) 198
359 2,363
3,184 21,212
252 1,219
1,044 5,901
11 33
( 39) 624
18 451
( 12) 80
( 501) 479
( 63) 375
88 512
7 48
14 70
11 57
4 29
( 12) ( 12) 170 1,827 420 1,394
18 68
( 147) 17,932 961 8,826 305 28,870
1,056 26,993
3 36
( 195) 781
2,037 20,726
( 828) 2,727
2,779 61,732
( 119) 2,545
1 23
63 1,999
140 1,413
237 694
00 926 19,226 ( 1,989) 7,234
10,180 239,845
58 3/ 4/ 2008 214 PM
STATE OF ARIZONA
RISK MANAGEMENT
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Central Service Agency Units of Service Allocated Cost
Office of Strategic Planning & Budgeting 6,800 $ 24
Office of Equal Opportunity 2,500 9
Records Management 11,206 39
Attorney General 14,861 52
Dept of Administration* 2,581,000 9,060
State Treasurer 11,100 39
Total allocated: 2,627,467 $ 9,223
* Dept of Administration Allocated Cost ADOA, Director's Office $ 191 Capitol Police 487 Management Services 273 Special Services 142 Motor Pool 189 Surplus Property 229 Mail Room 40 Tenant Services 1,160 Building & Planning 557 General Accounting Office 778 Risk Management Office 666 Enterprise Procurement Service 400 Workman's Compensation 288 Personnel Services Division 1,819 ISO: Automation 1,574 ISO: Telecommunications 219 ISO: 911 Emergency 50
Total allocated: 911.6 $ 9,060 Units of Service
19.2
49.0
27.5
14.3 190
23.0
4.0
116.7
56.0
78.3
67.0
40.2
29.0
183.0
158.4
22.0
5.0
59
3/ 4/ 2008 2 14 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
BUILDING AND PLANNING SERVICES
SERVICES PROVIDED
Building and Planning is responsible for construction review, building/ construction
inspection, land acquisitions, tenant improvements, building renovation, state capital planning,
building renewal allocations, office space allocations, office lease reviews, agency relocation and
parking.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 87),
Appendix B, Section 11.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations.
Accordingly, the Federal grant programs benefit from these services and should bear their
proportionate share of the costs.
BASIS OF ALLOCATION
These are bUilding specific depreciation costs and are used in the occupancy calculation. Costs
have been classified into four types and are depreciated as follows:
( 1)
Original Construction - cost of original construction or the acquisition cost has been depreciated on a 40 year life.
( 2)
Built- in Equipment - cost of equipment such as shelving, desk and modular furniture has been depreciated on a 15 year life.
( 3)
Major Renovation - cost of improvements such as elevator enhancements, remodeling, new air conditioning systems and other improvements has been depreciated on a 10 year life.
( 4)
Minor Remodeling - cost of minor improvements such as carpeting and draperies has been depreciated on a 5 year life.
60 3/ 4/ 2008 2: 14 PM
STATE OF ARIZONA
BUILDING AND PLANNING SERVICES
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures Exclusions ( Non ADOA Renewal Cost) Building Renewal ( to depreciation schedule) Exclusion ( Operating Transfers) Exclude Insurance Premium Exclude Utilities Exclude Health Lab Exclude Rent
Total allowable:
Equipment Use Occupancy Costs Records Management ADOA, Director's Office Management Services Division Mail Room General Accounting Office Enterprise Procurement Service Treasurer's Office Risk Management Office
Total to be allocated:
$ 5,311,584
( 2,268,384) ( 525,979) ( 2,990) ( 58,575) ( 250,000) ( 49,335) ( 221,143)
1,935,179
2,820 288,087 1,119 64,379 67,201 181 35,609 44,846 203 557
$ 2,440,180
These costs are used in the computation of the Occupancy Costs found on page 67.
61 3/ 4/ 2008 214 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
CAPITOL POLICE
SERVICES PROVIDED
The Capitol Police provide public safety services in the Phoenix and Tucson capitol complexes through vehicle, bicycle and foot patrols. They respond to emergencies, conduct criminal investigations and provide safety and security training for employees.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 87), Appendix A, Section C.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
Costs associated with providing for the Phoenix Capitol Mall security have been allocated on the total square footage of buildinqs served.
Costs associated with providing security for the Tucson Complex have been allocated on the total square footage of buildings served.
62 3/ 4/ 2008 2 15 PM
STATE OF ARIZONA
CAPITOL POLICE
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures
$ 2,106,189
Exclude Rent
( 12,750)
Exclude Health Lab
( 295,591)
Exclude Insurance Premium
( 15,560)
Exclude Operating Transfers
( 205)
Total allowable:
1,782,083
Equipment Use
4,361
Occupancy
110,425
GF Insurance Premium
52,438
ADOA, Director's Office
56,331
Management Services Division
58,801
Mail Room
415
General Accounting Office
31,158
Enterprise Procurement Service
1,381
State Treasurer
178
Risk Management Office
487
Total to be allocated:
$ 2,098,058
These costs are used in the computation of the Occupancy Costs found on page 67.
SECURITY_ OB 63 314/ 2008 215 PM
STATE OF ARIZONA
ARIZONA DEPARTMENT OF ADMINISTRATION
TENANT SERVICES
SERVICES PROVIDED
Tenant Services maintains and services certain buildings in the Phoenix and Tucson area. The services provided include: custodial and janitorial services, security, space allocation, grounds and parking area maintenance, facilities planning and various other services of a general nature.
ALLOWANCE UNDER 2 CFR Part 225
The costs incurred are in accordance with 2 CFR Part 225 ( formerly OMB Circular A- 8?), Appendix B, Section 25.
RELEVANCE TO GOVERNMENT PROJECTS
These services are applicable to Federal projects, as well as to regular State agency operations. Accordingly, the Federal grant programs benefit from these services and should bear their proportionate share of the costs.
BASIS OF ALLOCATION
Utilities and elevator costs are recorded by facility. Custodial, maintenance, grounds and security costs are prorated based on each facility's ratio of square footage to the total square footage of all applicable facilities.
64 3/ 4/ 2008 2 15 PM
STATE OF ARIZONA
TENANT SERVICES
ACTUAL FY 2006 COSTS
FOR THE FY 2008 SWCAP
AFIS FY 06 Expenditures
$ 14,946,130
Exclude Rent
( 387,090)
Exclude Insurance Premium
( 77,800)
Exclude Health Lab
( 49,335)
Total allowable:
14,431,905
Equipment Use
40,873
Occupancy Costs
246,695
GF Insurance Premium
124,889
ADOA, Director's Office
134,160
Management Services Division
140,042
Mail Room
124
General Accounting Office
74,206
Enterprise Procurement Service
52,725
Treasurer's Office
423
Risk Management Office
1,160
Total to be allocated:
$ 15,247,202
These costs are used in the computation of the Occupancy Costs found on page 67.
65 3/ 4/ 2008 2 15 PM
STATE OF ARIZONA
DEPARTMENT OF ADMINISTRATION - GENERAL SERVICES DIVISION - OCCUPANCY
ALLOCATION OF FY 2006 COSTS
FOR THE FY 2008 SWCAP
Actual
Estimated
Fixed
Costs for
Costs for
Roll
Costs for
FY 2006
FY 2006
Forward
FY 2008
GENERAL GOVERNMENT
Attorney General
2,675,824
2,527,709
148,115
2,823,938
Department of Commerce
362,640
411,614
( 48,975)
313,665
Department of Housing
169,149
191,993
( 22,844)
146,305
Office of the Governor
626,276
711,282
( 85,006)
541,271
Library, Archives & Public Records
942,390
939,774
2,616
945,006
HEALTH AND WELFARE
Health Care Cost Containment System
25,403
25,501
( 98)
25,305
Department of Economic Security
3,234,257
3,168,628
65,629
3,299,887
Department of Environmental Quality
2,441,858
2,439,801
2,057
2,443,915
Department of Health Services
3,553,736
3,287,607
266,129
3,819,865
Comm for the Deaf & Hard of Hearing
56,518
61,168
( 4,650)
51,868
Veterans' Services
13,490
( 13,490)
( 13,490)
INSPECTION AND REGULATION
Department of Agriculture
745,837
759,286
( 13,449)
732,388
Dept of Building & Fire Safety
210,737
188,957
21,780
232,517
Corporation Commission
798,531
771,170
27,361
825,891
Industrial Commission
State Mine Inspector
71,621
79,942
( 8,321)
63,300
Radiation Regulatory Agency
Board of Nursing
Structural Pest Control Commission
96,962
97,302
( 340)
96,622
EDUCATION
AZ Commission on the Arts
41,462
40,487
976
42,438
St Bd of Directors for Community Colleges
School for the Deaf and the Blind
Department of Education
867,499
873,238
( 5,739)
861,759
Board of Regents
Arizona State University
Northern Arizona University
University of Arizona
PROTECTION AND SAFETY
Department of Corrections
1,469,199
1,485,492
( 16,294)
1,452,905
AZ Criminal Justice Commission
162,840
153,695
9,145
171,985
Dept of Emergency Svcs & Military Affairs
Department of Public Safety
Juvenile Corrections
480,609
492,867
( 12,258)
468,351
TRANSPORTATION
Department of Transportation
41,846
40,801
1,045
42,890
NATURAL RESOURCES
Game and Fish Department
Arizona Geological Survey
90,450
97,288
( 6,838)
83,612
State Land Department
652,188
630,426
21,762
673,951
State Parks Board
279,781
229,987
49,794
329,575
Department of Water Resources
207,941
76,441
131,501
339,442
OTHERS
9,171,064
9,333,104
( 162,040)
9,009,024
CENTRAL SERVICE
3,907,427
3,925,914
( 18,487)
3,888,940
TOTAL
33,384,045
33,054,962
329,083
33,713,127
66 3/ 5/ 2008 9 35 AM
--
--
--
- --
---
I FY 2006 STATEWIDE COST ALLOCATION PLAN-= ICOST PER SQUARE FOOT I Sw::. AP 08 L C ss ss L L L l 1---- ss ss ss ss L Available Space
BLDG
CODE BUILDING ADDRESS
Office Slorage Shop
47 Evans House 1100 W washingten
3.728
Carnegie Library
9,000
23 1101 WlNashington
Corporation Commission
41,264
19 1200 WlNashinglon
912,877
67.539
83,787177,185 2,299 377,766
204,301
101,832
101,832
204,301
0
22
0
Law Building ~ 75 W washington
-~
46,249
38,936
510,872
3,853
208,518
105,389
56,209
2,497
58,706
112,721 4,794
107.927
17 Stale ore Bldg ( DES II) ~ 300 \ IV INashlngton
8,097
94 Secretary of State 14 N 18th Ave
2,371
2,371
31,711
° 0 31,711 8,796 1,951 1,5730
-~
-
\-- 3: 865
40,235
533,998
218,813
48,532
108,906
58,984
1,680
60,664
116,885 3,237
0
113,648
_ 15 , SlaleOtcBldg i, DESI) 1400 W washington-- Â 91,655
113,705
1,491~
15,161
512,6f4
206,579
21 Capital Center ~ 15lhAve
138,193
551,599
551,599
0
0
1~~ I- Â 124,382
550,051
187,536
187,536
881,411
881,411
695~~_ 154,304
20 Stale Courts Bldg - Â 0
0
1501 WlNashington
2~~~~ m
21,050
107,837
23,918
1,034
40,316
Mines & Minerals - Â 1502
WWashlngton 31,738
13,120 1,103
0
12,017
46
29,069
2,669
19,928
405,576
107,132
23,762
205,752
4,187
28,879
1,167
30,046
46,626
1,811
44,815
Data Center
0
38 1510 WAdams
16,525
412,973
20,161
1,535
90,899
Health Laboratory
24,916
1,309
0 77,655
206198
10 1520 WAdams
24,503
413
78,964
3,030
75,079
1,949
37,014
8,788
22,564
24,298
2,369
2,200
4,569
46,862 0
Motor Pool Fae~_~_ WJaekson
~
65,816
53,465
673,873
296,742
178676 10,311
68,862
31 Education Building 1535 W Jefferson
79,991
80,611
69,396 534 0
620
7,729
24,860
0
17,131
0
1537 W Jackson
11,653
13,092 0
13,092
0
surnius Property
11,653
37
121,871
1,874,656
141,481
375,625
42,315
637,885
593,594, 38,116
Revenue
183,750
0
555,478
1 1600 WMonroe
171,951
11,799
552,462
48,966 39.592
205,297
6,546
220,768
3t, 390
31,293
1601 W Jefferson
59,511
184
59,695
97
0
-~~ orrections
65,186
912,629
14,692
78,929
202,389
195,569
4,971
8 State oreBldg ( SI Comp) 1616 WAdams
95,928
2,356
98,284
207,359
0 355~~ __
326,449
142,241
31,549 27,630
50,138 3,771
Stale Ole Bldg ( East Annex) 1624 WAdams
38,343
3,316 41,659
77,270
6,151
0
71,120
7
524,106
209,427
46,450, 40.443
172,558 11,666
0
43,562
Occupational licensing 1645 W Jefferson
56,454
4,523
60,977
47,052
3.490
28
-!
409,592
142,063
31,509 25,399
81,939
Agriculture Bldg ( WAnnex)
38,295
38,295
128,681
0
128,681
6 1688 vvAdarns
0
55,950 45,764
60t851
160,646
6,426
252,259
1,277
0
86,806
House
1,000
69,000
88,082
13 1700 WWashington ( House)
68,000
27,975 45,100
393,65B
126,130
158,318 6,576
Capitol Justice
34,000
34,000
68,000
59,119
29,560
0
29,560
12 1700 WlNashlngton ( Justice)
39,494 31,836
178,065
111,754
105
0
0
Capjtol Museum
48,000 48,000
0
361,~
39
1700 WlNashington ( Museum)
-
589,729
230,001
51,013 41,784
62,529
197,523 6,878
14 Senate
1700 Wwashlnglon ( Senale)
62,000
1,000
63,000
63,537 1,009
0
160,144 129,379
722,029
1,785,3~
364,818
819
363,999
448,413 23,142
195,071
0
Capitol Tower 194,633 438
11 1700 WlNashington ( Tower)
6,981
102,149
8,414
37,935
2,596
46,223
5
JlBC
1716 WAdams
10,226
300
10,526
2,672
76
0
-
736,70B
255,490 4,582
301,198 66,805 53,850
0 0 54,784
Health Services
Bl, 192
Bl, 192 54,784
3 1740WAdams
2.561.589
712,284 157,982 127,346
571,384 15,629
192,006
976,963 976,963
27 DES West Bldg 1789 W Jefferson
192,006
0
0 0 0 2,547
9,974
7,427
3,840
00
91 Facilities Support Center 1801 W Madison
3,840
0
0
38,651
10,339
2,293 5,766
3,269
16,984
35 Print Shop 1802 W Jackson
8,693
10,196
0 6,927
2.787
5,906
7,152 1,586 1,279
13,924
3,907 Â 00
1,928
34 General Services Bldg 1805 W Madison
1,928
0
0
12,538 10,106
157,169
56,528
0 0 38647
39,351
2 OHS Vital Records 1818 WAdams  15,238
15,238 38,6£
184,004
72,339 16,045 12,933
00 41.055
39,991
1,641
26 Personnel Bldg
19,500
19,50C 41,055
1831 W Jefferson
0 0 6,338
22,816
~- GSDFacilitles Operation
2,782
0 2,782
16,479
1840 W Jackson
9,556
9,556
0
c-- Â 0
0 3,164
14,354
11,189
GSDOffiee
4,770
4,770 30,898
0 30,898 0
33 1850 W Jackson
166,927
12,342 33,162
55.645
Records Retention 1919 W Jefferson ( Records)
15,000 35,000
52,031
0 22,299
43,479
25
50,000 74,330
32,163 7,134 5,750
64,757
19,711
24 Child Development Clr
1937 W Jefferson ( Child Dev)
8,670
8,670 0
00 0
53,488
15,321
3,398 2,739
Wayland Complex 1937 W Jelterson ( Wayland)
4,130
4,130
26,056
0 0 26,056
5,974
42
298,601
21,852
0 0 82,414 102,651 81,064 17,980 14,493
B2 AgriCUltureLaboratory 2422 WHolly
21,852 82.414
231,697 __ 347,869 77.156 63,006
Sun State Savings 78 2910 N 44th SI
93,773
1,224
94,997 1577~
2,033
0 155,761
----. Jl80.1~
. 46""
15,581 3,456
4,200
0 0 - 11,837
7,803
77
Corpstein Building 417 W Roosevelt
4,200 11.837
.~--~
142,519
57,901
12,842 10,920
Kingman Office Building 79 519 E Beale
15,60B
16,465 27,4Bl
1,430 0 26,050 34,806
857
263,043
105,036 23,297 18.779
9500 Dcubfetree Rd
28,314
28,314 56,841 0 0 56,841
59,090
BO Doubletcee Bldg
22,324,966
7,959,031 1,765,286 1,517,786
TOTAL PHOENIX
2,145,467 105,043
2,288,435 5,532, B19
153,847 76,263 5,302,708 5,648,587 193,304
37.925
2,137,821
470,371 5,481
830,532 122,071 102,540
54 Tucson Office Bldg III
154,560
173 0 606, B26
400 W Congress
44 _ 154,604 606,999 510,835
53" Tucson Office Bldg II
44,620 1,209
247,950 36,444 32,607
402 W Congress
46,143
3,020 49,163 157,693
9,587
0 148,006
207,624
1,094 0 12,493 3,397 5,327 145,493 21,385 19,530
416 W Congress
27,076 2,370
-.!-~ Icson Office Bldg I
29,446 13,586
~
2,856,280
TOTAL TUCSON
10,953
0 767,325 518,387 12,016
1,223,976 179.899 154,677
227.779 5,434 0
233,213 778,278
-~ --------- Â --
C~
--- I
0 -----+
300 ADOA Building
176,400
176,400 1,065,417
0 0 1,065,417
847,505' 136.074 116,996 2165~
- 0-- Â ~
N~::~~ gton
18.816 16,17B
34,994
303 ADEQ Building - Â 0
24,392
24,392 _ 0
0
1,377,3111 208,968 179,670 3,278,292
302 ADEQ Building 1110 W INashington
270,897
270,897 1,512,342
0 0 1,512,342
0
-
790,021 131,137 112,751
1,817,056
304 ADHS Building 150 N 18th Ave
170,000 783,146
0 0 783,146
0
170,000
0 0 3,014,837 494,995 425,595 7,296,333
641,689
641,689 3,360,906
0
3,360,906
0
134 • 0 0 0 665,401
Health Services Laboratory 250 N 17th Ave
72,550
72,550 665,401
0 0 665,401
0 0 3,014,837 494,995 425,595 7,961,735
TOTAL LEASE PURCHASE
714,239 0 0
714,239 4026,307
4,026,307
0
0
!~
" The Health Services Lab has an Inter- Agency service Agreement with GSD ( ADOA) to provide tenant services
:~
and building maintenance. These costs are direct billed to HSA and therefore are not included in the allocation
:;
r~_ ea'th lab The building is still depreciated so that portion of the cost is allocated by square foot
. III
6,166,97391 205,320 12,197,844 2,440,180 2,098,058 c-- 33,142,981 II
3,235,8871- 10,337.404
GRAND TOTAL I I 3,087,48" 110,477 37,925
164, BOO 76,263 10,096,341
COSTCAlC_ CJ6 OCCUPANCY " 3/ 5/ 2008 9.35 AM
:-- f
Total
De p rac i et i c 11
SeeUfity
Office
TenantSvcs
Bldg s Ping
Elevator
UIHty
Total Total Depr Storage Shop Office
2,473
52,827
13,830 3,067
6,890
25,965 ; 602
3,728 6,890
00
5,969
7,405
33,387
19,377
38,116 837
9,000 ° 0 0 ~~ 19.377
371,443
33,952
27,368
71,798 i 1,037
153,077
84,211
41,264 84,211
0 STATE OF ARIZONA AUTOMATION SECTION - INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30,2006 FY06
PART I
A- 87 R. E. BALANCE
A- 87 R. E. BALANCE JULY 1,2005 Balance Per Prior Year's Reconciliation of Fund to A- 87 Excess Retained Earnings FY 03 Unpaid RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR A- 87 Revenues ( Actual and Imputed) From CAFR Imputed Other
19,937
2,733
( OOOs)
Total Revenues
19,937
Expenditures ( Actual Costs): Per CAFR Imputed ' Transfers Out" ( COP rent 1K) Non- Operating Expenses - Federal Excess Reserve Refund Payment Less A- 87 Unallowable Costs ( e. g.) Â Capital
Outlay Operating Transfers Interest Expense other  Rent
( Actual paid in AFIS: Legislative Billings 427K COP Rent 1K)
19,765 1 o o ( 428)
Plus A- 87 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP
581
( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) Other - Occupancy Costs ( Rent) from SWCAP OMB A- 87 Allowable Expenditures
1,471 378
21,768
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Revenue per CAFR Less: Nonoperating Expenses per CAFR Other- Federal portion of excess Retained Earnings not paid Total Adjustments
197 o
197
A- 87 R. E. BALANCE JUNE 30, 2006
( A)
1,099
Allowable Reserve
( 21,768- 1471 )'( 60/ 360)
( B)
3,383
Excess Balance ( A) -( B)
( 2) 84)
( If less than zero, the amount on ( A) is the beginning A- 8? R E. balance for the next years reconciliation.
If there IS an excess
balance, then the federal share should be returned to the federal gov't and the amount on ( B) will be the beginning A- 8? Retained Earnings balance for next year)
A- 87 Page 1 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA
AUTOMATION SECTION - INTERNAL SERVICE FUND
RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES
FOR YEAR ENDING JUNE 30, 2006
PART II A- 87 STATE ONLY FUNDS BALANCE
A- 87 STATE ONLY FUNDS BALANCE JULY 1, 2005
TRANSFERS Per CAFR ( Supported By Official Accounting Records):
Plus: Transfers In ( e. g., Contrib. Capital)
Less: Transfers Out ( e. g., Payback of Contrib. Capital, Other Uses of Fund R. E.)
Net Transfers
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS
Plus: State Portion of Excess Reserve - FY05 ($ 1,413 State $ 516 unpaid Federal)
Plus: Operating Transfers In
Less: Operating Transfers Out
Total Balance of State Portion of Excess A- 87 Retained Earnings
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
Recap:
Reciliation for fund split
Contributed Capital per FYOO CAFR
Less: Transfers Out - FY97
Less: Transfers Out - FY99
Less: Transfers Out - FY03
Plus: FY95 RE Settlement
Plus: FY96 RE Settlement
Plus: FY97 RE Settlement
Plus: FY03 RE Settlement
Plus: FY04 RE Settlement
Plus: FY05 RE Settlement
Total A- 57 State Cumulative Contributed Capital as of June 30, 2006
PART III A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1,2005
ADJUSTMENTS:
Less: A- 87 Unallowable Costs
Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP
Rent adjustments ( net)
Other- Imputed Interest Earned
Other - Federal Share of Excess Reserve
Total Adjustments
A- 57 ADJUSTMENTS BALANCE JUNE 30,2006
PART IV RECONCILIATION OF A- 87 R. E., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 87 R. E., CONTR. CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + 0 ])
FY06
6,825
o
( C)
1,413 o 5,237
( 3,824)
3,001
- 5237 1,711 ( 50) ( 380) ( 4: 080) 3,687 o 3,285 1,963 689 1,413 3,001
7,326
( D)
o 581 ( 50) ( 197) 516
850
8,176
12,276
A- 87 Page 2 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA HEALTH INSURANCE TRUST FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30. 2006
PART I A- B7 R. E. BALANCE A- B7 R. E. BALANCE JULY 1, 2005 Balance Per Prior Year's Reconciliation of Fund to A- B7
FY 06
7,393
( OOOs)
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR
A- B7 Revenues ( Actual and Imputed) From CAFR Other- Total Revenues
547,167 o
547,167
Expenditures ( Actual Costs): PerCAFR " Transfers Out" Â Operating
Transfer - Federal Excess Reserve Refund Payment Less A- B7 Unallowable Costs ( e. g.) Â Capital
Outlay Interest Expense Other - Rent ( Actual paid in Legis. Billings 161K)
552,406 o ( 161 )
Plus A- B7 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP ( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) Occupancy Costs ( Rent) from SWCAP OMB A- B7 Allowable Expenditures
o o o
552,245
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Rev. per CAFR Less: Nonoperating Exp. per CAFR Plus: Operating Transfers in Other- Restatement of Beg. R/ E due to CAFR prior year adjustments Total Adjustments
3,245
3,245
A- 87 RE. BALANCE, JUNE 30, 2006
( A)
5,560
Allowable Reserve
( 552,406)*( 60/ 360)
( B)
92,041
Excess Balance ( A) -( B)
( 86. j81 2
( If less than zero, the amount on ( A) is the beginning A- B? R. E. balance for the next yea~ s reconciliation. If there is an excess
balance. then the federal share should be returned to the federal gov't and the amount on ( B) will be the beginning A- B?
Retained Earnings balance for next year.) PART II
A- 8? STATE ONLY FUNDS BALANCE
A- 8? STATE ONLY FUNDS BALANCE JULY 1,2005
o
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In Less: Transfers Out ( e. g., Payback of Contrib. Capital, R. E.) Net Transfers
o o
o
STATE PORTION OF EXCESS A- 8? RETAINED EARNINGS Plus: State Portion of Excess Reserve Less: Operating Transfers Out Total Balance of State Portion of Excess A- 8? Retained Earnings
o
o
A- 8? STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
( C)
o
Recap: Contributed Capital per FY04 CAFR
Total A- 8? State Cumulative Contributed Capital as of June 30.2006
o
PART III
A- 8? ADJUSTMENTS BALANCE
A- 8? ADJUSTMENTS BALANCE JULY 1, 2005
( 172?)
ADJUSTMENTS: Less: A- 8? Unallowable Costs Plus: A- 8? Allowable Costs - Indirect Costs From SWCAP Rent adjustments ( net) Other- Imputed Interest Earned Other - Federal Share of Excess Reserve - FY03
o o ( 161 ) ( 3.245) o
Total Adjustments
( 3,406)
A- 8? ADJUSTMENTS BALANCE JUNE 30, 2006
( D)
{ 5,133)
PART IV RECONCILIATION OF A- 8? R. E., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 8? R. E., CONTR. CAPITAL & ADJUSTMENTS TO CAFR
42?
( Should Tie to the Fund Balance in the CAFR -[ A + C + D )) STATE OF ARIZONA MOTOR POOL INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDiNG JUNE 30, 2006 FY06
PART I
A- 8? R. E. BALANCE
( OOOs)
A- 8? R. E. BALANCE JULY 1,2005
Balance Per Prior Year's Reconciliation of Fund to A- 8?
1,310
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR
A- 8? Revenues ( Actual and Imputed)
From CAFR
11,084
Other -
 Total
Revenues
__ 1_ 1,084
Expenditures ( Actual Costs):
Per CAFR
8,060
" Transfers Out" Â Operating
Transfer ( COP Rent 1; Operating trsf 1)
2
Less A- 8? Unallowable Costs ( e. g.) Â Depreciation
Federal Vehicle
{ O145)
GF Reversion
°
Federal Excess Reserve Refund Payment
Other - Rent ( Actual paid in AFIS: Legis. Billings 50K; COP rent 1K)
( 51 )
Plus A- 87 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP
? 1
( If Not Allocated in Section I Of SWCAP To User Depts/ Programs)
Depreciation or Use Allowance
2,511
( If Not Included In Actual Costs Above)
Occupancy Costs ( Rent) from SWCAP
98
OMB A- 87 Allowable Expenditures
10,546
Adjustments:
Imputed Interest Earnings on Monthly Average Cash Balance
at State Treasury Avg. Rate of Return
434
Plus: Nonoperating Rev. per CAFR
154
Less: Nonoperating Exp. per CAFR
Other- Restatement of Beg. RIE due to CAFR prior year adjustments
Total Adjustments
588
A- 87 R. E. BALANCE, JUNE 30. 2006
( A)
2,436
Allowable Reserve ( 10,546- 2,51' 1 )'( 60/ 360) ( B) 1,339
Excess Balance ( A) -( B) ' 1,097
( If less than zero, the amount on ( A) is the beginning A- S? R. E. balance for the next yea~ s reconciliation If there is an excess
balance, then the federal share should be returned to the federal gov't and the amount on ( B) will be the beginning A- S?
Retained Earnings balance for next year)
A- 87 Page 1 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA MOTOR POOL INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDiNG JUNE 30, 2006 PART II A- 87 STATE ONLY FUNDS BALANCE
A- 87 STATE Or~ LY FUNDS BALANCE JULY 1,2005
22,468
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In Less: Transfers Out ( e. g., Payback of Contrib. Capital, R. E.) Net Transfers
793
793
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS Plus: State Portion of Excess Reserve Less: Operating Transfers Out Total Balance of State Portion of Excess A- 87 Retained Earnings
241
241
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
( C)
23,502
Recap: Contributed capital FY 02 General fund reversion FY02 Contributed capital FY 03 General fund reversion FY03 Current contributed capital FY 04 General Fund reversion FY 04 current contributed capital FY 05 General Fund reversion FY 05 Current Contributed Capital FY 06 Contributed Capital per FY01 Cafr Plus: FY95 RE Settlement Plus: FY96 RE Settlement Plus: FY98 RE Settlement Plus: FY99 RE Settlement Plus: FY01 RE Settlement Plus: FY02 RE Settlement Plus: FY03 RE Settlement Plus: FY04 RE Settlement Plus: FY05 RE Settlement Total A- 87 State Cumulative Contributed Capital as of June 30, 2006
452 ( 3,000) 122 ( 6) 033) 453 C!> O,;~ 4) 1,403 C! ,002) 793 18,667 2,579 2,880 864 917 1,560 2,012 1,326 312 241 23,502
PART III
A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1,2005
( 766)
ADJUSTMENTS: Less: A- 87 Unallowable Costs Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP Rent adjustments ( net) Other- Imputed Interest Earned Other - Federal Share of Excess Reserve - FY05 Depreciation Federal Vehicle Total Adjustments
(" I 45, 71 47 ( 43~ i) 44
( 417)
A- 87 ADJUSTMENTS BALANCE JUNE 30,2006
( D)
( i j : 83)
PART IV RECONCILIATION OF A- 87 R. E., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 87 R. E., CONTR. CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + D ))
24,755
A- 87 Page 2 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA RISK MANAGEMENT INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30, 2006
FY06
PART I
A- 87 RE BALANCE
A- 87 RE BALANCE JULY 1,2005 Balance Per Prior Year's Reconciliation of Fund to A- 87
( 261,051)
( OOOs)
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR
A- 87 Revenues ( Actual and Imputed) From CAFR Other- Total Revenues
94,633 139
94,772
Expenditures ( Actual Costs): PerCAFR " Transfers Out" -( COP rent 25K, transfers out 173K, Loss prevention 616K ) Operating Transfer - Federal Excess Reserve Refund Payment Less A- 87 Unallowable Costs ( e, g,) Â Capital
Outlay Interest Expense Other - Rent ( Actual paid Legis, Billings 323K COP rent 25K)
148,105 814 o ( 348)
Plus A- 87 Allowable Costs ( e, g,) Â Indirect
Costs From SWCAP ( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) Occupancy Costs ( Rent) from SWCAP OMB A- 87 Allowable Expenditures
338 71 197
149,177
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Rev, per CAFR Less: Nonoperating Exp, per CAFR Plus: Operating Transfers in Other- Restatement of Beg, RIE due to CAFR prior year adjustments Total Adjustments
2,169 o o
2,169
A- 87 RE. BALANCE, JUNE 30,2006
( A)
( 313,287)
Allowable Reserve
( 149,117- 71 )*( 60/ 360)
( B)
24,851
Excess Balance ( A) -( B)
( 338,138)
( If less than zero, the amount on ( A) is the beginning A- 8? RE. balance for the next year's reconciliation. If there is an excess
balance, then the federal share should be retumed to the federal gov't and the amount on ( B) will be the beginning A- 8?
Retained Earnings balance for next year)
A- 87 1 of 2 7/ 2/ 2007 154 PM
STATE OF ARIZONA RISK MANAGEMENT INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30. 2006 PART II A- 87 STATE ONLY FUNDS BALANCE
A- 87 STATE ONLY FUNDS BALANCE JULY 1, 2005
o
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In Less: Transfers Out ( e. g., Payback of Contrib. Capital, RE.) Net Transfers
o o
o
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS Plus: State Portion of Excess Reserve Less: Operating Transfers Out Total Balance of State Portion of Excess A- 87 Retained Earnings
o
o
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
( C)
o
Recap: Contributed Capital per FY04 CAFR
Total A- 87 State Cumulative Contributed Capital as of June 30, 2006
o
PART III
A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1, 2005 ADJUSTMENTS: Less: A- 87 Unallowable Costs Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP Rent adjustments ( net) Other- Imputed Interest Earned Other - Federal Share of Excess Reserve - FY03
o 338 ( 151 ) ( 2.169) o
( 15.550)
Total Adjustments
( 1,982)
A- 87 ADJUSTMENTS BALANCE JUNE 30, 2006
( D)
( 17,532)
PART IV RECONCILIATION OF A- 87 RE., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 87 RE., CONTR CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + D ])
( 330.819)
A- 87 2 of 2 7/ 2/ 2007 1: 54 PM
STATE OF ARIZONA TELECOMMUNICATIONS PROGRAM OFFICE - INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30, 2006 FY06
PART I
A- 87 R. E. BALANCE
A- 67 R. E. BALANCE JULY 1, 2005 Balance Per Prior Year's Reconciliation of Fund to A- 87
( 4,471)
( ODDs)
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR A- 87 Revenues ( Actual and Imputed) From CAFR Imputed Other Total Revenues
1,972 o 55
2,027
Expenditures ( Actual Costs): Per CAFR Imputed " Transfers Out" -( COP rent 4K) Non- Operating Expenses - Federal Excess Reserve Refund Payment Less A- 87 Unallowable Costs ( e. g.) Â Capital
Outlay Operating transfers Interest Expense Other - Rent ( actual paid in AFIS: Legislative Billing 346K, COP rent 4K)
2,477 o 4 o r350)
Plus A- 87 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP
89
( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) other - Occupancy Costs ( Rent) from SWCAP OMB A- 87 Allowable Expenditures
924 210
3,354
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Revenue per CAFR Less: Nonoperating Expenses per CAFR other- Restatement of Beg. R/ E due to CAFR prior year adjustments Total Adjustments
9
9
A- 87 R. E. BALANCE JUNE 30, 2006
( A)
{ S, IS9)
Allowable Reserve
( 3,354- 924t( 60/ 360)
( B)
405
Excess Balance ( A) -( B)
( 5.194)
( If less than zero, the amount on ( A) is the beginning A- 8? R E. balance for the next yea~ s reconciliation. If there IS an excess balance, then the federal share should be returned to the federal gov't and the amount on ( 8) will be the beginning A- 8? Retained Earnings balance for next year)
A- 87 Page 1 of 3 7/ 2/ 2007 1: 54 PM
STATE OF ARIZONA TELECOMMUNICATIONS PROGRAM OFFICE - INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30, 2006
PART II A- 87 STATE ONLY FUNDS BALANCE
1>.- 87 STATE ONLY FUNDS BALA~ JCE JULY 1,2005
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In ( e, g" Contrib, Capital) Less: Transfers Out ( e, g" Payback of Contrib, Capital, other Uses of Fund R, E,)
Net Transfers
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS
Plus: State Portion of Excess Reserve - FY05
Plus: Operating Transfers In
Less: Operating Transfers Out
Total Balance of State Portion of Excess A- 87 Retained Earnings
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
Recap:
State contributed capital trsf in from Automation
Less: Transfers Out - FY97
Less: Transfers Out - FY99
Less: Transfers Out - FY03
Plus: FY95 RE Settlement
Plus: FY96 RE Settlement
Plus: FY97 RE Settlement
Total A- 87 State Cumulative Contributed Capital as of June 30,2006
PART III A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1,2005
ADJUSTMENTS:
Less: A- 87 Unallowable Costs
Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP
Rent adjustments ( net)
Other- Imputed Interest Earned
Other - Federal Share of Excess Reserve  Total
Adjustments
A- 87 ADJUSTMENTS BALANCE JUNE 30, 2006
PART IV RECONCILIATION OF A- 87 R, E" CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES,
RECONCILIATION OF A- 87 R, E" CONTR, CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + D ])
FY06
1,905
o
o
o 5,237
( C)
5,237
7,142
5237 { 5D; ( i2D} ( 1,92D; 1,838 1,652 505 7,142
666
89 ( 140) ( 9) o
( E; O)
( D)
606
1,959
A- 87 Page 2 of 3 7/ 2/ 2007 1: 54 PM
STATE OF ARIZONA AUTOMATION SECTION - INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30,2006 FY06
PART I
A- 87 R. E. BALANCE
A- 87 R. E. BALANCE JULY 1,2005 Balance Per Prior Year's Reconciliation of Fund to A- 87 Excess Retained Earnings FY 03 Unpaid RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR A- 87 Revenues ( Actual and Imputed) From CAFR Imputed Other
19,937
2,733
( OOOs)
Total Revenues
19,937
Expenditures ( Actual Costs): Per CAFR Imputed ' Transfers Out" ( COP rent 1K) Non- Operating Expenses - Federal Excess Reserve Refund Payment Less A- 87 Unallowable Costs ( e. g.) Â Capital
Outlay Operating Transfers Interest Expense other  Rent
( Actual paid in AFIS: Legislative Billings 427K COP Rent 1K)
19,765 1 o o ( 428)
Plus A- 87 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP
581
( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) Other - Occupancy Costs ( Rent) from SWCAP OMB A- 87 Allowable Expenditures
1,471 378
21,768
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Revenue per CAFR Less: Nonoperating Expenses per CAFR Other- Federal portion of excess Retained Earnings not paid Total Adjustments
197 o
197
A- 87 R. E. BALANCE JUNE 30, 2006
( A)
1,099
Allowable Reserve
( 21,768- 1471 )'( 60/ 360)
( B)
3,383
Excess Balance ( A) -( B)
( 2) 84)
( If less than zero, the amount on ( A) is the beginning A- 8? R E. balance for the next years reconciliation.
If there IS an excess
balance, then the federal share should be returned to the federal gov't and the amount on ( B) will be the beginning A- 8? Retained Earnings balance for next year)
A- 87 Page 1 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA
AUTOMATION SECTION - INTERNAL SERVICE FUND
RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES
FOR YEAR ENDING JUNE 30, 2006
PART II A- 87 STATE ONLY FUNDS BALANCE
A- 87 STATE ONLY FUNDS BALANCE JULY 1, 2005
TRANSFERS Per CAFR ( Supported By Official Accounting Records):
Plus: Transfers In ( e. g., Contrib. Capital)
Less: Transfers Out ( e. g., Payback of Contrib. Capital, Other Uses of Fund R. E.)
Net Transfers
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS
Plus: State Portion of Excess Reserve - FY05 ($ 1,413 State $ 516 unpaid Federal)
Plus: Operating Transfers In
Less: Operating Transfers Out
Total Balance of State Portion of Excess A- 87 Retained Earnings
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
Recap:
Reciliation for fund split
Contributed Capital per FYOO CAFR
Less: Transfers Out - FY97
Less: Transfers Out - FY99
Less: Transfers Out - FY03
Plus: FY95 RE Settlement
Plus: FY96 RE Settlement
Plus: FY97 RE Settlement
Plus: FY03 RE Settlement
Plus: FY04 RE Settlement
Plus: FY05 RE Settlement
Total A- 57 State Cumulative Contributed Capital as of June 30, 2006
PART III A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1,2005
ADJUSTMENTS:
Less: A- 87 Unallowable Costs
Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP
Rent adjustments ( net)
Other- Imputed Interest Earned
Other - Federal Share of Excess Reserve
Total Adjustments
A- 57 ADJUSTMENTS BALANCE JUNE 30,2006
PART IV RECONCILIATION OF A- 87 R. E., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 87 R. E., CONTR. CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + 0 ])
FY06
6,825
o
( C)
1,413 o 5,237
( 3,824)
3,001
- 5237 1,711 ( 50) ( 380) ( 4: 080) 3,687 o 3,285 1,963 689 1,413 3,001
7,326
( D)
o 581 ( 50) ( 197) 516
850
8,176
12,276
A- 87 Page 2 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA HEALTH INSURANCE TRUST FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30. 2006
PART I A- B7 R. E. BALANCE A- B7 R. E. BALANCE JULY 1, 2005 Balance Per Prior Year's Reconciliation of Fund to A- B7
FY 06
7,393
( OOOs)
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR
A- B7 Revenues ( Actual and Imputed) From CAFR Other- Total Revenues
547,167 o
547,167
Expenditures ( Actual Costs): PerCAFR " Transfers Out" Â Operating
Transfer - Federal Excess Reserve Refund Payment Less A- B7 Unallowable Costs ( e. g.) Â Capital
Outlay Interest Expense Other - Rent ( Actual paid in Legis. Billings 161K)
552,406 o ( 161 )
Plus A- B7 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP ( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) Occupancy Costs ( Rent) from SWCAP OMB A- B7 Allowable Expenditures
o o o
552,245
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Rev. per CAFR Less: Nonoperating Exp. per CAFR Plus: Operating Transfers in Other- Restatement of Beg. R/ E due to CAFR prior year adjustments Total Adjustments
3,245
3,245
A- 87 RE. BALANCE, JUNE 30, 2006
( A)
5,560
Allowable Reserve
( 552,406)*( 60/ 360)
( B)
92,041
Excess Balance ( A) -( B)
( 86. j81 2
( If less than zero, the amount on ( A) is the beginning A- B? R. E. balance for the next yea~ s reconciliation. If there is an excess
balance. then the federal share should be returned to the federal gov't and the amount on ( B) will be the beginning A- B?
Retained Earnings balance for next year.) PART II
A- 8? STATE ONLY FUNDS BALANCE
A- 8? STATE ONLY FUNDS BALANCE JULY 1,2005
o
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In Less: Transfers Out ( e. g., Payback of Contrib. Capital, R. E.) Net Transfers
o o
o
STATE PORTION OF EXCESS A- 8? RETAINED EARNINGS Plus: State Portion of Excess Reserve Less: Operating Transfers Out Total Balance of State Portion of Excess A- 8? Retained Earnings
o
o
A- 8? STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
( C)
o
Recap: Contributed Capital per FY04 CAFR
Total A- 8? State Cumulative Contributed Capital as of June 30.2006
o
PART III
A- 8? ADJUSTMENTS BALANCE
A- 8? ADJUSTMENTS BALANCE JULY 1, 2005
( 172?)
ADJUSTMENTS: Less: A- 8? Unallowable Costs Plus: A- 8? Allowable Costs - Indirect Costs From SWCAP Rent adjustments ( net) Other- Imputed Interest Earned Other - Federal Share of Excess Reserve - FY03
o o ( 161 ) ( 3.245) o
Total Adjustments
( 3,406)
A- 8? ADJUSTMENTS BALANCE JUNE 30, 2006
( D)
{ 5,133)
PART IV RECONCILIATION OF A- 8? R. E., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 8? R. E., CONTR. CAPITAL & ADJUSTMENTS TO CAFR
42?
( Should Tie to the Fund Balance in the CAFR -[ A + C + D )) STATE OF ARIZONA MOTOR POOL INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDiNG JUNE 30, 2006 FY06
PART I
A- 8? R. E. BALANCE
( OOOs)
A- 8? R. E. BALANCE JULY 1,2005
Balance Per Prior Year's Reconciliation of Fund to A- 8?
1,310
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR
A- 8? Revenues ( Actual and Imputed)
From CAFR
11,084
Other -
 Total
Revenues
__ 1_ 1,084
Expenditures ( Actual Costs):
Per CAFR
8,060
" Transfers Out" Â Operating
Transfer ( COP Rent 1; Operating trsf 1)
2
Less A- 8? Unallowable Costs ( e. g.) Â Depreciation
Federal Vehicle
{ O145)
GF Reversion
°
Federal Excess Reserve Refund Payment
Other - Rent ( Actual paid in AFIS: Legis. Billings 50K; COP rent 1K)
( 51 )
Plus A- 87 Allowable Costs ( e. g.) Â Indirect
Costs From SWCAP
? 1
( If Not Allocated in Section I Of SWCAP To User Depts/ Programs)
Depreciation or Use Allowance
2,511
( If Not Included In Actual Costs Above)
Occupancy Costs ( Rent) from SWCAP
98
OMB A- 87 Allowable Expenditures
10,546
Adjustments:
Imputed Interest Earnings on Monthly Average Cash Balance
at State Treasury Avg. Rate of Return
434
Plus: Nonoperating Rev. per CAFR
154
Less: Nonoperating Exp. per CAFR
Other- Restatement of Beg. RIE due to CAFR prior year adjustments
Total Adjustments
588
A- 87 R. E. BALANCE, JUNE 30. 2006
( A)
2,436
Allowable Reserve ( 10,546- 2,51' 1 )'( 60/ 360) ( B) 1,339
Excess Balance ( A) -( B) ' 1,097
( If less than zero, the amount on ( A) is the beginning A- S? R. E. balance for the next yea~ s reconciliation If there is an excess
balance, then the federal share should be returned to the federal gov't and the amount on ( B) will be the beginning A- S?
Retained Earnings balance for next year)
A- 87 Page 1 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA MOTOR POOL INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDiNG JUNE 30, 2006 PART II A- 87 STATE ONLY FUNDS BALANCE
A- 87 STATE Or~ LY FUNDS BALANCE JULY 1,2005
22,468
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In Less: Transfers Out ( e. g., Payback of Contrib. Capital, R. E.) Net Transfers
793
793
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS Plus: State Portion of Excess Reserve Less: Operating Transfers Out Total Balance of State Portion of Excess A- 87 Retained Earnings
241
241
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
( C)
23,502
Recap: Contributed capital FY 02 General fund reversion FY02 Contributed capital FY 03 General fund reversion FY03 Current contributed capital FY 04 General Fund reversion FY 04 current contributed capital FY 05 General Fund reversion FY 05 Current Contributed Capital FY 06 Contributed Capital per FY01 Cafr Plus: FY95 RE Settlement Plus: FY96 RE Settlement Plus: FY98 RE Settlement Plus: FY99 RE Settlement Plus: FY01 RE Settlement Plus: FY02 RE Settlement Plus: FY03 RE Settlement Plus: FY04 RE Settlement Plus: FY05 RE Settlement Total A- 87 State Cumulative Contributed Capital as of June 30, 2006
452 ( 3,000) 122 ( 6) 033) 453 C!> O,;~ 4) 1,403 C! ,002) 793 18,667 2,579 2,880 864 917 1,560 2,012 1,326 312 241 23,502
PART III
A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1,2005
( 766)
ADJUSTMENTS: Less: A- 87 Unallowable Costs Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP Rent adjustments ( net) Other- Imputed Interest Earned Other - Federal Share of Excess Reserve - FY05 Depreciation Federal Vehicle Total Adjustments
(" I 45, 71 47 ( 43~ i) 44
( 417)
A- 87 ADJUSTMENTS BALANCE JUNE 30,2006
( D)
( i j : 83)
PART IV RECONCILIATION OF A- 87 R. E., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 87 R. E., CONTR. CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + D ))
24,755
A- 87 Page 2 of 3 7/ 2/ 2007 1: 53 PM
STATE OF ARIZONA RISK MANAGEMENT INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30, 2006
FY06
PART I
A- 87 RE BALANCE
A- 87 RE BALANCE JULY 1,2005 Balance Per Prior Year's Reconciliation of Fund to A- 87
( 261,051)
( OOOs)
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR
A- 87 Revenues ( Actual and Imputed) From CAFR Other- Total Revenues
94,633 139
94,772
Expenditures ( Actual Costs): PerCAFR " Transfers Out" -( COP rent 25K, transfers out 173K, Loss prevention 616K ) Operating Transfer - Federal Excess Reserve Refund Payment Less A- 87 Unallowable Costs ( e, g,) Â Capital
Outlay Interest Expense Other - Rent ( Actual paid Legis, Billings 323K COP rent 25K)
148,105 814 o ( 348)
Plus A- 87 Allowable Costs ( e, g,) Â Indirect
Costs From SWCAP ( If Not Allocated in Section I Of SWCAP To User Depts/ Programs) Depreciation or Use Allowance ( If Not Included In Actual Costs Above) Occupancy Costs ( Rent) from SWCAP OMB A- 87 Allowable Expenditures
338 71 197
149,177
Adjustments: Imputed Interest Earnings on Monthly Average Cash Balance at State Treasury Avg. Rate of Return Plus: Nonoperating Rev, per CAFR Less: Nonoperating Exp, per CAFR Plus: Operating Transfers in Other- Restatement of Beg, RIE due to CAFR prior year adjustments Total Adjustments
2,169 o o
2,169
A- 87 RE. BALANCE, JUNE 30,2006
( A)
( 313,287)
Allowable Reserve
( 149,117- 71 )*( 60/ 360)
( B)
24,851
Excess Balance ( A) -( B)
( 338,138)
( If less than zero, the amount on ( A) is the beginning A- 8? RE. balance for the next year's reconciliation. If there is an excess
balance, then the federal share should be retumed to the federal gov't and the amount on ( B) will be the beginning A- 8?
Retained Earnings balance for next year)
A- 87 1 of 2 7/ 2/ 2007 154 PM
STATE OF ARIZONA RISK MANAGEMENT INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30. 2006 PART II A- 87 STATE ONLY FUNDS BALANCE
A- 87 STATE ONLY FUNDS BALANCE JULY 1, 2005
o
TRANSFERS Per CAFR ( Supported By Official Accounting Records): Plus: Transfers In Less: Transfers Out ( e. g., Payback of Contrib. Capital, RE.) Net Transfers
o o
o
STATE PORTION OF EXCESS A- 87 RETAINED EARNINGS Plus: State Portion of Excess Reserve Less: Operating Transfers Out Total Balance of State Portion of Excess A- 87 Retained Earnings
o
o
A- 87 STATE CONTRIBUTED CAPITAL AS OF JUNE 30, 2006
( C)
o
Recap: Contributed Capital per FY04 CAFR
Total A- 87 State Cumulative Contributed Capital as of June 30, 2006
o
PART III
A- 87 ADJUSTMENTS BALANCE
A- 87 ADJUSTMENTS BALANCE JULY 1, 2005 ADJUSTMENTS: Less: A- 87 Unallowable Costs Plus: A- 87 Allowable Costs - Indirect Costs From SWCAP Rent adjustments ( net) Other- Imputed Interest Earned Other - Federal Share of Excess Reserve - FY03
o 338 ( 151 ) ( 2.169) o
( 15.550)
Total Adjustments
( 1,982)
A- 87 ADJUSTMENTS BALANCE JUNE 30, 2006
( D)
( 17,532)
PART IV RECONCILIATION OF A- 87 RE., CONTRIBUTED CAPITAL AND ADJUSTMENTS BALANCES TO CAFR BALANCES.
RECONCILIATION OF A- 87 RE., CONTR CAPITAL & ADJUSTMENTS TO CAFR ( Should Tie to the Fund Balance in the CAFR -[ A + C + D ])
( 330.819)
A- 87 2 of 2 7/ 2/ 2007 1: 54 PM
STATE OF ARIZONA TELECOMMUNICATIONS PROGRAM OFFICE - INTERNAL SERVICE FUND RECONCILIATION OF RETAINED EARNINGS BALANCE TO FEDERAL GUIDELINES FOR YEAR ENDING JUNE 30, 2006 FY06
PART I
A- 87 R. E. BALANCE
A- 67 R. E. BALANCE JULY 1, 2005 Balance Per Prior Year's Reconciliation of Fund to A- 87
( 4,471)
( ODDs)
RETAINED EARNINGS INCREASE( DECREASE) - Per CAFR A- 87 Revenues ( Actual and Imputed) From CAFR Imputed Other Total Revenues
1,972 o 55
2,027
Expenditures ( Actual Costs): Per CAFR Imputed " Transfers Out" -( COP rent 4K) Non- Operating Expenses - Federal Excess Reserve Refund Payment Less A- 87 Unallowable Costs ( e. g.) Â Capital
Outlay Operating transfers Interest Expense Other - Rent ( actual paid in AFIS: Legislative Billing 346K, COP rent 4K)
2,47