Navajo County Community College District (Northland Pioneer College) report on audit of annual budgeted expenditure limitation report: year ended...

              NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT
(NORTHLAND PIONEER COLLEGE)
Report on Audit of Annual Budgeted
Expenditure Limitation Report
Year Ended June 30, 2000
NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT
(NORTHLAND PIONEER COLLEGE)
Report on Audit of Annual Budgeted Expenditure Limitation Report
Year Ended June 30, 2000
Table of Contents
Page
Independent Auditors' Report
1
Annual Budgeted Expenditure Limitation Report—Part I
2
Annual Budgeted Expenditure Limitation Report—Part II
3
Notes to Annual Budgeted Expenditure Limitation Report
4
Supplementary Information
Annual Expenditure Comparison Report
5
2910 NORTH 44th STREET • SUITE 410 • PHOENIX, ARIZONA 85018 • (602) 553-0333 • FAX (602) 553-0051
DEBRA K. DAVENPORT, CPA
AUDITOR GENERAL
STATE OF ARIZONA
OFFICE OF THE
AUDITOR GENERAL WILLIAM THOMSON
DEPUTY AUDITOR GENERAL
Independent Auditors' Report
Members of the Arizona State Legislature
The Governing Board of
Navajo County Community College District
We have audited the accompanying Annual Budgeted Expenditure Limitation Report of Navajo County
Community College District for the year ended June 30, 2000. This report is the responsibility of the
District's management. Our responsibility is to express an opinion on this report based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the report is
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the report. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall report
presentation. We believe that our audit provides a reasonable basis for our opinion.
The accompanying Annual Budgeted Expenditure Limitation Report was prepared for the purpose of
complying with the uniform expenditure reporting system as discussed in Note 1, and is not intended
to be a presentation in conformity with generally accepted accounting principles.
In our opinion, the Annual Budgeted Expenditure Limitation Report of Navajo County Community
College District for the year ended June 30, 2000, referred to above presents fairly, in all material
respects, the information required by the uniform expenditure reporting system on the basis of
accounting described in Note 1.
Our audit was made for the purpose of forming an opinion on the Annual Budgeted Expenditure
Limitation Report taken as a whole. The accompanying Annual Expenditure Comparison Report is
presented for purposes of additional analysis and is not a required part of the Annual Budgeted
Expenditure Limitation Report. Such information has been subjected to the auditing procedures
applied in the audit of the Annual Budgeted Expenditure Limitation Report and, in our opinion, is fairly
stated in all material respects in relation to the Annual Budgeted Expenditure Limitation Report taken
as a whole.
This report is intended solely for the information and use of the members of the Arizona State
Legislature and the Governing Board, and for filing with the Auditor General of the State of Arizona
and is not intended to be and should not be used by anyone other than these specified parties.
However, this report is a matter of public record and its distribution is not limited.
Debbie Davenport
Auditor General
March 13, 2001
NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT
(NORTHLAND PIONEER COLLEGE)
Annual Budgeted Expenditure Limitation Report—Part I
Year Ended June 30, 2000
2
1. Economic Estimates Commission expenditure limitation
$11,438,109
2. Budgeted expenditures subject to the expenditure
limitation (from Part II, Line C)
11,417,776
3. Amount under the expenditure limitation
$ 20,333
I hereby certify, to the best of my knowledge and belief, that the information contained in this
report is accurate and in accordance with the requirements of the uniform expenditure
reporting system.
Signature of Chief Fiscal Officer:
Name and Title: Blaine Hatch, Vice President of Administrative Services
Telephone Number: (520) 524-7600 Date:
See accompanying notes to report.
NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT
(NORTHLAND PIONEER COLLEGE)
Annual Budgeted Expenditure Limitation Report—Part II
Year Ended June 30, 2000
3
Current Funds Plant Funds
Unrestricted
Description
General
Auxiliary
Enterprises
Restricted
Unexpended
Retirement of
Indebtedness
Total
A. Total budgeted expenditures
$12,430,000
$1,140,000
$2,460,000
$4,120,000
$1,799,483
$21,949,483
B. Less exclusions claimed:
Bond proceeds (Note 2) 898,975 898,975
Debt service requirements on bonded
indebtedness (Note 3)
1,542,625
1,542,625
Debt service requirements on other long-term
obligations (Note 4)
252,508
252,508
Dividends, interest, and gains on the sale or
redemption of investment securities (Note 5)
258,666
514
357,451
4,123
620,754
Grants and aid from the federal government (Note 6) 12,694 2,113,323 2,126,017
Grants, aid, contributions, or gifts from a private
agency, organization, or individual, except
amounts received in lieu of taxes (Note 2)
153,985
104,576
258,561
Amounts accumulated for the purchase of land, and
the purchase or construction of buildings or
improvements (Note 2)
1,858,192
1,858,192
Contracts with other political subdivisions (Note 6) 736,775 736,775
Tuition and fees 2,078,534 145,443 13,323 2,237,300
Total exclusions claimed
3,086,669
145,443
2,281,145
3,219,194
1,799,256
$10,531,707
C. Amounts subject to the expenditure limitation
$ 9,343,331
$ 994,557
$ 178,855
$ 900,806
$ 227
$11,417,776
See accompanying notes to report.
NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT
(NORTHLAND PIONEER COLLEGE)
Notes to Annual Budgeted Expenditure Limitation Report
Year Ended June 30, 2000
4
Note 1 - Summary of Significant Accounting Policies
The Annual Budgeted Expenditure Limitation Report (ABELR) is presented on the
basis of accounting prescribed by the uniform expenditure reporting system (UERS),
as required by Arizona Revised Statutes §41-1279.07, which excludes expenditures
of certain revenues specified in the Arizona Constitution, Article IX, §21 from the total
budgeted expenditures.
In accordance with the UERS requirements, a note to the ABELR is presented below
for any exclusion claimed on Part II that cannot be traced directly to an amount
reported in the annual financial statements.
Note 2 - Of the $4,118,128 reported as expended for plant facilities in the Unexpended Plant
Fund on the Statement of Changes in Fund Balances, $898,975 was expended from
bond proceeds, $104,576 was expended from proceeds from sale of donated land,
and $1,858,192 was expended from amounts authorized by the governing board that
were accumulated for the purpose of purchasing land, and purchasing or constructing
buildings or improvements and were, therefore, claimed as exclusions.
Note 3 - Debt service requirements on bonded indebtedness in the Retirement of
Indebtedness Fund consist of retirement of indebtedness of $870,000 and interest on
indebtedness of $672,625 on the Statement of Changes in Fund Balances.
Note 4 - Debt service requirements on other long-term obligations in the Retirement of
Indebtedness Fund consist of retirement of indebtedness of $140,000 and interest on
indebtedness of $112,508 on the Statement of Changes in Fund Balances.
Note 5 - Of the investment income of $58,065 reported in the Retirement of Indebtedness
Fund on the Statement of Changes in Fund Balances, only $4,123 was expended
and claimed as an exclusion. The remaining $53,942 has been carried forward to
future years.
Note 6 - Governmental grants and contracts revenues of $749,469 reported in the General
Fund on the Statement of Current Funds Revenues, Expenditures, and Other
Changes include $12,694 from federal reimbursement of indirect costs and $736,775
from contracts with other political subdivisions. Governmental grants and contracts
revenues of $2,221,455 reported in the Restricted Fund on the Statement of Current
Funds Revenues, Expenditures, and Other Changes included $2,113,323 from
federal grants and contracts.
NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT
(NORTHLAND PIONEER COLLEGE)
Annual Expenditure Comparison Report
Year Ended June 30, 2000
Current Funds Plant Funds
Unrestricted
Description
General
Auxiliary
Enterprises
Restricted
Unexpended
Retirement of
Indebtedness
Total
A. Total budgeted expenditures reported within the Annual
Budgeted Expenditure Limitation Report, Part II, Line A
$12,430,000
$1,140,000
$2,460,000
$4,120,000
$1,799,483
$21,949,483
B. Total expenditures and other deductions reported in the
annual financial statements
12,426,885
1,137,007
2,454,159
4,118,128
1,799,256
21,935,435
C. Variance—favorable $ 3,115 $ 2,993 $ 5,841 $ 1,872 $ 227 $ 14,048
5