Budget updates

              ( Continued)
JLBC
Joint Legislative Budget Committee
Staff Memorandum
1716 West Adams Telephone: ( 602) 926- 5491
Phoenix, Arizona 85007 Facsimile: ( 602) 926- 5416
DATE: September 15, 2005
TO: Agency Directors
FROM: Richard Stavneak, Director
SUBJECT: BUDGET UPDATES
We would like to highlight some upcoming due dates for budget reports.
There are 2 reports all agencies may be required to submit to the Joint Legislative Budget Committee.
These reports involve filled FTE Positions and electronic transactions. This memo provides additional
information regarding these reports.
Filled FTE Positions
Section 110 of the General Appropriation Act for FY 2006 ( Laws 2005, Chapter 286) requires that:
By October 1, 2005, each agency, including the Judiciary and Universities, shall submit a report
to the Director of the Joint Legislative Budget Committee on the number of filled, appropriated
Full- Time Equivalent Positions by fund source. The number of filled, appropriated Full- Time
Equivalent Positions reported shall be as of September 1, 2005.
When reporting the Full- Time Equivalent ( FTE) Positions, please include a list of FTE Positions by
individual fund sources. As noted above, the due date is October 1, 2005.
We have observed that agencies are using different definitions of FTE Positions. To eliminate confusion,
we have chosen to use a total hours approach. The attached report lists the total FTE Positions for each
agency from a recent pay period according to a report from the Department of Administration’s Human
Resources Information System ( HRIS). The HRIS report calculated FTE Positions by taking the sum of
all regular hours, all leave hours, and all overtime hours recorded during the 2- week payroll period and
extrapolating to a full year. The attached table also includes the number of FTE Positions authorized by
the General Appropriation Act for FY 2006.
If your agency is listed on the attached table, and the FTE Positions from the HRIS report are not an
accurate depiction of your planned FTE count for the entire year, please provide an explanation for the
discrepancy.
- 2 -
Electronic Transactions
A. R. S. Â  35- 142 applies to you if your agency takes credit cards as payment for services such as license
renewals. The statute includes 2 reporting requirements related to these electronic transactions.
1) Agencies need to report to the Governor, GITA, and the JLBC annually by October 1, on the number
of transactions, the number of electronic transactions, the total dollar amount of transactions
processed, the total dollar amount on any discount fee, the total dollar amount of any processing fee,
and the total dollar amount of any convenience fee charged, deducted or paid for the transaction.
2) When the percentage of electronic transactions first exceeds at least 30% of a state agency’s total
transactions, the state agency needs to perform a cost benefit report, as outlined in statute, and
submit that report to the JLBC within 6 months after reaching the 30% threshold.
If your agency does not take credit card payments, please respond with a statement to that effect.
If you have questions regarding any of these items, please contact your JLBC Staff analyst. Thank you
for your assistance.
RS: ss
Attachment
xc: Gary Yaquinto, Director, Governor’s Office of Strategic Planning and Budgeting
( Continued)
Full- Time Equivalent Positions
FY 2006
Appropriated FTE
Positions
FTE Positions from
HRIS Report
BUDGET UNITS
Accountancy, State Board of 13.0 10.0
Administration, AZ Department of 860.7 706.1
Administrative Hearings, Office of 15.0 14.0
Agriculture, AZ Department of 234.2 188.5
AHCCCS 1,583.5 1,196.6
Appraisal, State Board of 4.5 3.0
Arts, Arizona Commission on the 11.5 16.0
Attorney General - Department of Law 619.9 550.5
Auto Theft Authority 6.0 3.0
Banking Department, State 53.1 48.0
Barbers, Board of 4.0 3.4
Behavioral Health Examiners, Board of 13.0 9.2
Building & Fire Safety, Department of 52.0 49.9
Charter Schools, State Board for 10.0 6.8
Chiropractic Examiners, State Board of 5.0 5.0
Commerce, Department of 74.9 59.6
Contractors, Registrar of 138.8 125.4
Corporation Commission 312.8 291.2
Corrections, State Department of 9,726.9 8,947.7
Cosmetology, Board of 24.5 21.0
Criminal Justice Commission, Arizona 7.0 7.0
Deaf and the Blind, AZ State Schools for the 587.2 441.5
Deaf and the Hard of Hearing, Commission for the 15.0 13.7
Dental Examiners, State Board of 10.0 8.6
Education, Department of 214.9 186.2
Emergency & Military Affairs, Department of 95.6 68.9
Equalization, State Board of 7.0 5.2
Executive Clemency, Board of 16.0 14.0
Funeral Directors and Embalmers, Board of 4.0 4.0
Game and Fish Department, AZ 274.5 232.5
Gaming, Department of 115.0 98.9
Geological Survey, Arizona 12.3 9.6
Government Information Technology Agency 21.0 21.0
Health Services, Department of 1,654.4 1,333.2
Historical Society, Prescott 16.0 12.6
( Continued)
FY 2006
Appropriated FTE
Positions
FTE Positions from
HRIS Report
BUDGET UNITS
Homeopathic Medical Examiners, Board of 1.0 0.8
Housing, Department of 9.0 8.9
Indian Affairs, AZ Commission of 3.0 3.0
Industrial Commission of AZ 285.0 212.5
Insurance, Department of 106.5 93.1
Judiciary
Court of Appeals 140.8 125.8
Supreme Court/ Superior Court 429.9 512.2
Subtotal - Judiciary 570.7 638.1
Juvenile Corrections, Department of 1,163.7 1,032.5
Land Department, State 206.4 189.0
Legislature
Auditor General 184.4 177.0
Joint Legislative Budget Committee 35.0 31.0
Legislative Council 47.8 36.2
Library, Archives and Public Records 114.8 106.9
Subtotal - Legislature 382.0 351.1
Liquor Licenses & Control, Department of 42.2 30.2
Lottery Commission, AZ State 110.0 95.7
Medical Board, Arizona 58.5 41.5
Mine Inspector, State 17.0 15.0
Mines & Mineral Resources, Department of 7.0 5.0
Naturopathic Physician Examiners Board 6.0 5.6
Navigable Stream Adjudication Commission 2.0 0.9
Nursing Care Institution Administrators Board 5.0 3.5
Nursing, State Board of 40.2 48.0
Occupational Therapy Examiners, Board of 3.0 2.5
Opticians, State Board of Dispensing 1.0 1.0
Optometry, State Board of 2.0 2.0
Osteopathic Examiners, AZ Board of 5.5 5.2
Parks Board, Arizona State 249.3 223.9
Personnel Board 3.0 1.0
Pharmacy, AZ State Board of 17.0 14.1
Physical Therapy Examiners, Board of 3.0 2.8
Pioneers' Home, AZ 115.8 109.3
Podiatry Examiners, State Board of 1.0 1.0
Postsecondary Education, Commission for 5.0 5.0
Private Postsecondary Education, Board for 4.0 3.0
Psychologist Examiners, State Board of 4.0 3.5
FY 2006
Appropriated FTE
Positions
FTE Positions from
HRIS Report
BUDGET UNITS
Racing, Arizona Department of 46.5 39.3
Radiation Regulatory Agency 29.0 23.0
Real Estate Department, State 65.4 53.2
Residential Utility Consumer Office 12.0 10.0
Respiratory Care Examiners, Board of 4.0 3.5
Retirement System, Arizona State 221.0 175.4
Revenue, Department of 1,148.0 970.2
School Facilities Board 18.0 15.0
Secretary of State 42.3 40.5
Structural Pest Control Commission 33.0 27.9
Tax Appeals, State Board of 4.0 4.0
Technical Registration, State Board of 19.0 18.0
Tourism, Office of 25.0 26.0
Transportation, Department of 4,649.0 4,443.1
Treasurer, State 33.4 29.0
Veterans' Services, AZ Department of 299.3 268.6
Veterinary Medical Examining Board 5.5 4.8
Water Resources, Department of 198.7 180.0
Weights and Measures, Department of 38.4 33.6