Annual Budgeted Expenditure Limitation Report
A REPORT
TO THE
ARIZONA LEGISLATURE
Pinal County Community
College District
(Central Arizona College)
Year Ended June 30, 2002
Financial Audit Division
Debra K. Davenport
Auditor General
The Auditor General is appointed by the Joint Legislative Audit Committee, a bipartisan committee composed of five
senators and five representatives. Her mission is to provide independent and impartial information and specific
recommendations to improve the operations of state and local government entities. To this end, she provides financial
audits and accounting services to the State and political subdivisions, investigates possible misuse of public monies, and
conducts performance audits of school districts, state agencies, and the programs they administer.
Copies of the Auditor General’s reports are free.
You may request them by contacting us at:
Office of the Auditor General
2910 N. 44th Street, Suite 410 • Phoenix, AZ 85018 • (602) 553-0333
Additionally, many of our reports can be found in electronic format at:
www.auditorgen.state.az.us
Pinal County Community College District
(Central Arizona College)
Report on Audit of Annual Budgeted Expenditure Limitation Report
Year Ended June 30, 2002
Table of Contents Page
Independent Auditors’ Report 1
Annual Budgeted Expenditure Limitation Report—Part I 2
Annual Budgeted Expenditure Limitation Report—Part II 3
Notes to Annual Budgeted Expenditure Limitation Report 4
2910 NORTH 44th STREET • SUITE 410 • PHOENIX, ARIZONA 85018 • (602) 553-0333 • FAX (602) 553-0051
DEBRA K. DAVENPORT, CPA
AUDITOR GENERAL
STATE OF ARIZONA
OFFICE OF THE
AUDITOR GENERAL WILLIAM THOMSON
DEPUTY AUDITOR GENERAL
Independent Auditors’ Report
Members of the Arizona State Legislature
The Governing Board of
Pinal County Community College District
We have audited the accompanying Annual Budgeted Expenditure Limitation Report of Pinal County
Community College District for the year ended June 30, 2002. This report is the responsibility of the
District's management. Our responsibility is to express an opinion on this report based on our audit.
We conducted our audit in accordance with U.S. generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the report is free
of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the report. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall report presentation. We
believe that our audit provides a reasonable basis for our opinion.
The accompanying Annual Budgeted Expenditure Limitation Report was prepared for the purpose of
complying with the uniform expenditure reporting system as discussed in Note 1, and is not intended to
be a presentation in conformity with U.S. generally accepted accounting principles.
In our opinion, the Annual Budgeted Expenditure Limitation Report of Pinal County Community College
District for the year ended June 30, 2002, referred to above presents fairly, in all material respects, the
information required by the uniform expenditure reporting system on the basis of accounting described in
Note 1.
This report is intended solely for the information and use of the members of the Arizona State Legislature
and the Governing Board, and for filing with the Auditor General of the State of Arizona, and is not
intended to be and should not be used by anyone other than these specified parties. However, this report
is a matter of public record, and its distribution is not limited.
Dennis L. Mattheisen, CPA
Financial Audit Director
October 27, 2003
Pinal County Community College District
(Central Arizona College)
Annual Budgeted Expenditure Limitation Report—Part I
Year Ended June 30, 2002
2
1. Economic Estimates Commission expenditure limitation $23,157,523
2. Total amount subject to the expenditure
limitation (from Part II, Line C) $23,536,485
3. Less expenditures of monies received pursuant to Arizona
Revised Statutes §15-1472 (workforce development) 378,963
4. Adjusted amount subject to the expenditure limitation 23,157,522
5. Amount under the expenditure limitation $ 1
I hereby certify, to the best of my knowledge and belief, that the information contained in this report is
accurate and in accordance with the requirements of the uniform expenditure reporting system.
Signature of Chief Fiscal Officer:
Name and Title: Dennis A. Jenkins, VP For Finance and Facilities
Telephone Number: (520) 426-4230 Date: October 27, 2003
See accompanying notes to report.
(Central Arizona College)
Auxiliary Retirement of
Description General Enterprises Restricted Unexpended Indebtedness Total
A. Total budgeted expenditures $ 22,063,000 $ 4,426,931 $ 7,285,134 $ 1,800,000 $ 2,525,000 $ 38,100,065
B. Less exclusions claimed:
Debt service requirements on bonded indebtedness (Note 2) 2,404,197 2,404,197
Debt service requirements on other long-term
obligations (Note 2) 54,292 472,857 527,149
Dividends, interest, and gains on the sale or redemption of
investment securities 54,292 12,579 41,813 108,684
Grants and aid from the federal government (Note 3) 5,232,524 78,990 5,311,514
Grants, aid, contributions, or gifts from a private agency,
organization, or individual, except amounts received in lieu
of taxes 111,273 111,273
Contracts with other political subdivisions (Note 3) 366,570 366,570
Tuition and fees (Note 4) 2,906,442 1,659,092 4,565,534
Refunds, reimbursements, and other recoveries (Note 5) 238,052 238,052
Prior years carryforward (Note 6) 930,607 930,607
Total exclusions claimed 3,253,078 1,659,092 6,640,974 485,436 2,525,000 14,563,580
C. Amounts subject to expenditure limitation $ 18,809,922 $ 2,767,839 $ 644,160 $ 1,314,564 $ - $ 23,536,485
See accompanying notes to report.
3
Plant Funds
Unrestricted
Current Funds
Pinal County Community College District
Annual Budgeted Expenditure Limitation Report—Part II
Year Ended June 30, 2002
Pinal County Community College District
(Central Arizona College)
Notes to Annual Budgeted Expenditure Limitation Report
Year Ended June 30, 2002
4
Note 1 - Summary of Significant Accounting Policies
The Annual Budgeted Expenditure Limitation Report (ABELR) is presented on the basis of
accounting prescribed by the uniform expenditure reporting system (UERS), as required by
Arizona Revised Statutes (A.R.S.) §41-1279.07, which excludes expenditures of certain
revenues specified in the Arizona Constitution, Article IX, §21 from the total budgeted
expenditures.
The information reported in both the ABELR and the financial statements is derived from the
same underlying accounting data. However, the formats of the ABELR and the financial
statements differ. The ABELR presents budgeted expenditures, exclusions, and amounts
subject to the limitation by fund type as required by A.R.S. §41-1279.07. The financial
statements present the net assets, changes in the net assets, and cash flows for the District as
a whole in accordance with U.S. generally accepted accounting principles.
In accordance with the UERS requirements, a note to the ABELR is presented below for any
exclusion reported in the total column on Part II that cannot be traced directly to an amount
reported in the annual financial statements.
Note 2 - Exclusions claimed for debt service requirements on bonded indebtedness and debt service
requirements on other long-term obligations are $2,404,197 and $527,149, respectively. Both
amounts are included in the amounts reported as principal paid on capital debt and interest
paid on capital debt on the Statement of Cash Flows.
Note 3 - The following schedule presents revenues from which exclusions have been claimed for grants
and aid from the federal government and contracts with other political subdivisions.
Statement of Revenues,
Expenses, and Changes
in Net Assets: ABELR:
Government grants and
contracts $5,479,829
Grants and aid from the
federal government $5,311,514
Capital grants and gifts 344,405 Contracts with other
political subdivisions 366,570
Total exclusions claimed 5,678,084
Other revenues
(nonexcludable) 13,494
Amount carried forward 132,656
Total $5,824,234 Total $5,824,234
Pinal County Community College District
(Central Arizona College)
Notes to Annual Budgeted Expenditure Limitation Report
Year Ended June 30, 2002
5
Note 4 - Of the gross tuition and fees of $4,960,514 reported on the Statement of Revenues, Expenses,
and Changes in Net Assets, only $4,565,534 was expended and claimed as an exclusion. The
remaining $394,980 has been carried forward to future years.
Note 5 - Exclusions claimed for refunds, reimbursements, and other recoveries in the amount of
$238,052 are included in other revenue on the Statement of Revenues, Expenses, and
Changes in Net Assets.
Note 6 - Prior years carryforward consists of constitutionally excludable revenues unexpended in the
year of receipt that have been accumulated and were expended in the current year as follows:
Description Current Restricted Fund
Grants and aid from the federal government $ 71,852
Contracts with other political subdivisions 858,755
Total prior years carryforward expended $930,607
