State of Arizona Project S.L.I.M. report on the Department of Corrections

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STATE OF ARIZONA
PROJECT S. LI. M. REPORT ON' THE
DEPARTMENT of CORRECTIONS
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DEPNmENT OF COllECTIONS
PRO. ECT...
TABU: OF CCINTENI'S
~ 81.1~ 1
... 1J fir I' j
Faciltles Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 24
Food 8eIvIces . -. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 33
M ........
TImekeeping Process 44
Central Warehoule System ............•.•....•.•.•.•....•................. 46
1M18t8 aothIng II1U8 and Reuse • . • . . . . . • • . . • • . . • • • . • . • • • . • • • . . • . . . . . . . . . • •. 49
Inmate Store Prices ' -. . . . . . .. 52
Offner 8eIvIces
- TIme ComputatIon 65
- Records . . . . • . . . . . . . . . . . . . . . . . . • . • . . • . . . • . . . . • . . • . . • • . . . • . • • . . . . • •. 58
H8IIIIh s. w-
Mental HeeIth 8eIvIces 63
Pharmaceutical Costs ee
MedICll Encounters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 68
,......
Hiring Protlll .................•........•.•.........•......•.....•.••.. 73
l: 1li c.:. 77
QInngJIy Cgnpr8••
Horne Arrest Program ............••.•.•....•..•••...•.........•....•.•..• 81
DEPARnENT OF COIIECI1ONS
PRO. ECTaat
TABLE OF 00NIENT8
1. 8I. JM I..".. L-. 13
2. Swnrnary ci TIIIeI • 8avIngI . • • • • • . . . • • . . . . • . • . . • • . . • . . . . • • • . • . . .. . • . • .. 20
3. SlI1VI'IIfY ci POIItIon 8avIngI ..........••..••••••••..•..•..••......•.•.. 21
4. ACe IrnpIerr.. 11atIon SChId " 22
5. Bureau ci Faclily Management - Preaent Organlzatlonll Structure ....•..........• 31
6. Iknau ci Faclily Management - Propoeed 0rganIzati0nII Structure . . . . . . . . . . . . . .. 32
7. ACe Sample Invoice - Food ServIce .•.••.....••••.•...••.•...........•... 40
8. ACe Inmate Stores Sunvnary ..•...........•.•.•.•.•.•..•....•..•....•.. 54
9. NfMIda Department of PrIIons - Sick Cell Data ...•.......................... 71
10. He8Ith ServIces FY 1993 Budget Data ' " 72
11. Preaent Hiring Proceu - FIaN DIagram ADC AQancy SpecIfic Paeltion . . . . . . . . . • . .. 75
12. Propoeed Hiring Proceu - Flow DIagram ADC AQency SpecIIIc POIItIon 76
13. DIrector's Support Staff - Present Organlzatlonll Structure 79
14. DIrector's Support Staff - Proposed Organlzatlonll StructLn 80
15. Parole/ field ServIces, Home Arrest - Present 0rganIzati0nII Structure ..•........•. 85
16. Parole/ fleld ServIces, Home Arrest - Propoeed 0rganIzatI0n8I Structure
Urban Ar888 Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 86
17. ParoIe/ fleld ServIces. Home Arrest - Propoeed 0rganIzati0nII Structure
OUIIyIng Col. rItIes . . . . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . " 87
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DEPARTMENT OF a: RECOONS
PROJECr...
TABLE OF CONIENI' 8
( CanIInued)
ADC IIUnIgenCy~ Memo - ASPC- Phoric Food ServIce . . • • • • • • • • •. Appendbc A
PharrnaceutIc8I Contracts Cornp8nItIv8 AnIIyIIs . . . . . . . . • . . • . . . . . . . . . . . . .. Appendbc B
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JLIy 2,1892
Mr. Samuel A. l8wIs
DIrector
Arizona Department of Corr8ctIonI
1601 West J8Iter8on
Phoenbc, Arizona 86007
Dear Mr. l8wIs:
We have completed the Govemor'I StatewIde Long- Term Improved Management ( SUM) nwI8w
of the ArIzona Department of Corr8ctIonI ( ADC), and are pleued to pr8I8I' 1t you our report of findings and
recommendations Our analysis was conducted from November 1991 through AprI1992.
ThIs summary descrtbes the objectives of the nwI8w, the approach used throughout the an& IysII,
and the major changes recommended as a I' 88Ut of the study. We have qLBI'ItIfIed the potential ben8IItI
and summarized the key Implementation taskI. Indudlng IegfIIatfve support needed to Implement proposed
recommendations Into actual benefits. Our detaled findings and recommendations follow this summary.
Benefits of approximately $ 11.2 milion were identified through this nMew for the AQertr: y.
Later In this lummary we discuss eso pay. The Current turnover Is about 18% annL811y due
largely to low pay. Providing $ 8 mlilan for Increa8es ranging from 5% - 16.5% through the vartous levels
would reduce this turnover. ShcUd this action be taken, the net resWt of this report WOLKI approximate $ 2.9
mllion In beneftts.
The CMnII objective of this study was to evalLBte the Artzcn Department of Corr8CtIonI ( ADC)
using various tuIness anIIyIIs and tabII quIIJty management ( TOM) tectu1Iques to IdenIIfy COIlIIf8cdYe
Improvements to AQenr::( 1 IrUmII organIZatIon, and to r8duce the COlt of Inmate IncM: enIdon, thus
b8nIfItIng the general public. 011' pi was to Id.- dy process IrnprovemerD, ellrrftte rework and
duplication, and to provide an organization Ib'UetUr8 which wllff8ctMIIy support the million IIIIt8nW1tI
of the vartous divisions within ACe. In addition, ourpiwas to establish organIzatIonIIltrUctur8I that wit
support the long term goal of continuous Improvement.
Mr. Samuel A. LewIs, DIrector
ArIzona DepartmentmCorrections
Page 2
APPRCMQt
W. approached the Agttnt: y ItUdy by tIIIdng an lragiated vIMmthe arganIzBIIon. An InItIII high
11M118CQPIngmthe Agttnt: y W8I performed to prtorIIze prot..... far rwMw. FaIowIng the InIIIII tcopIng,
• dIIaIed dlagrmdc W8I performed cA .... CUd .....
For . ch major area reviewed, we 8nIIyzed the mIuIor.. Ib'IIt8gIc focuI, the produet/ proc8I8
delivery methodology, the proc8I8 technology, methods for I8ng and managing 1lIformatIon, performance
rneuurement8, quality and eervIce IuueI and~ organIzatIonIIlb'UCt\ n8, and the IogIstIcI
and phyIicaI U88ts used the organization to deliver .- vices.
We began by using the - shelf data- provided to us by ACe to become famllar with the mission,
lIze, ItrUctUre and responsibilitiesmthe major.... cA the Agttnt: y. We then conducted IntervI8wI with 8ft
levelsmsupervision, selecting technical and line personnel to focus on _ which ccUd be Improwd.
Where appropriate, we used InterYI8ws to develop d8ta1ed proc••• tlCMI to identify norMIIIIue added
elements that could be eliminated. During the courae cA our nMew, we conducted eMIl' 350 IntervI8wam
Agency and external personnel ( 888 ExhIbit 1, SUM Interview LIlt).
In addition to the interview technique we employed the fallowing analyses:
• identification cApmnlon aetIvIde8~ 1 to reduce more COIIIy falures flI1her In the
procell rdownltr8lm1
Layering
SpanmcontraI
Alignmentmdepartmental millions
DtstrIbutionmreeponaIbIltIes
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Mr. Samuel A. LswIa, DIrector
Artzana 0ep8rtrnn ~ Corr8ctIons
Page 3
Fragmeiltldlon ~ dUIIII
0v8rtIppIng or I'IdLIIdInI fIn: IIanI
CennlImtIan... deceI ' Ion
A8IIglimn ~ UhorIy canll with r-. poullblly.
Ow InItIII at8p In~ the organIzatIonIIlItrUctInI IrMMd IdentIyIng opporbdIea for
8b' 8BmIining procellel and modifying practices to Improve performance. In IIddItlon, we us8l88d the
fallowing key areas: .
• Alignment of units, aectIons, bur8auI and dlYl8lona
• ApproprIate spans ~ supervIeor control ba..:: I on work requirements to reduce the COlt to
manage, Improve organIzatIonII tIedbIlty and empower Iow8r 18w118 ~ the organization
We analyzed procesles at the institutions, I88kIng to cI8t8r1nN the I8V8I ~ Integrated services
and applications employed In supporting one another. Our dlagnoltic Included performing a detaled
888888I'Il8t' 1t ~ four InetJtutions to both undwItancI the correctional system and to benchmark operations.
We then conducted cornparatJve anaIy8es ~ outIIde I8NIce procurement alternatives to 188 I services and
commodities could be obtained at leis COIl FInIIIy, we ltudled various proc8lIles linking the institutions
to the CentnII OffIce.
In order to quardy the eIf8CI8 ~ making chInges. we obtained time 1IIdn... for wort<
requIrernenta. We Il1o U8ed~ available .... 1II1e1 to ..... the vMIty and vdLme ~ nr. acIIona
pl'QCllled.
Aa we developed ow recommendIItIoI.. we nM8wed the propoeed changee with approprtate
aupeMIora and managers to determine cornpIetenesa ~ the aneIyIIs. In 1Idd1tlon, we met with unIor
AQency management to review our ftndlngs.
Mr. Samuel A. LewIs. DIrector
ArtzoM 0ep8rtment ~ Corr8ctIons
Page 4
..., patMIIII bInIfttI corne from Income gennted by ctwgIrig InrnIt8I for rnedlc8l.. w.
n......... PatenIIII 1aV1ng18IIO corne from ...., ~ the Home AmIIt Program and IDm8 minor
orgIInIzatIan change.
Adminlltratlon PIyiIion
a. Food ServIce
Food aervIce was reviewed and llltemattves were IdnIfted to Improve cost effective delivery to
Inmates. Each alternattve suggests patentIaI cost . vI., and It has been agreed that Food SeMces for
ASPC - Phoenix IhouId be contracted. The contracted price IhouId Include the cost ~ Idtchen l81' IOdeilng
at the Phoenix C'Jrnplex to accommodate this change, amortized rN8f a apecIfIed time period.
b. Faclltles Management
We are recommending that this unit be restruetured. with responeIbilty for 811 construction.
oversight and management be nltUmed to DOA per 8XIstIng L. egIaIatIve mandate. We also recomrnend
ownight for routine rnU1t-. nce activity be IhIted to the 1nItItutIona. The primary reeponeIbIlties
remaining for this Bureau wi! be to act u technical advIIora for design and construction ~ new prIIons,
n renewing ~ editing facI.....
c. Other Area To Be R8\ 18W8d
". ItUdy did nat Include the dIIaIed dille ..... ~ varku acccxnIng and . tnW1lllrattVe
functions. We did conduct a~ dllcc••, on with the DIrector highlighting .,.. t: A patIntIII addItion8I
proc8I8 Improvement and cost containment, billed on our InItIII acopIng ~ the overall AoencY.
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Mr. S8muII A. l8wII, DIr8ctor
Artzona DtIpartnwt of Corr8ctIonI
Page 5
We bIIIIve~ opportunIdeI for~... In~ budgIt.. wr. v and dIIIa
poeIIling, • WIll • combIIlIIIon of 11' 1III wIhkI bath thII DMIIon and HI. mIn........ n..
combInatIonI would Ilrl8mlIne the argII'IIlatIon and r8duce the runbn of rnkde rrIInagn. We ... not
anIIyzed dIIIa protI Illng__• a Unit within thII AgtMy. Hc: MwIIer, a" tpeclll rAwft/ for Project SUM
II CU'I' 8I'IIIy ...- way addrealng the... IIIue of InformIIIon teemaIogy for ItIIte agencIeI. a whale.
Ad" IDItItutions
.. Matertala Management
We recommend centralizing materials management aetMty at .00 ! nItItutJon where appropriate.
and developing an Integrated Information network ( Inventory management) for tImI! y communIcationI
b8lw8en InatItutiona regarding Inventory Items.
b. Corr8ctJonaJ ServIce OffIcer ( CSO)~
Aspecific recommendation regarding th! IlIIue has nat bMn Included In the detaled I8CtIon of
this report, but we wish to und8l'lCOl' 8 the crttIc8Ilmportance of CSO pay ecales. CSO pay II thiI State II
sub8tanti811y belO't\' that of neighboring... as W8II • the Feder8I ayItMI. ThIs conb1but8I to an aMLB!
tum CNef rate In 8lCC8II of 14%. with IndMdUl! 1nItIb. sona experiencing as much. 50% tum CNef.
Cunw1t recruiting and tr8InIng COItaar8 $ 6810 per If'ItPIoY8e. ThIs ftgln 1ncIude81111aryand ERE.
RUSH COIt8, lodging and IIIb1I1tence. The CUI'ft tum fMI ecperIInce eqllateI to trU* 1g 830 individuals
per year. AIunIng a target tum fMI of ft, the.. ccQd ecperIInce allVlnga of apprmdmIteIy $ 2.4
milan In training COIta.
To achieve thiI nlduced tum fMI we recommend that alllary . ctJUItmInt ranging from 16.5%
for esOI poe! tIona to 5% for Majora be nM8W8d for 1mp! em8l1tatlon. ThIs Incr8IIe would COIl
approximately $ 10.7 mliion. The net cost to the State would appraxImate $ 8.3 mliion. ThIs Incr8aIe,
IIIIhough nat attM1Ing pdy with neIghbortng ..... wi be a large It8p In the rIgtt dhcIkr.. ConIInued
... and adJU1bn8nt8 may be I'BCII* 8d In the ,., tann, d8pIndIng onthe Impact 1IIII1ncr1•• wi have
antlmcwer.
c. TIme CarnpIatIon
The numerous ........ types this illite empIoya hal eatlled time computation to become Y8IY
complex. M a ,.,. the pat8ntIII for ..- ora hal bIIn arnpIlied. n. e factors have CIWI8d aIf8nder
.- vices to perform nUtIpIe audb to ..". data accuracy and hal aI80 cnated dliaYiIn dellYertng time
camputatIona on a timely bu&
We recommend statutes be nM8ed to reduce the numbermrei... categories. ThIs wi! favorably
Impact ItafIing In Time Computation, and wi! reduce modification demands for AIMS.
d. Inmate Records
We recommend eliminating the complete duplication mrecords. Due to statute requJrementa
regarding public access It appears that a complete Inmate muter fie IhoUd be maintained In the CentnII
0IIIce. We believe that fie requirements can be reduced In the InItItutIon8, and this Issue wli be addreaeed
during the Implementation phasemProject SUM.
PharmaceudcaI COIt8 .,. high when cornpmed with aIher~ methoda and wndon.
DurIng the CCUI8mcu field work, 101I'I8 initiai~ was obIaNd In modifying the cwrent contract
AD(; II working with DCA procurement to obtain a waiver to pwchue cxDIde the ccnract or to have the
c: antract modlfted.
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Mr. SarnueI A. l8wis. DIr8ctor
Arizona Department d Corr8ctIons
Page 7
b. P8IIOIV1II
w. recommend reducing the runber d appRMII ....... for taIg vacant poeIIIona. Although this
recommendation does nat augg8It pat8rCIIII eavIngs, the IIIpIId 1Ime for 1hII proce•• wi be~
reduced. 8IId middle rnanagn wi hive more time to dIMD to line rnBnaglllWllluu8I.
a. Horne Arrest
w. support the Agency's effort to expand the Horne Arrest Program. 8IId recommend budget
approvaJ for 1993 capItBJ requirements. An IIdcIItIonaI anIIyIIs d this IBaue shcUd be performed.
recognizing the potential savtngs by maximizing the udlzatlon d this incarceration method.
b. Release Mechanisms
Since December 1990. there have been four reports IIdcIl' 88Iing ADC's overcrowding problem.
One d the reports was completed by the Auditor Gen8I' 8IIn December 1990. The report IIdcII' 8888d the
large number d release types udlzed In ArIzona. The number d 8ItematIveI have I' 88Uted In a complicated
system that may aetu8IIy work against reducing prison popUaIIon. WhI. Arizona hu ten & Illy ........
mechanIIms, molt ather... hive tour orf8w8r. The report I' 8COIM81dI the legiIIabn IImpIIy ArIzona'•
...... to tour types, thole being ProvIIIonII. Earned R.... Credit Date, EmergencyR...... 8IId Parol•.
nne adcIltIonII~ went conducted on the QI..*- I Code. The InItItLU for RatknI Public
Policy conducted one d the Ibdel for the Artzona LIgIIIItN8 Ccud. The report Is pop& Mrty knoWn •
the Kay Knapp Report 8IId argued agIIn8t the S1ate'. nndIdory~ IIatUt8. The Arizona
Prosecuting AItomey'a MvIsory Ccu1cI produced a IICond report with Dr. MIchuI Block. ThIs report In
contrut to the Knapp study, supported the existing IIatUt8. Athkd ItUdy was conducted by the ACe. ThIs
report was recenIIy rel81188d 8IId focIlIed on the Impact d mandatory~ on the prtaon popIJatIon.
It anaJyzed aentenelng and COIT8CtIon data. with an emphuIs on the mandatory~ IIatUt8S and
Mr. Samuel A. l. 8wIa, DIrector
ArIzona 0ep8rtment of Corr8ctIons
Pagel
thI* IrnpIerrw1tadon rMKthe put 13~ AIIhough lowIlUdIelI-. been campIet8d no action _ been
taIc8n to r8IClIve correct the ayIt8m of ...... II'IIIIhoda.
It~ thIt the current MMdItory SInteIacing LawI Met the ,.... rnech8nllml1II81n direct
canIIlct. MMdatory.~ IaYI ' 1ock ttwn up far longer perIoda,- Met the ..... mIIhads 11I8
IIrUggIIng tOr ways to - get ttwn out In a tury" 10 the SlIde doeIn't have to epend money to build Met
operate more prison beds. Consequently, ArIzona _ ~ a very cumbnome system far ACe to
administer.
According to the ACe study, Mandatory 8entencIng 8CCOLI1t8 for 47.1" of future beds. A8 of
January 1, 1_, there were 15,464 Inmat8I housed In a prison system designed for 14,994. Of the 15,4& 4
Inmates. 3,866 ( 25") of the Inmates were In prison IOIeIy becaLM of the longer ..... associated with
nwndatory I8IUncIng. UnI.. COl. I1t8ITn8UUr 11I8.." the Agtnr: y projects the prison popllIadon wi
Incr8ue by approximately 6,000 Inmates by January 1, 1887. ThIs wi bring the toI8Ilnmate popllIadon to
21,464. No that time, approximately 6,911 Inmates ( 32.2cw. of the toI8I popl-. uoo) wi! be In prison becalM
of mandatory 18l1tencIng.
To accommodate Inmate~ growth, ACe wli need 6,470 addltlonlll beds by Jamary 1,
1997. Of the 6,470 beds needed, 3,045 ( 47.1") wli be needed IOI8Iy to accommodate the State's current
policy on mandatory aentenclng. Thole 3,045 beds represent $ 97,440,000 toI8I construction costs, billed
on 1982 construction costs of $ 32,000 per bed. If you add operlldng COIl of $ 16,457 per bed ( lit todays
COIla) nddpIied by the 3,045 beds. the F8UtI equates to S60,111,586 per yeer.
We I' 8COmIn8nd conducting a foccll8d dlagnoltlc of ,..... mechanIImI to dtMIIop epecIfIc
dItaIed aItemIdIv8s, actions plans Met ttrne hmes far ImpIemeiIlldlon.
8trmt Staff
We are I' 8COmIn8ndlng a statute change to ellmInIIt8 the Venture Team. The studies and projects
formerly conducted by this group should transfer to the on- goIng SUM Team.
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Mr. S8muII A. L8wII, DIr8ctor
ArIzona Department of Corrections
Page 9
Over the put ..... years, ACe IIIII1IgIIIW1t _ .1rnpIemerted many changII to Irnproye
ocnraI. ThIs his been . ccompIiIhId with • "** nIl IIIII1IgIIIW1t IIIdf and his achIrMd IUbIt8ntIII
Improvement and benIIb for the Slate.~_ done an CJUIIIIIIndkIg job In " tlI'nIngaraanr many
W1favorabIe condltionl which . aDd prior to the CII'I'R... of rnanIgIr'I. ThiI his been accompIlIIhed,
according to I8V8nIIlIIBte anatyIes and studies, with • lean 1IIdf,~ at the InItIutIonI.
However, as the State moY88 toward Total QUilIty Management concepts, It remains for ADC to
8S888S the need to move In that direction, and begin to modify Ita approach to various control 1Isues.
Three critical Issues which Impact the IfIIcIency of this Agency need further analysis. The first Is
Information processing. There are - Islands oflllformatlon- being created u a reUtof poor and InIIfectIve
mainframe applications. Even within the IndIvldLBI 1nIIItutIons, applications are not tied together. ThIs
resUts In clericalltaff consolidating manUil reports and data. and combIr* lg various reports from dlffer8nt
applications Into summary reporting, e. g., Inventory contraI and financial reporting. Institutions are not using
standard - systems applications.- They use various micro cornplDrapplications or maintain rnanLBlrecords.
Because - systems- do not work, people are ~- at a problem. A mistake may have been
made, 80 manLBI validation now becomes the rWe of operation. AIMS Is the most otMcu example of this
problem. Employees not only V111date and I'MlllIdate data entry, but make hard copies, tOrt, and Include
various data In Inmate fles. ThIs II • major ca.- for . c•• llve IIaIIIi1g Involved In time computation and
Inmate records.
The I8COI' 1d crttIcaI .... II the high number of Inmate ,.... optIona avaI8bIe In the SlIde. ThIs
Issue Impacts overcrowding as WIll u compIlcaIIng time computation and Inmate records. ThII .... has
been ItUdted more than once and IhoL* I be r'IIOIvId.
The final IIsue for further review Is the admlnlltnltlon and support functions In the Central OffIce.
Repetition of activity Is apparent across the sepBI1Ite DIvIsIons, which may tend to resUt In over- stafllng.
""' NI\' Of MYJNGS
ExhIbIt 2, Summary of TIdes and SavIngs, oudlnes the Impect of these recommendations In the
following categories:
Thentll8llO 8VIdence oI8XC. lllwt IayMng whlchwaabnJ In _ 01 the B& naus anIIyzed dll'lng this
IIgII81t 01 the proc. 11
The eavInga depk: ted Include two It8m8 nat covered by individual recommendatIona In the d8taI
I8dIon 01 this report, n. e are:
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$ 1,301,500
8,333,100
1.814 · 000
111.218,1X)
Income
Cost Avoidance
Cost Reduction
Total
1. Utlity UIage - From the data fImIahId to the T. m by AD(; Mat1Bgernn. IlIlI111mated
thIt $ 4 per rnond\ per InmIl8 MUd gennt8 rwet'II* 01 $ 788.000 annuIIIy. ConIIderIng
an indigent factor 01 9,8% 01 the poptMtion, and thIt this f8COI' 1' V118I' 1 MUd Incr8U8
that rate to about 19.2%, net nMM1U8 generation could approximate $ 820,500 annually.
Mr. S8muII A. L8wII. DIr8ctor
ArIzona Depnrient 01 Corr8cdonI
P- ae 10
We have oudlned 16 recommendations which wli provide both aervIce level and tInancIBI
performance Improvements for the Agency. These benefits wli accrue through changes In procurement,
further standardization 01 procedures, and Internal policies related to Inmates.
A ftnII ... which ahouId be explored II thIt oI · prtvwlbWlDi 01 p1IonI. LDw8r I8CWIty level
prIIona have been opnt8d by ..... aecuIIy campanili."" In T.... witt .1bIIantIII eavInga to the .....
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Mr. 8amueI A. LewIs, DIr8ctor
ArIzona Department 01 eorr. ctIona
Page 11
2. ADC currenIIy - pI'OPCIe8d Hex.- 812140. which ~.- quIre I1II1' IIt88 to earn the S50
- ciate Money" they currenIIy I' 8CIIv8 at dIIchIrge. ConIId8rIng an Incr8II8d indigent factor
0111.2%. thII 8CIIon MUd generate an ..... iBd $ 284,500 P81' Y88".
ExhIbIt 3. SUmrnary 01 POIIIion SavIngs, ouIIliw the Impact on IIdng In the V8I1ouI unb from
recornmendatJon In thII CCJrii18cdon. we .... recommending a mod8It change In ItaIIIng from 8.018 to
6.082. saving 17 positions.
Pr8I8nt and pI'OPCIe8d organIzatIonIIlb'UCtW' 8ll1ffect8d by our recommendationI .... 0UII1ned In
the ExhIbIts 88CtIon following the ExecutIve Summary. TheIe 1b'UCtW' 8I .... pI'OPCIe8d and preliminary and
wli be ftnIIlzed during implementation.
.., BftO'ATJQN
Implementation Is the crItIcaIltep In the process 01 achieving savings. Potential savings .... often
identified but not achieved when the implementation process Is distracted by day- to- day activities. and
managers shy away from unpleasant Issues. SuccessfU Implementations are marked by two crtterta: ( 1)
a strong commitment from senior management to achieve u much 01 the savings u proves possible; and
( 2) designation 01 Implementation team leaders with the mental toughness to ... the talk through to
completion.
The implementation process Is belt carried out 1000 after the review process. ThIs maInIaInI
momentum whle the topics are fresh In people'. minds. We 8ItImate that molt 01 the recommendationI
contained In the report can be ImpIernerUd within a period 01 twelve months. Some recomrnendatIon
how8Ver. may require additional time depending upon 1egIaIat've approval.
Our PrellrnNry ImplemeliIBIIon SCheckM In ExhIbIt 4. 0UII1iw a sequence and appraxIrnate
duration for each recornm8IldatIon. AdeIaIed plan wi be 8ltabl1Ihed at the cx. aaet 01 the lmpIerneratton.
Individual recommendationI and lrnpIemetilldlon requirements .... lncIuded with the recommendationIln
the d8taIed 88CtIon 01 this report.
* * * * *
Mr. Samuel A. L8w1s, DIrector
ArIzona Department of Corr8ctIons
Page 12
W. With to think you • the DIrector of the ArIzona Department of Corr8ctIons and your enIIre
..." for their coopendIon, p8I1Icip8Ifon, IUggIItiona. and IUPPO't cUIng thlllItUdy.
We apprecide the opportlI1Ity to be of . w: e to the GcMmor and the Project SUM SteerIng
CommIttee. Should you have any questions regarding this report pIeue feel free to contact the Project
SUM ExecutIve Director or any member of your Project SUM Team.
• Mel Utzenberger, CooperI and Lybrand
• B8Yerty Francy, Land Department
• DavId Borg, Department of Administration
• l8s Marquis, Department of Administration
DavId St. John
ExeclItIYe Director
Project SUM
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SLIM INTERVIEW LIST
Arizona Department of Corrections ( ADC)
Name Title Date
AbeKakar Inv SuPV I, Winslow, 1& 1 11/ 13
Albert BonUIas Fare SpeclM Supv, P 11/ 13
Alex Garabedian P at III, Phoenix 11/ 14
Andy Best I tor III, Phoenix, 1& 1 11/ 14
Ann Martinez C8Pt8In, Phoenlx, l& I 11/ 15
Ann Yarbrough Planning PoIicylRules Unit SuPV. 11/ 18
Anna Lewis Personnel Asst. II 11/ 22
Annabelle Hunt Mgr, Payroll & Acct, Admin 11/ 22
Annette Antoine Correctional Nurse Supv I, Phoenix, HRID 11/ 22
Anthony Zelenak Administrator. Fac Mgmnt. Admin 11/ 22
Armando Gonzalez CSO II, Kaibab North sec. Winslow 11/ 22
Janet Austin Capt. Search Team. Douglas OWl 11/ 22
Antonio Celaya Mgr. Intel Unit. 1& 1 11/ 22
Rosemary Martinelli CSO I, Mail & Property. Santa Maria. Perryville 11/ 22
Antonio Martinez Investigator Mgr, Douglas. 1& 1 11/ 22
ArnoldSoto CSO I, Flamenco. Phoenix 11/ 22
Nina Weller- 8chultz CSO I. CDU. Douglas 11/ 22
Michael Baldenegro CSO II, Gila. Douglas 11/ 22
Barbara Nagel Program & Projects Specialist 11/ 22
Barry Keith Admin Svc Ofcr. Comm Bureau. Admin 11/ 22
Ben Myers Assoc Dep Warden, Globe. Phoenix 11/ 25
Bill Benitez Hearing Officer. Grievance. 1& 1 11/ 26
Bill Gaspar Deputy Warden, Rincon. Tucson, AI 11/ 26
Bill Gotcher Warden, Safford. AI 11/ 26
Bill Guy Facilities Health Supv. Phoenix. HRID 11/ 26
Bill Heuschele DePUtY Warden. Echo. Tucson. AI 11/ 26
Bill Huston Warden, Yuma, At 11/ 26
Bill Peddy SACRC, CAl 11/ 26
Blaine Marshall Administrator, Shock Inc, Florence, AI 11/ 26
Bob Jimmedis ASH Kitchen, DHS 11/ 26
Bob Long UUYVI II. Winslow 11/ 27
Jorge Borrego CSOI, , 11/ 27
Brenda Martinez , IBS & MA, Winslow 11/ 27
Buck Dendy Prgram Mill'. I 0" 11/ 27
Bud WItmer Pharmacist, Winslow, HRID 11/ 27
Brett Halperin CSO I, Control, ACW, Phoenix 1212
Bud Hull Major, Chief of sec, Complex. Douglas 1213
Bernard Monheiser Records Clerk, Complex. Douglas 1213
B. Neros CSO I. Medical. Santa Maria. Perryville 1213
Buff Sumpter CSO I, Flamenco. Phoenix 1213
Rebecca Taylor Sat. Intelligence Officer, Coronado. Winslow 1213
Cal Parsons Acting Physical Plant Supv. Winslow 1213
Cal Parsons Acting Physical Plant Supv. Winslow 12110
Carl Brandt Williams CSO I, Flamenco. Phoenix 12/ 4
Carmen Coniglio CSO I. Aspen. PhoenIx 12/ 4
ADC - 13
EXHIBIT 1
PAGE 1 OF7
Carol Collins t ContJDev. SUPY. 1214
Charles Brewer CSO I, Coronado WlPP Coordinator, WmsIow 1215
ChetHoman EDP, P. R. Ldr, MIS, Admin 1215
Chuck Ryan Warden, WmsIow, AI 1215
Clarence Newman Business Mgr, PhoenIx 1215
ICyndi Thomas CSO II, ComDlex sec, Winslow 1215
Charles Ballard IC8IJt, ShIft Comm8nder, Coronado, Winslow 1216
C. E. Good Major, sec, Winslow 1216
C8rIoa Garcia CSO I, ComDlex, 1216
Carol GIb80n CSO I, Flamenco, Phoenix 1216
Carolyn Jones CPO I, santa Cruz, • 1219
Charles L Baber CSO II, 1219
Connie McPherson CSO I, Complex Control, Winslow 1219
iCynthia Myers CSO I, Mohave, 12110
Dale d Warden, • _ ...." 18 12110
Dallas Starns Sgt, Comrnlsaries, Florence 12110
Donald Clark Phya Plan SuPY II, Globe, Phoenix 12111
Dan Danser CSO I, Storekeeper, Florence 12111
Dan Vannelli Asst Deputy Warden, Cimarron, Tucson, AI 12111
Danny Head CSO II, KaIbab Opna, WInslow 12111
Darla Elliott Warden, ACW, Phoenix 12111
Daryl FISCher Planning Research Unit Supv. 12111
Dave Stetson Proararn Audit SUov, lnso Bureau, l& 1 12111
Dawn Dean- Ray Storekeeper, Santa Maria, Perryville 12/ 12
Dean Vedica Bus Mgr, ASO III, Florence 12/ 12
Debbie White Personnel Tech, Winslow 12/ 12
Debra Allred CSO II, Complex Mail & Prop, Winslow 12/ 12
Denise Lopez CSO 1, Intake, Santa Maria, Perryville 12/ 12
Dennis Harkins DePUtY Warden, Coronado, Winslow 12/ 12
Diane Miller Asst Warden, KaJbab, Winslow 12/ 13
Diane Miller Asst Deputy Warden, Kaibab. Winslow 1/ 14
Dina Shields Warehouse Supv, 12/ 17
Don Greenwald Admin Svc Officer, Health, HRID 12/ 18
Don Horne Administrator, M& B Bureau, Admin 12118
Don Mclaughlin Phy Plant Mar, 1/ 13
Don Spidell Corr. PhYSican's Asst. 1/ 14
Donaciano Tafoya CSO II, KaIbab South, Winslow 1/ 14
Donna Keller Admin. sec., Coronado, Winslow 1/ 14
Dora Willis Tunekeeper, KaINIb, WInSlow 1/ 14
Doug Hilyard Staff & Train'g Bus. Mgr. 1/ 14
Doug Petersen CPS, su. Ward, Alhambra, PhoenIx 1/ 14
Doug Schuster CoocInator, Admin Inv Bureau, 1& 1 1/ 14
DuaneViId " t Bureau Mgr. 1/ 14
Danny Archibald CSOI, sec, Alhambra, Phoenix 1/ 14
David Bourgeous C8Pt8in, Shift Comm8nder, KaINIb, Winslow 1/ 14
Donald Boshens CSO I, IntakeIMaJl & Property, 1/ 14
Donald C. Belousek CSC I, Property, Alhambra, Phoenix 1/ 14
Derek Holroyd Discipline Chairman, Kaibab, Winslow 1/ 14
Dennis Killa CSO II, Douglas 1/ 14
Dawn Pillich Records Clerk, Complex, Douglas 1/ 14
Daniel Taylor U, Operations Lieutenant, Kaibab, Winslow 1/ 14
Eddie Wilson CSOI, CDU, 1/ 14
Deborah Worrall CSO I, Kaibab South, Winslow 1/ 14
ADC - 14
EXHIBIT 1
PAGE2OF7
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Deborah Zeller CSO II, Alhambra, Phoenix 1/ 14
Edward Johnson CSO II, Coronado sec, Winslow 1/ 14
Eric Galante CSOI, 1/ 14
Edward Mendoza U. sec. Globe. Phoenix 1/ 15
Charles Flannigan Capbdn, CkRarron, T~, AI 1/ 15
Frank Terry Major, Chief of sec, C8n1raI Unit. Florence, AI 1/ 15
Fred Ballard A8It Warden, E Unit. Florence, AI 1/ 15
F. Bauer Major, Chief of sec. Phoenix 1/ 15
F. Grabowski ISgt. 0 CoorcInator. ACW. Phoenix · 1/ 15
Gail Parin ILeaaI CoorcInator 1/ 15
Gene Messer Assoc. Supt. State. 1/ 15
Gene Moore AD. Community Corrections ( CC) 1/ 15
George Herman Warden. KaINIb, WInslow 1/ 15
George Ricci Plant Mgr, Phoenix 1/ 15
Georgia Campbell EDP. P. R. Ldr. MIS. Admin 1/ 15
Glen Parin Deputy Warden, Mohave. Douglas, AI 1/ 15
Glen Parin DepUty Warden, Mohave, DOUQIas, AI 1/ 16
iLarry Grashaber U, Intake Supervisor, Alhambra. Phoenix 1/ 15
Gwen McKenzie Accounting Tech III ( IBS). Phoenix 1/ 15
Gilberto Fuentes Supv, IntakeIMail & Property, Douglas 1/ 15
Gary Lassator CSO I. ComDlex sec, Winslow 1/ 15
G. W. Hicks U, security, Santa Cruz. _, ...., 11e 1/ 16
Hal Carden Warden, Phoenix 1/ 16
Hal Carden Warden. Phoenix 4110
Harol Whitley DepUty Warden. North Unit, Women, Ro. AI 1/ 16
James Hoy U, Shift Ueutenant, Kalbab, Winslow 1/ 16
Hut Hutson Administrator, Flamenco 1/ 16
Steven Hyland CSO I, Control, Alhambra, Phoenix 1/ 16
Howard Goldman Exec Asst, 1& 1 1/ 16
H. W. Sanders CSO I, Douglas 1/ 16
1& 1 Mgrs Monthly Mgr Meeting, 1& 1 1/ 16
Jacques Flasschoen Business Mgr, Douglas 1/ 16
James Adams Assoc Warden, Perryville 1/ 16
James Bentley Adm. OffICer for Mgmt. ( SuDPOrt Staff) 1/ 16
James Brown Buyer II. Perryville 1/ 16
James Chilcoat Administrator, Admin Invest Bureau. 1& 1 1/ 16
James Pinckney Phy Plant Director. Perryville 1/ 17
James Robison Storekeeper. Eyman. Florence 1/ 17
James Upchurch Warden. Phoenix. Alhambra, AI 1/ 17
Jan Cunningham PeraonneUOperationa Unit Supv. 1/ 17
Janice Edwards [ Buyer II, WInslow 1/ 17
Jeanette Turner Nursing Health Mgr. HRID 1/ 17
Jeff Hood Warden. Santa Rita, Tucson. AI 1/ 17
Jeff Weger Storekeeper. Globe. Phoenix 1/ 17
Jim Mcfadden Warden. SMU, Florence. AI 1/ 17
Jim Thomas Warden, Tucson, AI 1/ 17
Jo McDaniels Planning Bureau Mgr. 1/ 17
Joan Page Food Services - Administrator 1/ 17
John Hallahan Warden, Douglas 1/ 17
John Spearman Administrator. Inap Bureau, 1& 1 1/ 21
Jonathan Kosten CSO I, Alhambra. Phoenix 1/ 21
Judi Kilgus FISCal Svc. Mgr. II Bus. & Fan. Bureau 1/ 21
Judy Brooks Nurse Supv. WinIIow. HAlO 1/ 21
N) C- 15
EXHIBIT 1
PAGE3OF7
Judy Frigo Administrator, N Unit - Women, Florence, AI 1/ 21
Jud~ Maestas Personnel M III, WInslow 1/ 21
Jud¥ Workings Admin Asst III, ~ aonnel, Phoenix 1/ 21
Julie HarrIs CSO I, Communications, Phoenix 1/ 21
Veronica & hrinn Records SUpv, , 1/ 21
James Brandon CSO I, Complex Detention Unit; WInslow 1/ 21
John Breslin Sgt, ShIft SuPv, Coronado, Winslow 1/ 21
Jimmy Carr In SUpv III, ,1& 1 1/ 21
Jamie Cundiff CSO I, Flamenco, Phoenix 1/ 21
Jane Eastburn Records Clerk, , 1/ 22
Jeffrey Gagnon CSO I, Alhambra, Phoenix 1/ 22
Jeffrey Goc: IHty CSO II, , 1/ 22
Joe Hagen I III, • ,1& 1 1/ 22
Jerry Hill CSO I, Flamenco, Phoenix 1/ 22
J. Holtzman CSO I, CDU, P.- ryviIIe 1/ 22
James Homer CSO II, Complex, s 1/ 22
Joseph Medina CSO II, Alhambra, Phoenix 1/ 22
J. M. Jackson CSO I, Gila, 1/ 22
Jose Perez CSO I, Mohave, Douglas 1/ 22
Jack SChwartz CPS,~,~ RSow 1/ 22
Joel Thomas Lt, Chief of security, M , Douglas 1/ 22
Jackie Upchurch CSO II, Work Crew, 1/ 22
John Wheeler CSO I, Complex sec, ~ nsIow 1/ 22
J. C. Keeney AD, Adult Institutions ( AI) 1/ 22
Karen Humiston De~ Warden, Gi., Do~ as, AI 1/ 23
Karen Richardson CRN Supv, Phoenix, HRID 1/ 23
Karen Smith Payroll SUpv, Bus & Fin Bureau, Admin 1/ 23
Kathy Franks iBuyer II, Phoenix 1/ 23
Ken Elms ISgt, Complex Transportation, Douglas 1/ 23
Karen Ansley CSO II, Maricopa, Douglas 1/ 23
K. G. Welsh CSO II, Alhambra, Phoenix 1/ 23
K. S. Reddy Food Svcs, Phoenix 1/ 23
lacY SCott M II, Santa Cruz, Perryville 1/ 23
Larry Tweet Purch SUpv, Bus & Fin Bureau, Admin 1/ 23
Lee Cobbs CSC I, Comm Bureau, Admin 1/ 23
Leonard Mcintyre Fiscal Svs Spec III, Perryville 1/ 23
Leslie Potter CRN, Phoenix, HRID 1/ 23
Leslie Willey ISat, x Work Crews, Douglas 1/ 23
Lester Hughes CSO I, Alhambra, Phoenix 1/ 23
uzette Johnson Accounting, ISS & MR, WInslow 1/ 23
Deborah Loomis CSOI, M , 1/ 23
Loretta Spaulding ASO I, ISS, Florence 1/ 23
Louie Lassara Storekeeper, Phoenix ( axcl Globe) 1/ 23
Lucy Hays Admin Asst, 1& 1 1/ 23
LuzGil iBuyer II, 1123
Lora Candarelli CPO, ACW, Phoenix 1/ 23
Lupe Hackenbracht Lt, Classification, Kaibab, ~ nsIow 1/ 23
Luis Hernandez CSO I, Complex, Douglas 1/ 23
L Lopez Mgr, Internal Affairs, 1& 1 1/ 23
Laura Ramirez Asst D~ Warden, Coronado, Winslow 1/ 23
Luren Riley CSC I, Alhambra, Phoenix 1/ 23
UndaSmith Lt, Asst Chief of Sec, ACW, Phoenix 1/ 23
ADC - 18
EXHIBIT 1
PAGE4OF7 I
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Lorena Walker CSO II, Mohave, 1/ 24
Maggie Wheeler Staff & Train'g AdmIn. Ass't. 1/ 24
Many Rivera CSO I, central Stores Clerk, Florence 1/ 24
Margaret Jones PSYCh, Tucson, Dept of Health S8rvices 1/ 24
Marilyn Wilkens AD, Arizona Correctional Industries ( ACI) 1/ 24
Mark Berry Caotain, lnap Bureau, 1& 1 1/ 24
Mark Dobronski TC SuPv Spec III, Corrvn Bureau, Admin 1/ 24
Mary L8verdure Mar, Contracts AdmIn, Admin 1/ 24
Jimmie McClellan CBDt, Chief of sec, Alhambra, Phoenix 1/ 24
zaitz I , KaIbab, WInIIow 1/ 29
Michael May NACRClNew Dawn, CC 1130
Michael Polar A8st. Adm. Planning, F8CIIily Maint. 1/ 30
Michelle Ralston DIrector" I OffIce, Exec. Staff A8st. 1130
MikeArra PubI. Information Officer 1130
Mike Dominiak Administrator, Aspen, PhoenIx 1/ 30
Mike Dunster Inmate, Complex Intake, Winslow 1/ 30
Mike Durham Mana AnalySt, lnap Bureau, 1& 1 1/ 30
Mike Kirby Hearing Officer, lnap Bureau, 1& 1 1/ 30
Mike Kowren Mgr, Purchasing, Admin 1/ 30
Mike Nolan Health Admin, Nevada Dept of Corrections 1/ 30
Mike Reilly CSO I, Communications, Phoenix 1/ 30
MikeSmarik Admin., Business & Finance 1/ 31
Milt Mahler CPOII, Alhambra, Phoenix 2/ 3
Gary Montasser CSO II, Gila, Douglas 2/ 3
Michael Backes CPO II, Santa Cruz, Perryville 2/ 3
JamesBhan CSOI, CDU, s 2/ 3
Michael Chudomelka CSO I, CDU, Douglas 2/ 4
M. H. Guyer CSO I, Alhambra, Phoenix 2/ 4
John McCullogh Capt, Chief of sec, San Juan, Perryville 2/ 4
Michael Morgan CSO I, Complex Detention Unit, Winslow 2/ 4
Marvin Shatto Supv, CDU, Douglas 2/ 4
Mary Vermeer Warden, Santa Maria, Perryville 2/ 4
Mary Wehmeyer Sat, Shift Supv, Coronado, Winslow 2/ 4
NancySior Admin Asst III ( Personna!), Perryville 2/ 4
Norm Green CPO, Grievance Coord, Kaibab, Winslow 2/ 4
N. Lopez CSO I, Intake, Santa Marla, Perryville 2/ 4
Nolan ThomDSOn In dons Supv I, ........., 118, 1& 1 2/ 4
Pat Barber I tor III, Int Audit Bureau, 1& 1 2/ 4
Pat Budin Nurse Practitioner, WlnsIow, HRID 2/ 4
Pat Valentina Com AudItor, lnap Bureau, 1& 1 2/ 4
Paul SChriner Warden, East Unit, Florence, AI 2/ 4
PaulSmerko CSO II, CommunicatIonI, Phoenix 2/ 4
Michael Pennington Lt, ShIft U8ut8nant, Kaibab, Winslow 2/ 4
Patricia DBIa CSO I, Rover, Yard, ACW, Phoenix 2/ 4
Paul Greenan CSO I, Control, ACW, Phoenix 2/ 4
Paul Jungers CPS, ACW, Phoenix 2/ 4
PedroSosa Work Crew SuP\', Aspen, Phoenix 2/ 4
Ralph Rillos Major, Fan Grant, AI 2/ 4
Rex Herron Strateuic Planner 2/ 4
Richard Rabago Personnel Manager 2/ 4
Rick Kauth Equipment Mechanic ( Motorpool), Winslow 2/ 4
Rick Lewis Storekeeper, Globe, Phoenix 2/ 4
Robert Rief Lt, securityI GIa, 2/ 4
ADC · 17
EXHIBIT 1
PAGE5OF7
RobOiding Admin, Adult Parole 2/ 4
Robert Altwies AD, Community Corrections ( CC) 2/ 4
Robert C8IIaway AdmIn Asst III, P8I" IOM8I, 2/ 4
Robert Hawk Rush- Major 2/ 4
Robert Admini8Irator, MIS, AdmIn 2/ 4.
Robert Thomack CSO I, Coronado 0Dna, WInaIow 2/ 4
James Robinson CSOI, • 2/ 4
Rod Pittman EDP, P. R. Ldr, MIS, AdmIn 2/ 4
Rodolfo Delgado CSO I, Complex T , 2/ 4
Andy : eapt, ChIef of sec, Flamenco, PhoenIx 2/ 4
Crist Warden, Florence 2/ 4
Roger Riggs Mar, Central OffIce, HRID 2/ 4
Ron AD,' & 1 ( 1& 1) 2/ 5
Roy Rogers CSO II, Key Control, sec, Winslow 2/ 5
Raul Alvarado CSOI, T lion, WInslow 2/ 5
Gregory Clifford CSO I, SUpport Svcs, ACW, Phoenix 2/ 5
R. C. Struck CSO I, Douglas 2/ 5
R. D. Shouse CSC II, K- 9 Handler, Complex sec, Winslow 2/ 5
Randy Kaufman CSC I, Alhambra, Phoenix 2/ 5
Richard Massey Investigator, Globe, Phoenix, 1& 1 2/ 5
Ronald Moore CSO I, Douglas 2/ 5
Ronnie Parsons CSC I, Coronado, Winslow 2/ 6
Richard Paterson esc I, Yard security, Coronado, Winslow 2/ 11
Russ savage DepUty Warden, San Juan, Perryville 2/ 11
Richard Shepard Capt, Chief of sec, ACW, Phoenix 2/ 12
Rosemarie Villanuev CSCI, Coronado, Winsiow 2/ 12
James Ward SuPV I, I. A., 1& 1 2/ 12
Joel Wright Capt, Chief of Sec. san Pedro. Perryville 2/ 12
sam Hernandez Storekeeper, Santa Maria, Perryville 2/ 12
sam Lewis Director, ADC 2/ 12
sam Sublett Deputy Warden, Operations, Aorence 2/ 13
Sasha Charvat Business Mgr, Globe, Phoenix 2/ 13
Shannon Nelson Warehouse, Winsiow 2/ 13
Shari Bowman Acet Tech III, 188, Florence 2/ 13
Shirlene Reilly esc I, Complex sec, Winslow 2/ 13
Stan Bates AD, Admin 2/ 13
Steve Beeler Business Manager, Winslow 2/ 13
Steve Bus Mgr, Perryville 2/ 14
Steve Donnell Business Mgr., Fac Mgmnt, Admin 2/ 14
Steve Smilka Admin Asst, PharmaCY, Alhambra, Phoenix 2/ 14
Steve Varnell Asst AdmIn Constr, Fac Mgmnt, Admin 2/ 14
Steven Bostrom CSO I, Flamenco, Phoenix 2/ 14
Steven E. Dowlat CSO II, Flamenco, PhoenIx 2/ 14
Sandra Haverland Records Clerk, Globe, Phoenix 2/ 14
Stephanie Mendoza CSO I, Mall & PrOP, Coronado, WInslow 2/ 18
Stacie Mitchell CSO II, Gila, 2/ 18
saul R. Sotelo esc I, K- 9 Handler, Complex sec, Winslow 2/ 19
Steve Sloboda Asst DepUty Warden, M , Douglas 2/ 19
SCott Wright CPO, Globe, Phoenix 2/ 19
Tamera Green Food Svcs, ACW, Phoenix 2/ 20
Tania Radvan Acet Supv, Bus & Rn Bureau, Admin 2/ 20
Terry Branom Major, Complex sec, Perryville 2/ 20
Terry Stewart AD, HR& D 2/ 21
ACe - 18
EXHIBIT 1
PAGE 8 OF 7
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Thomas Lutz Chief of Health Svcs, HRID 319
Timothy Lawrence security Chief, Comm Bureau, Admin 3110
Toby Smith secretary, Complex, Winslow 3110
Tom Blaine Administrator, Crim Inv Bureau, 1& 1 3110
Torn HiD EDP, P. R. Ldr, MIS. AdmIn 3112
Torn Horton PhYSical Plant Supv II. Winslow 3118
Torn Po8tek Warehouse Supv. Phoenix 3120
Tony Z8Ienak Admin. Fac. Mgmt Bureau 3126
Tracy WiIaon CSO I. CornDlex sec. Winslow 3125
Troy West Officer. Inso Bureau, 1& 1 31?: 1
Casey Tuttle CSO II. 3125
Thomas Dastrup CSC II, KaIbab North. Winslow 3125
Ronald R. Helke CSO I. Communicationa. Ie 3125
Thomas Henson Investigator. Winslow. 1& 1 3116
Todd Humphreys CSOI. Detention Unit, WInSlow 3116
Tom Korff Deputy Warden. Gila. 3116
Vivian Bohm CIassIParoie SuPY. Globe, Phoenix 3117
Wanda Sanders Facility Health Admin, Winslow. HRID 3117
Water Scott Mgr. State Hospital 3117
Wendy Meschkow IBIdg Plans Coord I- Project Mar, Fac Mgmt 3117
William Taylor Warehouse SuPY, Ie 3118
Wilma Cavender Lt, Santa Maria, Perryville 3118
William Hohl CSO II, Mohave, Douglas 3125
William Sparpana CSC I, Alhambra, Phoenix 3126
William White Supervisor, Complex Sec. Winslow 3127
Patrick Young CSC I, Control Room. Flamenco, Phoenix 3127
zadaSmith CSO I, South Unit Control. ACW. Phoenix 3127
Lydia Johnson Corr. Records Supv. II, Off. Svcs. 4"
Arlene Myers Adm. Asst. II. Offender Svcs. 4n
Merlene Calvert- Doy Corr. Records Supv. I. Off. Svcs. 4n
Kathleen Bruno Corr. Records Supv. I. Off. Svcs. 4n
Ed Aateau Coo. Records Clerk, Off. Svcs. 4"
Harry Burke Coo. Records Supv. II. Perryville 418
David SChwake Food Services Mgr. - Wackenhut 4/ 8
Robert OIding Administrator- otfender Services 3112
Audrey Burke Admin. Svcs. Off. II. Off. Svcs. 3112
Donna Zuniga Corr. Records Supv. II. Off. Svcs. 3113
Laurene Crunelle Corr. Records Supv. I. Off. Svcs. 416
Thomas Sullivan Corr. Records. Supv. Admin. Off. Svcs. 3112
Karen Wilcox Corr. Records Supv. I. Off. Svcs. 418
Frances Oacunda COlT. Records Tech. II. Off. Svcs. 418
Babette Wilburn Corr. Records Tech II. Off. Svcs. 4n
Jim Creamer Corr. Records Tech. II, Off. Svcs. 4n
ACe · 19
EXHIBIT 1
PAGE 7OF7
ADC SUMMARY OF TITLES & SAVINGS
EXltIlT 2
8UMMMY OF TITLES AIm SAYINGS
Income Avoidance
ADC Facilities Management
Food Services I I I 339,100 I I 7
.' Timekeeping
Central Warehouse
Inmate Clothing
~,
!
Stores Prices
Time Computation
Records
Mental Health Services
Pharmaceutical Costs
Medical Encounters
Hiring Process
Director's Office
Home Arrest
Utilities
Gate Money
700,000
o
173,100
681,000 I 4,500,000
148,300
3,660,000
620,500
264,500
4
1,201,700 •••
· . · Tl, 30r. 50( fK8,~ 3: 4nQOi. 1Ui,$) 1•.. tiC)() f · .
GRAND TOTAL ALL CATEGORIES 11,248,600
• • Expansion will require additional $ 231,000 annual operating cost
~_~~_~~~~~_~~~~~__ ~
CURRENT RECOMMENDED REMAINING
CHANGE
ADMINISTRATION 101 - 13 88
- Division Support 3 0 3
- Business & Finance 42 0 42
- Management Info. Services 19 0 19
- Facilities Management 10 - 6 4
- Management & Budget 10 0 10
- Food Service 7 - 7 0
- Communications 10 0 10
INSPECTIONS & INVESTIGATIONS 76 0 76
- Division Support Staff 4 0 4
- Administration Investig. 20 0 20
- Criminal Investigations 39 0 39
- Inspections & Systems 11 0 11
- Intergovernmental Iia. 2 0 2
ADULT INSTITUTIONS 5164 0 5164
- Division Support 9 0 9
- Female Issues/ Subst. Abuse 1 0 1
- Pastoral 2 0 2
- Educational Services 3 0 3
- Offender Services 68 0 68
- ASPC Douglas 597 0 597
- Florence 1884 0 1884
- Perryville 664 0 664
- Phoenix 286 0 286
- Globe 58 0 58
- Tucson 750 0 750
- Winslow 468 0 468
- ASP Fort Grant 172 0 172
- ASP Safford 107 0 107
- ASP Yuma 95 0 95
HUMAN RESOURCES/ DEVELOPME 505.5 0 505.5
- Division Support 9 0 9
- Health Services 431.5 0 431.5
- Personnel Services 10 0 10
- Planning 14 0 14
- Staff Development 14 0 14
ARIZONA CORRECTIONAL IND. 51 0 51
COMMUNITY CORRECTIONS 182.5 0 182.5
DIRECTOR 19 - 4 15
- Support Staff 19 - 4 15
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SUMMARY OF POSITION SAVINGS
TOTAL 6099
/ DC · 21
EXHIBIT 3
- 17 6082
EXHIBIT 4
PAGE 1 OF2
ADC IMPLEMENTATION SCHEDULE
( PRELIMINARY) '~' OI'J
I MOIlTHS
TlTLI I I I 2 I : I I 4 I S I • I 7 I • I , I I. I" I II I 13 I 14 I IS I II I t7 I " I" I Ie I I
ADlIWISTRATION DIVISION
ADc: ' ACILlTlIS IlNIMOIlIT I I I I'OOD SIllVlCO :
.
(
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C
ADaT I. TlMl.,
TlllIUIl'I. : I I I
STCllIIS "" ICO : I I I I
ClWTlW. WNlIMOUSI I
l.- ATI CLOTH1.. :
.~ I I I I I I
TlllI CCIll'IITATiON I
.... - ~ .... - ... ... .. ... .. .. I- _ I II
~•
1: 1
~-~--~-~~--~~-~--~-
EXH8fT4
PAGE 2 OF2
~,
I
ADC IMPLEMENTATION SCHEDULE
( PRELIMINARY) I'ME,.,
I _ THS
TITLE I 1 I I I : I I 4 I 5 I • I 7 I • I , I ,. I 11 I 11 I 13 I 14 I 15 I.. I 17 I tI I 1t I Ie I I
HUUIl IlESOUIICI/_......,.
1mITAl. ItIALT" F\ JllD1. : I I I I I I I I I I I I
tm) ICAL EJlCOUIlTPS : I
I I I I I I I I I I
OUTSIDE tm) ICAL. SlllVICIS :
I I I I I
I'MMlAC! UTICAL COSTS :
I
" IIU. I'llOCES5 I
~ I" COIIllICTICllIS
I :
I'IlISOllD IlILEASE
I ", MIlI5T I I I I I I DIIlICTCIR'S . Fler I I I I I I : UTILITY 1' 14' 1 I I I I I I I I I I I I I I I I I I
I :
eATI llCIMn
QmW1....
In 1986 the l8gIIIattn by 1IIItUte, IhIft8d f'IIPOMIbIlty for C8pIIIII ( N8w) and R...- I prIIon
conItrUctIon tram the ArIzona~ d eorr. ctIon ( ADC) to the~ d Adn* 1IIbation ( DOA).
At that time. majority d the ACefacI....~ 1IIIIf Igned to DCA. SIncethm time ACe
through the ..... d FacDIeI Manager'nn'" provided 1IICti. aupport to DOAon prIIon CDI'IIIrUCtIon
proJects. By ItUmaI Managemert Policy # 103.4.3 IIf8ctMt DecImber 22. 1_ ACewn- and the
au.... u were pnMded apecIIIc dIfInIIIonI and procecIww for CapIt8I, Renewal ConItructIon and
~ proJects. From the coraptuaI d8IIgn praclll to project completion the technical aupport
pnMded by the Bureau Includes:
• Establish ... and facllty CDI'IIIrUCtIon crtterta
• Develop site l8Iect1on muter plan
• Architectural/ engineering 1111811menta, propoeaIa and reviews
• Environmental, water, wastewater and other regWitory reviews
• Preliminary or conceptual cost estimates
• ConstructIon warranty 8IIIItance and nMew.
PrtIon site l8Iect1on II mandated by 1tatUte, u a responsIbIlty d the L. egIaIature. However, the
Bur8Bu uaIsta In lite l8Iect1on by identifying, 8Vlluating and propoaIng the l8Iect1on d new ..... which
are made wery two to three years.
SInce 1885, ADC'I Bureau IIIIIf tu Incr8IIed to ten FTEI ( 188 ExhIbIt 5, Bureau d Faclity
ManIgement - Pr8Ient Organ1zatIonaI Strucl\ n):
• AdminIItnItIYe 8ervIcII 0fIIcer V
• Plana and ConItructIon Supervisor
ACe · 24
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• Buldlng Plana Coordinator
• Planner III
• Admlnlltndlve 8ervIceI 0IIIcer II
• Administrative S8cr8tary I
• Oerk Typist "
• Clerk Typist '" ( UmIted).
Additional support Is provided by three Inmate derfcalltaff.
Item 5.6.3.1 of the Intemal Management Policy directs that one percent of the 1nItItutIon',
replacement value be allocated for routine and preventive maintenance expendlturea. ch fIsc8I year. "..
maintenance projectl are actually administered by the individual InIdtutIona, haNever they must be
coordinated through the Bureau who acts as liaison betWeen the InItItutIonI, C8ntnII 0IfIce and DIrector.
Aproject request, generated at the In8tItutIon 18Y8I, Is eent to the Bureau for nwI8W and recommendation,
routed to the AIIIstant DIrector of Administration and, • requk'ed, to the Dlr8ctor. The coordination.
administration, supervision, bidding process and conaUtIng functJona onthese projects are the f88POI1IIbIlty
of the Bureau', Plans and Con8tructIon SupervIsor and Buldlng Plana Coordinator. An average rA 120
projects are proposed and adrNnlltered amuaIIy. The average COlt per project Is $ 5,000 or .... according
to Bureau S1aff. An example given rA one rA u. s projects II the pwchue and lnItaIIatJon 01 a water
aaftener at one rA the InItIb ItIona.
All pwchue r& qU8ItI and invoice payment8 for the small maintenance and conItI'UCtfon8 projects
are eent to the B& n8U for nMew.
The AdmlnlstratJve ServIce 0IIIcer II, grade 18Ye121, acts .. the Bureau's BuaIneII Manager. The
f88POI1IIbIltIes of this position Include the following:
ADC- 25
• Monitor. hundred purcMIe reqI .....
ThIs poeItIon rwI8w8d 113 generIII property cIMnI, 14 buldlng cIMnI, 120 a& aomabIelou cIaIma
for rIIk management; 1,430 reported InduItrtII InJ"' Y 0IImI. .1 ~ ... were ......- red to the State
Compensation Fund; 4891nmat81. o11 cIMnI, 278 ~... cIU'nI were IItII8d by ADe for arncu'IIa ~ $ 75
and under. ( Qatms over $ 75 were proc8Ised by the Department ~ Adrni1l8tndlon.)
AS A COMPARISON: At another State - eaencY an AccolnIng Tech II grade1M 11 hal r& IPO" IIbIlty for
proceesIng and revIeWIng 4,000 purcMIe reqt ..... and 3,000 invoices In 8dd1tlon to aIt8' r& IPO" IIbIlde8.
The Bureau's Planner III position Is responeIbIe for the development and pubIJshIng mthe ADe
AnruI CapItaIjRenewaI Budget R~ FIve V.,. New Bed ProjectlonjRequest. Twenty V.,. Plan and
FIxed Asset Management Report. TheBe reports are UI8d to coordinate and develop budget requIItI with
the JLBC analyst and provide statI8tic8I data for various surveys, questionnaires. and charta. Slatlldcal data
are also gathered from other Btat88 and govemrnermII agencies and are shared nationally and IntemationIIIy
through this position.
The fbced 8888l report serv_ u the U88t InY8ntory report and provid_ information on preSlnt
value, buldlng, Improvements, square footage, overall faclity cost. lite Irnprovementa, buldlng and
Improvements replacements. proposed demolition projects and major renewal projects.
The Banau'. 0ca1J, l8tb1ll 8Inty~ poeIIIon hal r& IPO" IIbIlIy for coordIn8IIng and
reviewing the FIre/ S8f8ty fooctIon8. ThIs poeIdon ...... the ntCOIdI and provIdee information on ADe'I
FIre/ U8 Saf8ty progr8In8, trUIIng programI and InIpeetIaiII. It ...... with IrMIItIgI" oi1I and reports on
FIre/ Saf8ty Injurtes, lneII88, prapeny 10IIII and~ plana.
The B& naU Admlnlatrator II,...,... for the NllUIIIon.~ and~~
f8POI18 on private property acquisition. propoIIIs. TheIe prapoaaIa gennIIy InvaIv8 land with 8XIItIng
buldlngs and Improvernenta, which may be lUItabIe for fWn prtaon.... A request to purcMIe auch a
ADC - 26
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lie generally. orIgInat8I at the Govemor', OffIce or by the L. egWlhn. An 8XIImpIe mIUCh • prapc8
would be to pwchue an oId.- lDdIdng rnat8I, haIpbI or IImIar fIIcIIy far carweraIon to prison Inmate use.
Reportedly bIItw8en 20 and 30 IUCh propaIIIa have ~ _ LIlted and anIIyzed by the Bureau In recent
Y8IJ8. CunmIy bIItw8en 6 to 13 proj8CI8 are I. IIder~ The 1Inau', report wi Include ....... Ity
1tUdy, envIr'aI'iIMnIa ...... COlt appI'OEh, ........ rwnadIIng r. comrn. mdona and IIrUCtlnI
.... e. ch report~ arncuIt m time. To dID only one fldly ( a
morel) ,.~ PLf'ChIIed far 1M .1aw 1IC& dy .
Aa pnMouaIy 1tat8d, StabItQrly DOA Is rIIPQI'lIIbIe far the CIIpItaIfRenewaI prison construetIon
projects. ADC', primary Involvement In theM proJecta orIgInIIIy was to provide technical support and
ualstancetoDOA
The original Bureau Itaff rernaIrq 8ftw the 1& ItatUt8 nwIaIon was adeql. Bte to admlnllter
these functiona. SInce that time ADC hal requIIt8d to auume somemDOA', responaIbIltieamrenewal
construetIon projects and hal added their own Itaff to accommodate this additional work. The DOA IIBff
handling ADC projects hal not decr8Iaed. The current d .. atlon Is com.. Ing for both agencies, Incr8UeI
the communication problema, numbermmeetings, and Is nat coat · 1ff8ctIye for the State.
The IndIvldUlilnstitutiona must delay minor construetIon and maintenance projects due to Internal
poIlc1ea which require the Bureau to nMewand comment on. ch project. Each institution hal maintenance
Itaff and a BuaIneaa Manager on- aIte who ccUcI adrnlnlater these minor projects and the related purchBae
requests and lnvolces.
Thecum proceaa UIed to Muat8 propaeed future IrnproYementI and aItes for prIaona Is time
cor-. rr* lg and ....... Aa pnMouaIy 1tat8d. only one ... hal.. been acquired far ADC UI8I out
ml8' 18l' 8I that have been evaluated.
• The responaIbIlty to prove .... II IUIIabIe far prison 1M to the .... ThIs ccUd be
accompIlahed by an IrtamII paIIcy which wcUd deIcrtbe apecIIc prison lite crI8rta.
FeuIbIIty ItUdIel, apprIIIIIa and COlt anIIyIIa nIPO'tI coUd be provided by the propaeed
.... from an State apprtMd liltmprMIt8 cantraeten. It Is IItImated that • chInge In
policy and procedure would aIgnIIIcanIIy reducelUch propoIIIa.
ADC - 27
"". PlII......
We recommend the fallowing:
• ..... IrUmII poIlcIII to IIIow far ImIII COIIIIrUCdan Md rnIirUnInce proJecIa to beUy
mrnkllltenld an- eIte • -= h InltllIdon
• R8I8IIgn III budget nwI8w responaIbIldes to the ADC Budget SectIon
• AaIIgn IIIInmat8 lois claims to each AdLft Institutions B.,.. Manager. to be protBlled
dlrecdy to DOA Risk Management or I $ 75 or 1888 to be IIdmlnlltered dlrecdy by . ch
InItItutIon
• Alllgn all c: A the following responaIbIlties to the clertcal staff: .
Flea and records maintenance functions
Any claims processing remaining with the Bureau
Any invoice and purchasing request processing remaining with the B~ u
• Draft policy to establish criteria and shift responsIbilties to the property owner on III
proposed prison site conversion projects
• CombIne the FIre. Safety and remaining property lois functions Into the 0ccupatJ0naI8af8ty
ConsLftant poIItIon. ShIt the IndUltrllll claims proceaIng dlrecdy to the PwsonneI OffIce
• Aulgn a majoIty c: A the work IrMJMng the Inltltlldonallnlpectloi1l and technIc8I reports to
the I8Y8n on- tIt8 FIre/ 8IIfIly FTE'L Reports can be _ yed to the ..... far their
IrIormatIon
.• eliminate the following poeItIonI ( see ExhIbIt 6. Bureau c: A Faclity Management - Propoeed
0rganImtI0naI Structure):
ACe - 28
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PIInI and ConItructIon SupervIIor
Buldlng Plana Coordinator
Program Prajecta ~ 1It
AdriWlbidMI 8eNIce 0IIIcer II
Qerk Typist II
Qerk Typist III ( UnIted) ...
If.. c:. pa. I~ prajecIa.. flb. mldto DOA. UIlldlIO'Iy rIqIftd, ADC. 1knaUt8cti111c81
and aupport ItaIf can be reduced to an appraprtIIte IIze. The proc••• Ing d IrwoIc8I, p& RhI88 I' 8qU8Ita
and t' 8I8ted bLU. a oftIce reaponaIbIltIe8 wi be reduced or 1I1mNt8d.
R8f8r8nce 18 made to the DCA SUM team nICOrm1II1datIo thIt property cIaImI be wrttten only
for claims d $ 5,000 and up. ThIs recommendation would reduce the amount d work the Blnau ItaIf
completes.
The shift of the renewaJ projects reaponaIbIltIe8 back to DCA. greater InvoIv8rnent d ltd at the
InstItutIona/ level, and restructuring of the rMI8InIng Bureau ltdw111' 11Ut In a COIl aavIng to the State and
more effective management of reIOUI'C8I of ACe.
Additional beneflts Include the following:
• More effective utllzatIon of staff
• Eliminate dupllcatlon and unn& C8I8. ry auditing functions
• EIIrnInIt8 wncl. larydIIayIln........ and ... conIb'UCtIon praJecIa by IIIn1InatIng
a level d bureaucncy
• Total aavIngs d $ 182,100 In COIl reductIonL
ACe - 29
II' II J' !. t
• Change IrHmBI Policy
ADC · 3O
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.. - - - - - - .. - .. - - - .. .. - .. - - ARIZONA DEPARTMENT OF CORRECTIONS
ADMINISTRATION DIVISION
BUREAU OF FACiliTY MANAGEMENT
PRESENT ORGANIZATIONAL STRUCTURE
EXHIBIT 5
A •
- CIt
ADMINISTRATIVE
ASSISTANT
DIRECTOR
BUREAU OF
FACILlTY
MANAOEM£ NT
ADMINISTRATOR
ASO V ORADE Z4
INMATE
CLERICAL
ADMINISTRATIVE CLERICAL
INMATE SECRETARY I ACTIYITIES
CLERK TYPIST 11
CLERICAL GRADE 12
GRAD! ,
INMATE
CLERICAL
I I I I
ASSISTANT SPECIAL PROJECTS FIRE SAFETY ASSISTANT
ADMINISTRATOR COORDINATOR NAllA8ER ADMINISTRATOR
PLANNING OCCUPATIONAL CONSTRUCTION
PLANNER III SAFETY CONSULTANT PLAN/ CONSTRUCTION
GRADE 21 ASO 11 GRADE 21 GRADE 21 SUPY. GRAD! U
I I I
SI'ECIAL PROJECTS LIMITED I'ROJECT IIAIIA8l! R
MANAGER CLERIl TYPIST III BUILDING PLANS
I'ROORAM PROJECT COORDINATOR
SPECIALIST
GRADE 1& ORADE 1\ GRADE Ie
- DEYELOP/ PUBLISH ANNUAL CAPITAL/
REM£ WAL BUDGET REQUEST
- DEVELOP FIVE YEAR, MEW lED
PROJECTION REQUEST
- PREPARE/ UPDATE TWENTY YEAR IUILDING
REPLACEMENT SCHEDULE
- DEVELOP/ UPDATE FIXED ASSET REPORT
- DEVELOP LONG RANGE INSTITUTIONAL
COMPLEX MASTER PLANS
- UPDATE FACILITY SITE PLAN
- UPDATE STATISTICS
- PROCESS RISIl MANAGEMENT CLAIMS
- VEHICLES
- INMATE PROPERTY LOSS
- DEPT. PROPERTY LOSS
- PROCESS WORKER CONPENSATION CLAIMS
- REQUEST ENDOllMENT FINDINGS FOR
CAPITAL RPOJECTS
- PREPARES REQUEST FOR PURCHASE OF
NATERIALS AND PROFESSIONAL SERVICES
- MONITORS CAPITAL APPROPRIATIONS
- PREPARES REQUEST FOR lOA' S
- CONDUCT FIRE/ SAFETY INSPECTIONS
- REPORT FIRE/ SAFETY LOSSES
.- LIAISON WITH REGULATORY AGENCIES
- INVOLYED IN YARIOUS FIRE/ LIFE
SAFETY PROOIWIS
- INVOLVED IN ENVIRONMENTAL, CONSTRUCTION
AND OPERATION ISSUES
- INVOLYED IN SITE- SPECIFIC EMERGENCY PLAMS
- ASSIST IN iIl! VELOPING SCOl'l! OF
WORK I'OR NEW PRISON CONSTRUCTION
AND INJ'ROVENENTS
- OVERSEIS ALL PHASES OF INJ'ROVENENT
PROJECTS
- ADMINISTERS AlE SELECTION PROCESS
FOR INI'llOVENENT PROJECTS
- MONITOR PROJECT BUOOET AND
PROGRISS SCHEDULES
- INTERACTS WITH REGULATORY AGENCIES
- RECOMMEND PROGRESS PAYMENTS
- OVERSEES ALL !' NASES OF IIlI'ROVINENT
I'ROJECTS
- TRACK CONSTRUCTION _ TIES
'''' 4- A
§
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ARIZONA DEPARTMENT Of CORRECTIONS
ADMINISTRATION DIVISION
BUREAU Of fACILITY MANAGEMENT
PROPOSED ORGANIZATIONAL STRUCTURE
AONINISTIlATIVE
ASSISTANT
DIRECTOR
- ASSIST IN DEVELOI'ING SCOI'E OF
BUREAU OF WORK FOR NEW PRISON CONSTRUCTION
FACILITY AND IMPROVENENTS
MANAGEMENT
AONINISTRATOR - LIAISON ON ALL PHASES OF IMPROVEMENT
ASO V OIlADE 24 PROJECTS WITH DOA
- COORDINATES A/ E SELECTION ~ SS
FOR INPROVEMENT PRoJECTS WITH DOA
- MONITOR BUILDING RENEWAL IlUDGET ANa
PROOflESS SCHEDULES OF INSTITUTIONS
- INTERACTS WITH REGULATORY AGENCIES
IN BENAL OF AOC
- LIAISON ON CONSTRUCTION WARRANTIES
WITH DOA
- MONITORS CAPITAL APPROPRIATIONS
I I
ASSISTANT SAFETY. RISK & AONIIIISTIlATlVE
AONINISTIlATOR FIRE MANAGER SECRETAItY I
PLANIIING OCCUPATIONAL 0llAD£ 11
PLANNER III SAFETY CONSULTANT
GIlADE 21 OIlADE 21
EXHBlTe
', veU- A
- DEVELOI'/ PUeUSH AIMIAL CAPITAL/
RENEWAL BUDOET REQUEST
- DEVELOI' FIVE YEAR, NEW lIED
PROJECTION REQUEST
- PREPARE/ UPDATE TWEIITY YEAR BUILDING
REPLACEMEIIT SCHEDULE
- DEVELOI'/ UPDATE FIXED ASSET REPORT
- DEVELOI' LONG RANGE INSTITUTIONAL
COMPLEX liASTEl' PLAIIS
- UPDATE FACILITY SITE PLAN
- UPDATE STATISTICS
- PROCESS RISK MANAGEIIENT CLAIMS
- VEHICLES
- INMATE PROPERTY LOSS
- DEPT. PROPERTY LOSS
- PROCESS WORKER COMPEIlSATION CLAIIIS
- REQUEST ENDOINEIIT FIIIDINGS FOR
CAPITAL RPOJECTS
- CONDUCT FIRE/ SAFETY IIISPECTIOIIS
- REPORT FIRE/ SAFETY LOSSES
- LIAISON WITH REGULATORY AGENCIES
- llIVOLVED III VARIOUS FIRE/ LIFE
SAFETY PROOIlAIIS
- llIVOLVED III EIIVIRONIIEIITAL, CONSTRUCTION
ANa OI'EIlATlON ISSUES
- llIVOLVED III SITE- SPECIFIC EMERGENCY PLANS
- -
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fOQDSEIMCE
TheArIzona Departrnn dCorr8Ctlonl ( ADC) CUIW1IIy" feud....~ for pnMdlng
Inmate food .- vice at the vertoua ~:
- Total ACe food prepmation
- State HoepItaI contract.
Given the diversity of the vartous food service programs coupled with the lack of a standardized
cost accounting system and Insufficient avalable quantIIaUve data, It Is nat currenIIy fauIbIe to pI8p8r8 any
type of reliable comparison onal of the ACe food service programs. The Incr8uIng Inmate popIIatIon
growth and related per meal COltS IIgnaIa the need for a more N111ab1e. ltandardlzed eyItem of analyzing
and projecting food service expenditures by ACe. However. one d the four rneIhodI d food I8NIce that
can be addressed Involves the ArIzona State HoepItaI ( ASH) Interagency Food S8rvIce Agreement
rAgreement"). ThIs agreement establishes a bus per meal COlt ASH Is to deliver to ACe. It further defines
six cook positions to be funded by ACe. flied and eupervIsed by ASH. 80th ADC and ASH administrative
staff agree that this Agreement does nat clearty define a specific per meal/ per Inmate cost.
According to the ASH staff apprc: » c1mate11.800.000 ~ are eerved annually. One milton of
these meals were prepared for ACe at the ArIzona State Prtton Phoenix Complex ( ASPe- PHX). From
reports raeearched. the aetu8I valLme d milia__ durtng FIIcaI 1991 was cIoI8r to 893.000. ThIs
faclity Is an Inmate Intake center. thellfore. mIIIa..- varIeI daly from 850 to 1,000.
The reported facts and __ IUlTCUldIng this Agreement are as fallows:
- ArtIcle 4.2.1 states: - ACe agr888 to pay food .- vice COIt8 In an amount dIt.- mIned by
rrdtJpIyIng the established per meal cost by the projected number d meals to be I8I'V8d to
ADC. · Article 4.2.1.1. states: .". total per meal cost shall nat axceed $ 1.04 which shall be
ADO - 33
tubJecl to & MUll ~. It appIII'I that the AgnIerIwIt .... as the~
t. tweIn the two agencielil M1bIgIIOUI
• Raw food COllI for I1188Ia__ to Inrn8t8IIn the ASPC- PHX fIlcIlIIee ........ AgnIerIwIt
are the hIgtI8It COIl d II ADO IrIIIIbIllanl. Raw food COIII_._ proWled by ADO IIaff
for ASPC- PHX...' 1.14/ nII8I. HowIMr, the iliWfoodCOIII_._ proWled byASH IIaff
forACe miliaWII8 projected..' 1.07/ n1181. Repart8cIy the arIgInII ......... for iIiWfood
COllI WII8 .1.07/.... I~ IUbmtIt8d to ADO •.... lliIded the $ 1.14 price. 11wough.
nuuaI cor-. 1t the price WII8 ....... to $ 1.14 to OCMi'the additional food COIIIIncur8d by
ASH
• Not Included In either d the abcM lItImateIare bakery IlemI and cooIde8. n. eIlemI are
8ItImated to COlt an additional $. 03 or mare per maaI. AlIa not factored Into this COlt
81t1mat811 that ASPC- PHX prepares and cookIlbcly percent d their own raw food and one
hundred percent d their own tnakfa8t mills. The forty percent d the cooking done by
ASH under the AgnIerIwIt Is required due to State He8tth Department citations served on
the ASPC- PHX Idtchen faclltles.
• ASPC- PHX contributes Inmate kitchen staff and Inmate picked vegetables.
• ADe pays an additional COlt for their Ihare d the other operating costs Incurred by ASH.
ACe'slhare Is estimated by ASH as averaging '. 25/ mealln additional costs. Reportedly the
other operating costs Includes paper products and labor costs for up to & be cook8. ThIs COIl
Is paid out dADe's other operating budget and not the food services budget
• The end of year 8etdement b8twMn ASH and ADe. Repart8cIy, last final year
the ASH food I8NIces 0\ I8mII COIlS were $ 45,000. ADC agreed to eplit this
COlt with ASH and paid $ 22,000.
In IW'IIIMtng the food IINIcIIIrNoIcIIIUbmIted toACe from ASH forttne menhI (... aaachId
ExhIbIt 7, Sample Invoice - Food ServIce), the food -. vice ( raw food) and other operating COllI averages
went .. faIowI:
ADe - 34
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Foodn Awrage
Other 0pntIng per/ m.!
JE. M. SMyId Emw- CgIt
J~ ., 717 ' 121,142 ' 1.36
Aug 91,005 113._ 1.28
Sept 81.448 104.439 - LI1
TaIBI 282,171 S340,047 ' 1.30
As pnwIouIIy repoIt8d 1h8 ' 1.30 average mill COlt II nat iii IncIUlive. The InvoIc8IIIIIo IndIcIt8
that 1h8 food BVIce COIt8luetu1don1 on a fnOIllhty ball are quite..... One rA 1h8 ....... for 1h8
price IUdllation 111h8 type rA foods .- V8d Inmates. thII facIIty. From a lilt rA foodsl8N' 8d to Inmal8I,
It appears that ASPC- PHX Inmate m. Is are Il. ItJItInIIIy superior to m. Is at other InIIItudon8, thellfcn,
1h8 COlt II higher ( see Appendix A. ADC lruragency Agr.- nent Memo).
Comparable food and related food I8NIce COIt8 are u foIIcM8:
• The reported average mi food cost for other ADC In8tItutIons Is estimated to run between
$. 80 to $. 90 per me& I
• Raw food cost estimates for private food contractors averaged $. 78 to $. 88 per meeI, ADC
reports. The lower cost Is due to larger tuk food purchaaes avaIabIe to natIonII private firms
who are more competitive
• Private contractors prcMde Inmate m.! s to some ADC 1nItItutJons. Reportedly 1h8 bid at 1h8
PerryvIIe Institution under Wagenhut was $. 99/ rneB1 to prcMde a turn- key operation. The bid
at Tucaon was $ 1.05/ rneaJ. AgaIn 1h8 two contracts have variables and are nat toI8IIy
comparable. PerryvIIe has Its own bBkery n supplies all b8kery goods for Inmates meels.
Reportedly thII reduces mill COlt by $. 02& or $. 035 I8Ch. Tuceon his a quIck- d1l food
program where m.! s are pI' 8p8I' 8d up to 46 days In Idvance • a cenInIIlzed Idtchen and
later dellv8r8d to an on4It8 .- vInCI Idtctwl. Bath rA these Indlldonl operate on a much
lower totIII food I8NIce COlt per rnIII than 1h8 ASPC faclity
• State HoapbI patient raw food COIt8 are reportICIy $ 1 rJ/ me& I. Howeva-, aInce patienII
receive better cuts rA m. t and d••• rt Items n Inmates do nat 1h8 CMI'III COlt wit be
higher.
ADC · 35
ACe'al8tirnat8d raw food coate for.. ~ Ie ather InIdbItlonafactorIln gcJV8rI'II181IB cornmodIIIa
( e. g., tour, butter, pula, nuIa honey) 8IIocated to u. n. It doeI nat factor In food produeta .- oc. ted anier
the Desert Storm -.. plus food program. ( The DIlen Storm program... one- tIme after ~ appI'CJ) CIrMtII
1750,000 worth ~ food -.. plus ItemI for the COlt ~ IhIppIng, ' 18,000 paid by ADC). Under the ........
ASH .. nat requRd to & da gcwMVMnt cornmodIIIa thua the ..- ng higher raw food COIla.
It .. nat triy the COlt ~ the mill thIt .. ~ cararn, 1 .. the nIIIhod ASH.- to CllClIIIte ADC'a
...~ theae COIla. AI. the pre1ant time ACe raw food COIla and cit:- operatIItg expenI. 1 arelrDrtwlned
will ASH tatIII COII8. Given the joint..~ the Idtchen tidily, p& RhuIng II'I8Ihoda, 8CCXUIIIng procedures
and ahared Itaff, It Ie dilled to aepande the aetuII ACe food .. w. COllI from the taIIIl~ for
both agencIea.
The tole benefit to ACe underthe Agr8II'IW1t .. the Idlchen faclity owned by ASH. 0rtgInIIIy bull
to .- va 2,000 p& tIenta It CU'I' 8ntIy .- vel triy 600.... If ACe W8I' 8 nat & dlzlng this facIIly It wcUd
be lI1der & dlzed by ASH. ACe on the ather hand doeI nat have .... approved modern Idtchen facllly
at ASPe- PHX to handle the 850 • 1,000 Inmat8a fed daly.
Currently ADC has 15,500 Inmates. Inmate popIlIatIon Increuea at a rate ~ 85 per month. AI.
this rate ADC could be responaIbIe for feeding CNfK 48,000 rneeIa per day or a projected 16 mlion rneeIa
or more per year. WIth an anticipated Increue ~ CNfK 1,000 addltlonallnmatea annudy, the growing COlt
of providing meals at a reasonable cost 8hoUd be ~ rnotmtIng concern to the State.
ASH reported that they are nMewIng their food terVIce coate and are keeping their options open
for the next ft8caI year. One 01 the options they are COI1IIc* tng Ie the prtvate contracting of meet.. Price
decreases ~ 10 to 30 percent are projected by the varIou8 private contractors, as incentive for ASH to
consider this option.
• Pay higher InmIte food .. w. COlt then IffY ather ACe InIdbItlon
• AIrNi the State HoIpbI to iItII, B18 ADC'a raw food and related food aervIce ecpen•• 1 UIIng
their own COlt anlIIyIIa and IICCOLI1tIng teet....
ACe · 36
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• Be restricted · In incorporating any type of COlt ar1IIyIIa compartIan ItUdy on per meal/ per
Inmate/ per IndUte for Improved futLn prajectIonI end budgeting purpa••
ACe reported that NIIUd food.... COIIa"~'"$ 22.000,000 wIIh ' 15,000.000 for food
.- vice I........".. I..... popllltlon nIpOItdy II • 11,& 00 Md IncnI* tg by 86 InrnIIMI per month.
Baled on tt. e tIglnI. the ..... food .... budgIt per ....... II appraDCImItIIy ' 1,418 arvIIIlIIy. ThIs
eq& at88 to • .883 per meal for line and •. 412 for II aIMr I'IIIt8d . cpeI.... per.... Baed on
....~ the Inmate food. w.......... the ASH/ ADCAgr8enWII ... 1UbIIanIIdy
higher than the average for ACe.
Given all of the pnMousIy reported unknown COltS 8CtUIIIy Incurred byACe underthis agreement
It Is dlfflclM to project an accurate average COlt per rneaI for the ASPC- PHX faclltJea. The known average
costs per meal are:
• Average Raw food COlt: ' 1.04
• Average other operating cost: .25
• EstImated bilking goods: ........ Qii
• Total: ILB
Based on these comparison amounts. rneels served under the Agreement are 20 to 30 percent
higher then other institutions who use the tot8I contract, partial contract, or ACe food preparation methods.
As a comparison. If 81115.500 inmates had to be I8IVed under the terms of this Agr8enWIIIt wcUd
Inereue the related food eervIceI COltS to ACe from $ 22 milan to $ 24 milan. two mllian dollars more
annually. If on the ather hand food .- vice COltS for ASPC WInt more In line with PerryvIIe or Tucson a30
percent reduction In mMI COltS ceUd be .... 1z8d. One milan rI* Ia coUd equate to • praJect8d I8YIngs
of up to $ 300,000 annuIIIy.
ACe - 37
Br,' III_"".
We recommend the toIowIng:
• prtvadze corncdng of II food for the ASPC- PHX Inlllt.. llon
• Ellmll... fInIed FTE cook paeItb'w UIId lit ASH
• WIth the completion of the maJorItY of work J8qUIred to 8ItBbI18h the menus. food coeta and
other uaIgnrnents given to the Food S8rvIces Admlnllbator. we suggest any Ilddlllonll
requirements In this .... coUd be handled by outIIde aervIce8. Thus. we suggest the
elimination of this position.
.......
• Reduce food cost and related food services for the ASPe- PHX facllty for a projected savings
of S3OO. OOO or more annuIIly. Assuming that a food aervIce8 contract for the ASPe- PHX
Complex ccUd be obtained with pricing at $ 1.15. then the difference between the known
average food cost summarized above. at an average cost of $ 1.32 per meal and $ 1.15, or $. 17
per meal suggests a savings potential of CNer $ 204.000 per year bued on 1.204.500 meals
being eerved during the couru of a year
• ElImNte 811 of the hidden coIta talc... out of the ACe other opelllllllO budget
• ElIrnIn8te or Nduce • fInIed FTE cooking poIItIonI and the Food s. vIceI AdmHlttidor
for al8Ylngs of up to $ 134.300
• Standardize m. Is lI8MId and recipes UIed at the ASPe- PHX faclity to be coneI8t8nt with
menL18 used at other InItItudon8 and to r.: Iuce cost
ADC · 38
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• Replace the .~. food COlt 8CCOIRIng ayIt8m with an accant8 syItM1 to IIIow for
Improved budgeting and food projection COllI.
.,'.........
ACe · 39
The Department of Health Servict! S i$ an Equal Opportunity Affirmative Action Employtr.
ARIZONA DEPARTMENT OF HEALTH SE~~~ d
AImDA SJME H: EP. rIX. 2m E. \ lit BHN HDNIX, ARI2DA~
INVOICE FOR SERVICES AND SUPPUES FURNISHED TO:
THE DEPARTMENT OF CORRECTIONS
JULY 1991
Department of Correction
Alhambra Unit
Attn: Clarence Newman
Business Manager
EXHIBIT 7
Phoenix, Arizona 85007
- 0-
$ 102,277
$ 101,400
7,353
10,625
$ 119,378
$ 161,224
$ 19,665 .
21,613
7,904
9.825 59,007
1740 West Adams Street
ADC · 4Q
me 8MFLE INVOICE • fOOD SERVICE
Tota1 Amount Due
89,717 Meals @ 1.14
Total Raw Food Apportionment
Perishables
Di rect Sta pl es
89,717 Meals @ 1.33060
AOMINISTRATAIVE EXPENSES
OTHER OPERATING COSTS
> 89,717 Meal s @ .21919
Al hambra Unit
Aspen Unit
Flamenco Unit
cc: Gene Messer, Admi nistrator
Walter Scott, Finance Manager
Hal Carden, Warder - Al hambra
Food Services
State Health Building
~~ /.•.:-,•• ~- IJt.
:"~ t,;"" '"" h ..,.;' 1
! - ,~_.•-.~ ~ J
.~._~.~ ~ ',-'.":'-.-" .
~~ ~
'~~"
fIP'E SYMINGTON. GOVERNOR
AtEIID 0. CXI: JBL.. DjIe II'
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The Depart11lent of Health Seruiccs is an Equal Opportunity Affir11latiue Action E11lploytr.
fIFE SYMINGTON. GOVEllNOR
.& LETJIEA o. CALDVELL~ Director
INVOICE FOR SERVICES AND SUPPLIES FURNISHED TO:
THE DEPARTMENT OF CORRECTIONS
AUGUST 1991
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Phoenix, Arizona 85007
61,743
- 0-
$ 151,858
$ 74,415
8,337
7,363
S 90,115
$ 23,551
21,199
7,668
9,325
ADC 8AMPLE INVOICE - FOOD 8EIMCE
1740 West Adams Street
ADC - 41
EXHIBIT 7
PAGE2OF4
ARIZONA DEPARTMENT OF HEALTH SERVICES
ARIZONA STATE HOSPITAL 2500 E. VAN BUREN PHOENIX, ARIZONA 85008
Total Raw Food Apportionment
Per is ha bl es
Direct Stapl es
91,005 Meals @. 99022
Tota1 Amoun t Due
ACM IN ISTRATIVE EX? ENS ES
cc: Gene f4esser, Administrator
Walter Scott, Finance Manager
Hal Carden, Warden - Alhambra
OTHER OPERATING COSTS
91,005 Meals @. 25879
Al hambra Uni t
Aspe!'! Uni t
Fl amenco Uni t
FOOD SERVICES
Department of Corrections
Al hambra Unit
Attn: Clarence Newman
Business Manager
State Health Building
EXHIBIT 7
Thll Dllpartment of Hllalth SllruicllS is an Equal Opportunity A( firmatiull Action EmploYllr.
INVOICE FOR SERVICES AND SUPPUES FURNISHED TO
THE DEPARTMENT OF CORRECTIONS
SEPTEMBER 1991
Phoenix, Arizona 85007
5i ,556
- 0-
$ 138,469
$ 67,505
6,693
6,715
$ 80,913
November 27, 1991
$ 23,526
19,135
6,787
8,108
1740 W~ c: t A~~ ms Street
N: JC · 42
N: JC SAMPLE INVOICE • FOOD 8EFMCE
PAGE3OF4
ARIZONA DEPARTMENT OF HEALTH SERVICES ·
~ STA: m } D) P!' tAL 2500 E. VAN BUREN PH: BaX, ARIZQfA 85008
81,449 Meals @. 28884
Al hambra Un i t
Aspen Uni t
Flamenco Unit
Total Amount Due
ADMINISTRATIVE EXPENSES
cc: Gene Messer, Admi ni s tra tor
Walter Scott, Finance Manager
Hal Carden, Warden - Alhambra
OTHER OPERATING COSTS
FOOD SERVICES
Total Raw Food Apportionment
Peris habl es
Direct Staples
81,449 meals @. 99342
Department of Corrections
Al ham bra Uni t
Attn: Clarence Newman
Bus i ness Manager
St: lte Health Building
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- 0-
$ 98,019
178,306
23,305
36,946)
273.305
$ 38,306
73,354
$ 111., 660
$( 140,000 )
$( 250,000)
Phoenix, Arizona B.
. Bill ed
$ 19,665
23,551
23,526
61,947
22,359
27,258
$ 102,277
90,115
80,913
$ 19,665
23,551
23,526
61,947
22,359
27,258
1740 West Adams Street
ADC-. q
INVOICE FOR SERVICES AND SUPPLIES FURNISHED TO
THE DEPARTMENT OF CORRECTIONS
SUMMARY ( July 1991 - September 1991)
ACe SAMPLE INVOICE _ FOOD 8EfMCE EXHIBIT 7 I
ARIZONA DEPARTMENT OF HEALTH ~~~~ lt~ e
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Balance Due ( First Quarter)
Balance Due ( From FlY 90- 91)
Total Due Operating Expenses
Total Due Foods Services
Advanced Funding ( First Quarter)
July Meals @. 21919
August Meal s @ .25879
September Meals @. 28884
Alhambra ( July - September 1991)
Aspen ( July - September 1991)
Flamenco ( July - September 1991)
Balance Due ( First Quarter)
Balance Due { From FlY 90- 91}
Advanced Funding ( First Quarter)
July 1991 ( 89,717 meals) $ 119,378
August 1991 ( 91,005 meals) 90,115
September 1991 ( 81,449 meals) 80,913 .. ~-~_ .._.
Administrative Expenses
WS: ST: jt
OTHER OPERATING SUPPLIES
Total Amount Due at End of First Quarter
FOOD SERVI CES
State Health Building
FLfe Sy. ington. Governor
ALETHEA o. ' CALDWELL, D: lrector
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ClIIIII....
Each InIIIbilion and opMidIIig unit wti* l the Artzona DepartrnnmComICtIanI ( ADO) performs
." payee timekeeping In ac: J-. manner. WIth 8,082 FTE'. 1n the department, the 1nconIIItencIeI- ut
In many ..- ora and In8IfIcIencIIIIn timekeeping.
The forma, formats, and mIIIhod. UI8d to accurn& Mte time IlIform8IIon were d In each
InIdbIllon viIIted. For...... tome Iocatkn have tImIk8Ipera tI out the ." payee time an forma
and give tt.- n to eupervIlIora who .. reepcnIbIe for otDIr* Ig the ." payee'. aIgnIbn. n.. forma
Include l. 8Bve Requeat, and OvertIme Status Forms, b8nIfb chIngeI and WOI1c IlatU8 time logs. Other
locations may do the OpposIte where the timekeeper limply nM8WI the IlIformat1on from the eupervIIor and
enters It Into ADe's Artzona Personnel Payrolll88v8/ AccountIng 8ylItem ( APPLES).
Each operating unit or cost center has one or more positions assigned to collect and Input
employee time data Into APPLES. They U8l8IIy consistmclerk typists, I8CnItaI'Ie8, and correctional 8YIce
officers and at times Include a variety madrnlnlltndlve poaItJon8. The timekeeping reeponaIbIlty can
account for up to 40% mthe " tImekeeper's- time.
The Federal Fair Labor Standards Ad ( FLSA) requires an official record m. ch employee's time
signed by the employee and the direct supervisor. The Payroll SectIon under the Bureau m Bu8Iness and
FInance In the Administration Division, keeps all official timekeeping records. The document, known as the
Positive Attendance Report ( PAR), Is generated prior to dlltrtbutlng the payroll checks to employees. It then
accompanies the check for . ch institution to a - central- location where the checks are dlsbLn8d after the
employee and the direct supervisor sign the PAR report.
Ow to the need to dlstxne ch8ckI from one location. the payroll ad In each Inltliition Is
required to work an extended IChDH an pay day to ctN8f all three IhIfta.
There .. many emn which utace C8UI8d by lack m coneIItency In the timekeeping process
and forms. The current situation C8IM8 the employee to nMIw his payroll ..... after the paycheck Is
dlsbLn8d rBIdIng In corrections being made on the nect paycheck. These errors affect not only the
ACe - 44
.- npIoyee but the 1UPI" YiIOr, timekeeper, the payroIIlI1It, and the Depertment d Adrnlnlltnltlon', HAMS
S~
' r,*' · · - M · ·
We f8COI1VI81d the faIowIng changeI be ndeto provide. men coni"" Md IIIIndardIzed
tIrnek8epIng form8t:
Employees .... req& ftd to tI eu their own time IheIt
Provide a IIgnature location for both the .- npIoyee and the direct IUPI" YiIOr to UII
FLSA requirements ellrnInItIng the PARa report
U.. the document u an Input form for the APPLES/ HRMS System
• Create a timekeeping procedure to Inaur8 COI' 1IiIt8ncy
• Change the paycheck distribution to occur at the unit level. ....
The new timekeeping form wit eliminate the need for the PARa report. ThIs ellminatel the need
to print the 2,000 page report for . ch d the 26 pay periods In a tIIcaI year. In 8ddItlon, It wit reduce the
timekeepers' Input time from approximately 492 houri to 178 houri per pay period.
Areviled policy wltlnlur8 that the .- npIoyee and direct IUPI" YiIOr take the responaibIlty for time
IICCCU1tIng. ThIs wit create a reduction In errore~ the need for correctIonI which affect the
employee, direct eupervIaor, tIm8keeperI, payraII a. tcI and COA', DeIa Management DMIIon.
"" __' 11' WI
• Review and r8VIIe procedures and policies u required
ACe - 45
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CENTRAl. WNEQJSE SVilljl
Ouwc-'"
There are... prtIon~ cornprIIedm12... wit*' theAdUt Inlllblllanl 0MIIanmADC
and two atlllonll ComIctIonII R.... c. ur wit*' CarnnIdy ConcIIoI.. Each Iacdon ,.
....... W8nIhcue f8c1.... far food. ItcnI, "''' II4JPI''' and matar pool. In atltlon.
the Property 0IIIcn e. veltarage -. They e. ve I'IIPOIlIIbIly far ....... perIOI1II property, and
clothing IIIl. Bnce and replacement. eoncurrer. with thII phyllclliayout. there II no IrUgIWd Irwnory
menagement 1YDm.
Each prison maintains Inventory and related accounting records through manU8I bookkeeping or
stand alone IOftware programs on • peraonaI c: ornp& 8'. Man&. B pI'OC8Il. Include kard8x or logs.
Each W8nIhcue phyIIcaIIy stocks ( 1heIveI) ItemId~ and conducts physIcaIlrN8ntorteI.
Warehou8es have different stock numbering or none at.... HOW8II8I'. rnontNy Inventortes are perfonned and
forwaIded to the Business Office.
Eachmthe prisons generally purchases from 8lItabI1Ihed Itat8 contracts vendors. However, there
are exceptions which are handled through the InstItution8I Business Office Buyers.
In addition, there Is no common communication network between warehouse supervisors. It Is
only by IndMdLBIInItiatIve that any communication occurs between prisons. There are no standard poIlcIe8
and procedures on the W8nIhcue function. In Iddllon. any auditing done Is not routine In nature.
.....,
There II • lack mconsIIt8nt Irwnory menagement among InstItutIon8. rsec:. ue there Is no
IrUgrated ayItem, stock ahorIBges DCClI'. Md1Iy Inventortes are tlmeccnumlng and COIlIy. ManuII
InvwItory record- keepIng II time ccnumIng. In atltlon. stock..... 818 nat -.. By performed. The
& billy to perform stock tranIf8rIls hIndnd by • lackmItIIndaIdIzed ItoCk nurnberI. The 0Iiy way the
warehouse can comrnunIcat8 about ItOCk Is by .." daAlption. Each InItIb ItIon tIndI to madly thole
delcrlptlona to meet their pertIcUar MIdI.
ADC- 46
" r § FIWi_ tlellr..
• IrnpIenw1t a ItIIndard UDmII8d IrMrtory ayItam for ~ warehcue functionI & Ner the
dnct ,... 1IIbIIymthe.... and FIIwa .....
• DtMIIop It8ndard policy and procedLnl for .. warehcue operatIanI-. 1nm8t8 smr.
r8IatIrlg to ordertng, namkIg, Iaf8ly Itock IMa, IrMrtory~
• ConsId. moving the Inmate smr. buying, naIvIng, and warehou8Ing Into the .......
warehouse faclltIes where poeeIbIe, whIe mIInIaInIng the segregation rA the newPoint rA SIIIe
automated system which Includes IrMrtory and reorder point definition
• Reorganize all warehouse functIona including Itor8I und. the Business 0Iftce
• Develop IocatIona within each prteon that ceUd be UI8d as distribution points for .... m
general supplies. and Itor8I as WIll as .... and naIvIng rA Inmates clothing and perIOI.
property. Other warehouse Items, such as maintenance, motor pool and food, can be IIIIt.- d
from the maln warehouse buldlnga directly to areas they support
• Create a weekly dlltrtbutlon lCheduie per 1nItItutIon. ThIs schedule would designate certain
days for receiving, filing and distributing orders rA the requesting parties. _.
TheIe recomrnendatIon wi pnMde centr8l1zed rnanagemII't IrIormatIon which wi auIst In
dIt8rmInIng Itock I8wIIa as well ..~ guIdInce on whBt IhouId be In Itock In .. the inIIItIltIons. It
wi also help Iderdy buying and delivery problema mthe ... prtIon ayIt8m. ThiI wi enhance the
bidding and contract negotiation pcM8I' mthe C8rmII 0IIIce PLrchaIng Unit which In un provides an
ImpnMd ordMng and reordertng prot888 It wi pnMde 1Ibor, time and ..... curendy expended In
taking phyIIcaIlnv8ntorlea, but not quardIed for this r8PO'l
ADC- 47
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E8tab11IhIng formIIlz8d poIlcIe8 and procedlnl w111111ndard1ze IrNnory IMhadIIInd prcMde
• means to ayIt8matIcaIIy ItoCk the warehouIeI. ThII wllmpRMthe work and P8P8I' tIow IlITOUndIng
the iIIuancemeuppI....
ConIoIIdaIIonmthe 1rvna18 8tcnI War8hcue Irmthe rnUI auppIIII warehcue wtwe paaIbIe.
wi provide limier functIon8l11d1r one opndon and provide IrI1pro'IId eupervIIory~ mthe ItOI' 88
It8ff and ~ work8rI. Alto I pnMdeI IIIdIIng back up and cermIz8d ordering mItock for ..
warehouIes. n. e~ wi aIIo provide • cermIz8d wndor NCIIvIng ... for ..
warehouIeI at each prtIon. ThIIIn tim coUd help "*- iIng prot••• time. ..- duclng errors on NCIIvIngand
1rNnory. Addldonallnlormadon can be fOW1d under R8carr1n'.- 1daIIonI nIIIed ' rvnateQaIhkIg 1-.. and
R8UI8.-
By CI' 88tIng a weekly dlstt1butlon schedule It allows tIedbIIllymstaff for Inmate management. ThIs
schedule should have the abllly to react to lock downs and or Irvnate emergencies, weether, or other
schedule disruptions.
"" ..... · 11
• Install same Inventory management system In . ch warehouse
• Standardize part numbers and descriptions
• Standardize pricing
• Reorganize locations where appropriate
ADO - 48
NMlE g' 1' tP'i ISSUE NI) BEUSE
There Is an ACe policy cancernIng InmIt8 cIab1g~ the lnltlllilluance 0I1nmBte cIaIhIng
n the J81eue/ perale c: IaIhkIg iIowance. ThIs paIIcy.. nMIId n .1IectIv8 18, 1881. It
..... clear In ...... n nII8tMIIy quickn -. yto ImpIIrnn. Hawwer, . wiInce thIt this
policy Is being faIowed. If this policy W8r8 fallowed IIgIIIIIc: n IaVIngI ccU: I be 1' 8IIIZ8d.
There are two Inmate lnIake cnn. PhoenIx • AIhImbra for IIIIIeI and PerryvIIe - S8I1ta Marta
for femBI.. D&. rIng 1881,~ 8,000 InmIt8I ....- ad the ACe priIon ayIt8m. The maximum
prison clothing 8IIocation Is UI8d at It-. centers. When the InmIt8I are uaIgned to their InItIb6x1 the
prison augments any shortage In the 1nltill1uue.
Rel8188 clothing Is Issued to e11g1b1elnn'etes when dllcharged from the respective prison. During
calendar year 1881 there were 7,734 rei.... from ADC.
Ellglbllty criteria for the - Inmate Discharge and Clothing Allowance- must be confirmed by
Correctional Program 0fflcer8 ( CPO) before they Iuue discharge clothing, U foIkMs:
• The Inmate rel8188 has reached the parole/ discharge date
• The Inmate account does not, at the time 01 parole/ discharge, exceed $ 250.00
• The Inmate has not been rel8888d from prison to begin home arrest or work furtough.
Inmates paroled or dllcharged from home arrest or wort< furtough would be eligible If all other
crtterta were met
• The ivnate was nat Nr1t8nCed to prison U a condition 01 probation.
One 01 the Items thII policy provIdee II limited clothing to IIIgIbIe InrnateI who are paroled or
dIIctwged from ACe CUItody. Upon ...... the clothing allowed the Inmate, gender-. pproprtate, wlued
at $ 35.00 or lela, Includes the fallowing:
ADC - 49
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• One pair ~ blue jeans
• One 1hIrt/~
• One bra
•. One pair ~ Ihoes or boats for Inmatea who do not own peraonIII footweBr.
When Implemented Policy # 303.8 as nwIIed In September 1991 can generate 8UbItantIIJ cost
savings. Due to the large numbers ~ prisoners entering the syItem ( 9.000 In 1991) clothing supply Is
strained. and costs ~ new clothing are Jnc: reulng. If the policy were In place In 1991. with 7.734 rel8888S
It could have produced. 48.404 T- shirts. 23,202 reg'" shirts or blOUI88. and 23.202 blue jeans for reuse.
We recommend the full implementation ~ Policy # 303.8 - Inmate Discharge and Clothing
Allowance.- The two following changes should be Implemented immediately:
• ACe enforce Policy # 303.8 concerning the section clothing allowance upon release
• Insure there Is a proper clClIhIng .... procedure Implemented at each InItItutJon
• CMtraIIze warehouIIng and dlltrlbudon ~ Inmate clothing..
"'..
l,., mg that the policy II followed In .. InIdbItfonl and proper procedur8l .... lrnpIernent8d.
reusing the released clothing wit relieve IhorIages at the InIake cerurs, and may produce eome cost
avoidance related to the purchase ~ new clothing.
ACe - SO
CMtnIIIzIng war8houIfng and dlltrtlUlon ~ InmIte cIaINng and IlII11ued property wi provide
..- ted management InformaIIon and Invnory corDaI. See recommendation nItIed " CentnII WIll' 8tlcue
SyItem- for bther 1IIf0l'l11d0n.
ACe - 51
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1. Aa8LmIng FY 1992 prtcea and 10" profit:
INMATE STORES P" M if'
ACe · 52
• 8.4 milan
• IL § milan
0= U milan
Gross R8Y8I1U88
Star8l1tems Cast
Gross Profit
0mnI....
The projected Inmate Itor8I nNWIU8 far thecumtIIc8I ~.$ 8.4 mlllan. lncIudIng 10C1' prall
(- ExhIbIt a. ADC 1nrn8t8 smr. 8& mnary). M praIb ( IppraxIrnIItIy Ial. ooo) .. placed In the
~ Mel Recr8Idan Fan ( A & R). ThIs ....... .- vIce acccu1I which conIIIInI m01l1ll hIId •
an ecpeIldabie truIt fw1d by the ADOfar the nICIl8IJanII banIIb of Inmata The curwt 10C1' prall margin
'- .. by the DIr8ctar. PrtlIan Itar8 prtcea are gennIy 1n8lcpII.... campared to their private I8CtaI'
COLft8rpeItI.
ACe pallcy# 302.1.3 ..,. 6.4.3.10 and 6.4.3.11 provide far the wage payment of Inmate Itor8I
employees from the A & Rfund. There ..... tat8I of 30 IM18t8 Star8I ranging from one Itore per prtIan
to 81 many 81 nine. Total store employment '- 721nc1l. d1ng back aIIice Iupport Vllued at $ 1.388.000 per
year 1ncIl. dlng ERE. These wages are currendy paid from genal fw1ds since the profit margin II ndeqt. 8t8
to caver these casts.
We recamrnend • phased sal. price~ for Itar8 Items which woUd~ the current
10% profit margin to 20%. ThIs wi provide an IddIdanaI $ 700.000 arou profit. The logic far thIIe fIgur8B
II 81 follows:
The current annual labor cost for stores operations II approximately $ 1.4 mliion 1ncIl. d1ng ERE.
These monies are currently taken from generaJ funds. impacting the ACe annual budget by that amount.
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2. profits at 20% margin:
• 9.1 milan
• ILl milan
• ILA milan ...
The propoeed price Incr'MI8 wi provide an Iddlllonll $ 700,000 to help aIfI8t Itor8I employee
wag8I and Incr8ue the A& R hmda I the Aotnt: Y ctioDIII
It 18 IIJImItId by both the SUM Team and ACe Management that employee COltS CC) ljd be
reduced by appraxIrnateIy $ 800,000. but this wi be verified dll1ng inpIementation. We also 8har8 the
concern that the " traffic may not bear" this Incr8ue and coUd reNt In a lilies downturn.
""...." WI
• Develop strategy for phased tncreaaes
• Change prices per plan
• After price Incr8ase 18 In effect, transfer store labor costs from General Fund to A & Rfund
to cover stores related labor costs
• Review and rMIe procedures and policies 88 required
ADe · 53
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-------------------
~,
~
EXIIIBIT A ADC INMATE STORES SUMMARY
LOCATION lOF STORES PROJECTED INVOLVED I COST OF STAFF REDUCTION
ANNUAL OF STAFF STAFF REDUCTION SAVINGS
GROSS
DOUGLAS 4 1,200,000 8 140,618 1 24,553
WINSLOW 3 580,000 8 131,659 1 24,553
PHOENIX &.
GLOBE 2 600,000 8 119,221
PERRYVILLE 4 1,430,000 14 281,853 4 98,212
FLORENCE 9 2,300,000 16 383,711
TUCSON 4 1,300,000 8 131,200 I 23,659
YUMA 1 200,000 3 51,990
SAFFORD I 351,000 3 39,954
FT. GRANT 2 414,300 4 83,430
TOTALS 30 $ 8,315,300 12 $ 1,369,108 1 $ 110,971
EXHIBIT 8
TIE OCMlUADON
QIIIrI...
CwrwIIIy Artzona _..., 1nrn8t8,.......... will . cIdIionII. lb- dlldtclIIIori. dIt8I c: A
aI8rwe, n .. fOtY~ to" c: A the abcM. In campIrtIan malt~__ lINt lowor'"
nil•• Cllt8gDi1el. 8tMn c: A the nHBIe types ............. and are hIncI8d IIMn1111y throUgh the
08partn8' 1l c: A CorrectIons:
• DIIcIItIonary - A. R. S. 31- 233J
• Earned Rei.... Credit Date - A. R. S. 41- 1804.07
• Mandatory Rei.... - A. R. S. 31- 411
• Prov1sionai Rei.... - A. R. S. 31- 411
• Temporary Rei.... - A. R. S. 31- 233A and B
• Sentence Expiration - A. R. S. 41- 1604.07
• Shock IncarceratJon.
The other four rei.... types are administered through the Board of Pardons and Parole:
• Earty Parole - A. R. S. 31- 2331
• Home AmIIt - A. R. S. 31- 236
• Parole - A. R. S. 31- 411, 41- 1804.06. 31- 412A and B
• Wort< Fwtough - A. R. S. 31- 233.
ADC - 55
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Due to the nUtIpIe I'll.. eat8gDi1eI, a complex IYIt8"' ... evolved to admlnllter the recorda
and time computations for Inmate8. ThIIIYIt8"' II cornprtIed 01~ as wall as autom8IIon fJI'CX*'.
for data entry, V8I'IfIcation eligibility. victim natIIc8IIori, public F8COI'dI . ce•••. and nIt8ntIon 01
docunent8 for the oIIIciaI We t-. IdenIIIed CMl120 ConctIonIII RecoidIIIIdf. are dIr8cIIy
Involved In admlnlltertng, proc••• tng, and rnU'ItI* IIngCMl20, ooo'-" and46,000 1nacIMI....... 11tCOId8.
AImoIt .. endtIea thIt t-. Ir-. cdon wIIh the time CDII'IP'* dIan 01~ tram __ M: Ing
through to ........ have gr88t dllllcdy decIphaIg the efIICUIon 01 .........._ JudgII. aItom8ya,
Board 01 PardonI and ParoIeI, InmIt8I and the public aI t-. to COI'. wt 101M ecpert ........ 8CUC8 for
answers to CDII'IP'* dIan qllllttOi'll. The problem II thIt one ICUC8de. noI tDdIl The TIme CornplfIItIon
UnIt 01 the Bureau 01 Offender ServIceB II the belt ICUC8, hcM8ver, 8V8n though they dorft have III 01
the answers.
The Bureau 01 Offender SeMces has not been able to keep the Ad~ Information Management
System In step with statute changes and also 8IIUf8 data 1rUgrIty. TherIIore auditing II conIIder8d
necessary to Insure Inmates are being treated properly. U8udy an audit II perfonned at wery step In the
Inmate Information process. The TIme ComputatIon SectIon ... an unwrttt.-. policy 01 auditing ewryone's
work one hundred percent 01 the time.
The staff spends many hours fielding calls from the legal, judicial, and private 88Ctors. Judges
may call Time ComputatIon to 8IC8ItaIn how to structure a I8I1t8nC8In order to more eIfectIv8Iy Incarcerate
an Inmate. Ukewl8e, prosecuting attorneys and diltrtct attorneys may call TIme ComputatIon to determine
which statute to use In proeecutIng a crtmInaI. The general public, famIy member8, and victims call TIme
ComputatIon to find out when an Inrnatewll become eligible for the vut array 011' 11... AIIo, the TIme
ComputatIon Unit needs to c: ond with the judges for . uncIng cIarIIIcatIon.
Due to the complexity 01 the ndIpIe rei_ mechInIIms. a new TIme ComputatIon employee
spends fN8I fpur QlOOIbt In traInkIg jUit to~ the buIcI 01 the poeItIon. It... CMI one lUI year
before the employee ... acquired the expeI1enc8 n& C•••• ry to become r8IIIy IIfIctIv8. For the CIIIendar
year 1991 the TIme ComputatIon Unit ecpertenced at IIut .... tennInationI and __ tranIf8r8 or
promotiona.
ADC - 56
At least one ~ the rei... typeI, work fuItough. 1I1n8If8ctIv8. WIth only aboUt 40 Inmate8 In the
program work furlough his been rendered archaic by home 8IT8Il But IInce the It8tUt8 rwnaIna on the
books, CMM' 4,200 ..... eIIgIbIlty certIIicatIonI W8r8 done Iut year for this program. R...... IIIgIbIIty
certIIcaIIon II a prec••• by which Irvn8I8a are declared tIIgIbIe to be t. rd by th8 bid ~ Pardons and
ParoIeL The prac••• 1IartIwith TIme CornplaIIan p'•• 1g an BLaamItId certIIcaIIon lilt from AIMS. Next
each Inmate'l a& aomIt8d r8COI'd II . d8d to .... ayIt8m acc& nCY. : JlWlllltlare dIIIrId8d to each
Inltltullan .... fII1t.- checIca are done ( dIIdpI1rwy. NaC......... 1Itc.) and lnmIt8Iarelnllruct8d to
.. OW a PMJIe appIlcaIIan. M P8IJ8MOI'k 18pM ~ a", P8CkIt which IIento the bid ~ Pardons
and Paroles. In ilII16,200 ..... 1I1g1b11ty certIfIcaIIonI for the bid were done for Iut Y881'.
lief"' · · ....••
We recommend the following changes In the adrnlnlltertng ~ IM\ ate time carnputatIana:
• A change be made In the Arizona Statutes to reduce the number ~ Inmate..... eatega. ieI
• The Ad&* Information Management Syam ( AIMS) should accammodate the rei...
categories In Its program. The TIme CornplaIIan Unit IhauId continue Its meetings with the
Management Information System section to work aut the dlfftct. ftles with AIMS
• Elimination ~ the hundred percent verification ~ all processes and audit only a statI8tIcaI
sample for accuracy
• An outside carlNtarrt analysis of AIMS to detennlne Its efficiency
"'...
A .... uctIon In the runber ~ ..... eat8gOi'IeI, a modification ~ the Ad&* Inform8tIon
Management System and an IIIm1nat1on ~ the lUI mil wi reUt In the foIowing benefits:
• elimination or reduction ~ procedurea and proceIIIng time
• Accurate InfonnatIon ace••• 1bI1 depIrtment wide through AIMS
• Reduction In the potentIaJ for Inmate lawsUits
ADC - 57
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• Elimination or reduction 01 staff r88OUI'C8S
• Simplification and reduction In the demanda on the autom8tIon ay8tem
.,'........,
• Prepare rwIIIon8 and/ at NP8Ia 01 .......
• Contract for AIMS ..- IyIt
• lrumal management changes In policy and procedlRl
• Work content analysis 01 TIme ComputatIon to determine staff Blze.
ADC · 58
0IgnI.....
When anIIdlMlllrarcnt8d at the Artzona DepMnwtci CanectIona ( ADC), two InmIt8I" 1C01' da
ties are cr88tIId: one fie for the CIImI ofIIcI ( C4Ie) and one for the InItIbItlon ( I"') wtw' 8 the Inmate wi
r8IIde. ArIzona RtMI8d SIabD 31- 221 ( A)__ that the cIIpIrtnwt ci COmICtIanI .... rnU1taIn. mater
r8COId fie, on each perIOfI commIItIId to It, CXJI1IItiIg the faIawIng:
• Alillfonnation from the commIltIng COUll
• Reports of receptIorKtlagnostic cent8rI
• Reports ci dl8clpllnary InfractIona and dllpolltlon
• Progress reports prepared for the board ci pardons and paroles
• Parole progress reports
• Date and clrcurnstanees ci final discharge
• Any other pertinent data concernJng the person's background, conduct. assocIatIon& and
life history as may be required by the department with • view to his nJformatIon and to the
protection ci 1OcI8ty.
The Offner Recorda SectIon ci the IknaU ci 0Ifender Servlcelil charged with the reeponeIbIlty
ci carrying out A. R. S. 31- 221A. The I8Cdon II fwther broken down Irm · the faIawIng units wIh ..... 1g
Ihown:
• ActIye Reoorr1e - EItabIIlIhrnn and~ ci~ 20,000 active Inmate
muter record tiel. Sort and fie appraxImIIt8Iy 27,000 Jncornilg docunw1Ia per week.
Eight CorrectIonal Records Clerks I
ACe - 59
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• IDIdIye Rtcordt - Hcue and maintain the appraxJmate 46,000 dOled Inmate ties. ProceIa
about 1,150 muter record .... from the~ per month. Coordinate with the Slate
Records Center for retnIonmInrnII8 ties.
• ytctIm NsdIqdgn • R8I88f'Ch. 1nIU n maintain the~ n 8dd~ for a data b88e
mfNfJl 25,000 vIcdm8.
nne Corr8ctIonBI Records QwIc8 II
• Offender InfprmatIon - Prepare packets on r& qU8It8 for Inmate prior arrests. dl8charges,
detalners, new commitments, and recommItment8, for courts, other Itate8, and law
enforcement agencies.
Four CorrectIonal Records Clerks II
• Public Access • Interface with the public with ntep8Ct to Inmate Information
Two NJmInistrattve As8I8tant II
The Records and Inactive Records Units currently report to a CorrectIonal Records Supervisor I.
The VictIm NotIftcatlon and Offender Information Units report to another CorrectIonal Records Supervisor I.
BothmtheBe supervIsora along with the Public Acce8s Unit report to a CorrectIonal Records SupervIsor II.
Thed_ fie & y8t8m _ condnued to edst prImarIy u a convenience for public 8CC8IS and for
the conlfort mthe centnII aftice. In 1886, the agency IrnpIemerDd the Ad~ IrIforrMtIon Management
System which automated the InmIte recorda ayIt8m. Reportedly this IYIt8"' provides 80 .7OC' mthe
1.., ormatIon f8qU8Ited by the public.
ACe - 60
There are IMMN8I negative upect8 In canIInuIng with the duplicate tie . admlnlstratlon. Among
tt-. are:
• Huge vaUnemfwd copy I' 8COIda ccnInuIIy tranIpDrt8d bItw-.' t the CII'Ib'IlI aIIIce n
each InIdbIllon
• InconsIItn: IeIln the docwnMtaIIon kIpt In the C. fIe n I- fIe~ In IIIdf time spent
J8M8I'ChIng n comperIng the corurt. 11111..~ tMdn wI81 the tI.... to
be cIoI8d n onemthe 8upervIIara I' 8PQI't8d thIt ... lIP8f'It COI'IIIderabIe time each day
ensurtng that all documenta ... coneoIldat8d 11m the muter tie for . mrage.
• Numerous staff training I8I8ions. rneetInga, PaUcleln DIvIIIon MarIagerI'In orderIln an
8Itempt to llandardlze procell. It wu reported by InIdbItkNI staff that many mthe
policies n DMO'I are not well thought out n may pertain to the centnII records aIIIce
functions but not the institutions. Staff required to audit . ch institution to ....
compliance with the policies and DMO's.
• Larger then neceslary staff. fling space, storage area and paper LM.
• Overtime pay to address the frequent fling backlogs.
• ContIn~ quantityn staff productivity rneuurements. reporting. and anaIyIIs procedUf81.
It II the recommendationmthe SUM Team that:
• Oriy one cornpIttI aIIIcIIIlnmIt8 recordI tie be maintained. lMIgthy dl8Cl_ 1onI with ADC
MarIagerI'In and reviewm1bIb'. r& gIfdlng public 8CC8I8 IIUggeet thIt the campkIta tie
be maintained lit the Cer'UII 0IIIce. If that be the CII8, the procedLnl and mIIhodalogy
mIrvnate tie~ lit the ....... InIIIbIdonl wi be anIIyud dll'lng the
implementation phase mthis proJect, . eng with the tie IlIform1tion requIrMw1ts at the
InItItutIonaJ 1M
ADC · 61
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• PRWlde the I18OP'lIry training requIr8d for InItItudon8I pnoI'""' 181 to obtain data from AIMS
ClI'IW1IIy BIked for In hard copy
• Condnue to Irnpn: Mt the acancy ~ the Ad&* InfonnaIIon~ SyIt8m ( AIMS) In
order to enhance .... conIIdence
...
Elimination ~ the complete duplication ~ fl. ,.. In the following bInIfb:
• Reduction ~ unnec. sary document eortIng, IIzIng, fling and rnaInt8nance
• Reduction or elimination ~ fling backlog and owrtIme hours
• Reduction ~ staff conftlcts, frustration and confuIIon
• Better utlizatlon or staff
• Improved methods and procedures for fie maintenance, along with a reduction In fie
requirements at the InstItutJon wII res'* In staff reduetlon8 not qaardiable at this time.
1mpIIInw.'"
• Modify II'UmII rnanagemert policy and DMO'I requRd
ADC · 62
0IIInI-"
The ArIzona DtIpIrtrndmCorr8CtIanI ( ADC) tpent~~ 13,870,066 to pnMde mental
t.. nh I8MceI to 8erIouIIy MerMIy • I.,..,.. far FY 1880- 81. MIntII HeIIIh 8eMcII ( InclIurA1g
PlYChc* opIc ..... 1cIIIoI.) ant provIdId by the HeIIIh s. McII B& nIu wIt* I ADO. ADC, MIrIIIII H8IIth
Syatem canaIIIImfeu major componna: 1) a. havIcnI Trllbnn F8c1.... at Tucaon. FIcN'Ice. Phoenbc
Mel PerryvIIe PrIIonI; 2) 8pecIIII Program UnIIa ( SPU) In Phoenbc ( Mwnbra) Mel Tucaan ( FIIrnenco)
located on the groundImthe Arizona State HoIpIt8I; 3) CorrectIonII ~... CerUr In PhoInIK ( Northern
ArIzona Corr8ctIonaJ Rei... Center) and TUCIOI'l ( Southern Arizona Corr8ctIonaJ R...... cner); 4) and
a SpecIal Management Unit at PerryvIe. 8erIouIIy MentIIIIy IIInmIt8I ant prIrnarIy located at the Arizona
State HoapItaI, Florence and TUCIOI'l faclltles.
A. R. S. 31- 226, Ch. 2., I., Itate8 " The Itat8 departmentmcorrectIonIehIIl pay all costa Incurr8d for
the prisoner during the termmhis ..... unce.. ADO doeI not receIv8 funding from the Arizona DtIpIrtrnd
mHe8Ith ServIces ( DHS) which lllegIIIy mandated to provide rnMIIII t. Ith I8I'YIc8I to ArIzona's 8erIouIIy
MentIIIIy II ( SMI) persons relidlng In the ArIzona State HoIpIbII, IOCIII jail and the cornrnunItIeI pursuant
to a cIus action IawIuIt lAmgId y. Sam) and IItIIernn. Panuant to the Arnold v. Sam Iaw8uIt. ACe
Inmates were ngtlncluded u da8I members and ant ngt eligible far mental heIIth I8I'YIc8I from DHS whle
Incarcerated. HO'N8V8I', DHS II .- ponsIbIe for establishing a service continuum which coordinates the
provisionmmental heIIth services to Inmates prior to their ...... from prison Into the community.
ADC II authorized 467.5 FTE He8Ith Service poeItIons and has devoted 128.5 FTE poIItIons to
provide Ment8I He8Ith ServIces. ADC'I mental heIIth II8ffIng II u fallows:
8.5 PsychiatrIIta; 21 PIychaIogIIt; 18 Paychalogy ~; 34 PtychIatrtc N& n8I; 1 SocIal
Worker; 2 0ccuped0iwI TtwrapIsta; 1 R8CI' 8IIIonII n. apIIt; 41 Corr8ctIonaJ Program 0IIIcerI;
and 21 MeraI HeIIth TI11' II Coordlnatorl
In FY 1891- 82, ADO menIIII heIIth Itaff prcMded a taIIII m128,780 rnenIIII tIIIIIh cantaetI or
encounters and dllpenaed 70,332 peydDropic medications to rnn. Iy I Inmates.
ACe - 63
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ACe Is UI8d as a mentIII haaIth NIOUrC8 for the IMaUIIy mnaIIy I becaU18 there are no
IIItematN8I wit*' the convnunIty. ACe ... ImIted fInancIII . cu'C8I and Is~ 1IIdfed. ACe
_ limited runbermmile and f8mIIe bIda avaIabIe to .- va -' auIIynwaIy IInmaIII. ACe does nat
have reeIdenIIaI peychIIIrtc faclltIaI for femIIe InmataI. ACe Is~ lIIIIIfed to .- ve the mental
haaIth nelda mmenIIIy • InmIt8I. eorr. ctIaIl8I ProsPm 0IIIcn have limited~ and .......
peychIIIrtc trU* 1g.
ACe I'IlPOrted • 1~ vacancy nd8 which eM be IIIb'ItUed to a lackmfunding and an inability
to recruit and I' 8IaIn quIIlfIed menI8I haaIth praf8IIIonIIa. 1' hII wall eepecIaIy true regarding recruIbnent
In nnI areu.
We recommend an Intergovemmental Agreement between ACe and HDS which establishes DHS
as the agency responsible for identifying. coordinating and providing mental haaIth servIce8 for ACe.
ACe and DHS should collaborate to dMop front- end DIver8Ion Programs and alternatIVe
residential treatment faclltles within the community for SMI aIfenderI which wli reduce the census at ACe.
ACe and DHS should collaborate and Jointly request funding for secured residential facllties for SMI
Inmates.
"'...
S8rIouIIy M.-. Iy IU and Mentally IU 1nm1t81 woUd benefit from a coordinated mental haaIth
I8I'Yice continuum wtilIn the convnunIty and prtIona. DHS has a greater capacity to provide mental haaIth
profesaIonaIa, recruit and train. The overall quIIllymmentIII hIIIth terYIc8I dellv8r8d woUd Improve.
DHS Is etmN1IIy working wIIh the BeMvIcnI HIIIth BoardmExamInIrB to dtMIIop crbrIa for
certIfIc8tIonmmentIII haaIth prafeeIIon8Ia. ..... HeIIth Tri8bnlnt FaclItiII nut be IICenIed by DHS.
Front- end DIverIIon and CommunIly R....... Trl8trlllnt programa wllreduce the numberm
SMI Inmates at ACe by providing an alternatIVe to incarceration at ADC.
ADC- 64
Coordination 01 mentII he8Ith I8I'YIc8I for SMI InmIItes would be Improved; and pr8V8nt 8M1
. In. m. a. te. I from amaxlng- our on I8rUnc8I and being nil_ led without connection to community rnenIBI he8Ith
•• e......'
• Explore IegIIImplIcadonI 01 having DHS provide II Mental H8BIth 8eNIce8 for ACe ( Ie;
ArIzona Reviled Stili",. and Arnold v. SamI~ Agr8emenl)
• Explore application 01 New York State Foreneic MenIal HeIIth model In Arizona
• Develop an IntergovemmentaJ Agreement b8tw8en ACe and DHS
• Determine additional funding by DHS to provide mental heBIth I8I'Yices for ACe
• ACC wli collaborate with DHS and the Untveraltles In developing curriculum and training for
mental heBIth professionals who serve 8MI Inmates.
ACC - 65
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rtWIW'ErnrA cos'S
0mnI....
Dwtng ftIcIII ~ 1991 the ArIzona DIpIrtmn mCon'IctIanI ( ADC) epa ' 1.332.100 on
pharrnacUIcID. TheIe~__ .... per COIlbilCtl .... ttwough the DCA pwchaIlng group.
The SUM..... conducted • CU'IOFY rwIIwmu.. COllI.•. 1' IIIId the CllIIItIonm.... I11III COlt IIYIngI,
natJng that IndMdUil medlcallon prIceI ." med quite high. Aa • ..- mthat 1ncPY. the PhIrmacy
Program Manager for H8IIth S8NIceI In cont& n: don witt • UnIVerIIty mArIzona PhIrmacy DoctaraI
candld8t8 conducted • oamp. naon ItUdymthe top 100 medlcallona UI8d by the ayIt8m. The ....
compared current contract prIceI to Federal. Ccu1ty•• MIIIcut buId Corwortkm Pleue I'If8r to .
Appendix B, Pharmaceutical Contracta ComparatIve AnIIyIIa, for the tables compartng prIceI. The last page
depicts current prices versus the prevku.. prices.
For Federal price compariIona, • Federal Contract UI8d In the VIteran'S Admlnlltration compared
75 of the 100 medlcationa avaIabIe to the State Contract ACounty Ccnract. UI8d In Martcopa County Jail
and Hospitals dnonatrated that 40 out of 100 medlcationa avaIabI8 on that contract woUd produce
substantial cost aavtngs compared to the .. contract. A MIIIourI baled ConaortIum • avaIabI8
nationwide was UI8d In that comparison. For each cue 1tUdy, • pot8ntIII ~ aavtngs figure was
calculated by mWtiplying the annLBI conaumptIon for . ch Item compared the cost dlffer8nc8.
The current pharmacy contract II C08ting the state an estimated $ 400,000 compared to aItematIv8
purchasing arrangements.
""" I"..... · · '
Aa • ,. utmthis InItiBI action and the condL. tcn .- chid. the Pharmacy Program Manager In
conjunction with the ACe Purchallng manager ... prepnd an 8PO 150 nIqU8It and In rnkI- March
forwarded It to DOA, and .. mthis wrIIng no r8IPOI'at8 his been received.
Our position II that the current contract be rnodIIed to reII8et Federal contract pricing, or haVe
the SPO 150 granted to allow the.. to purchaI8 at more competIttve prIceI.
ACe - 66
Colt avoidance mup to $ 173,100 may ~ I medlcallonl .... purchued at Feder8I prices.
11 · 11 I 1' 1
• AppoInt • purchuIng 8g8nt famllIr with IIlt8mat8 rneIhod8mphBrrnac8Udc8I buying and
I88k ImprcMId purchuIng rneIhod8.
ADC - ffT
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The ArIzona Dep8I'trnn mCorr8CIIonI ( ADC) pnwIdea II* tIc8l and d8ntIIf .. w. and
pharmaceutIceI products to the Inn1ateIIit no COIl The ........ CMI'UlI8mII* tIc8l and d8ntIIf 8' VIce8
by 1he Inn1ateI~ to 1ncrIMe1he COltmIrvnIte hIIIth C* 8.
DurIng tIIc8I year 1891. ttW' 8 were 1.877,888 mIdicII nxuura with 1he appradmItIIy 15••
Irtrnates Incarc8rIIted In the ACe. Of 1he II* tIc8l MCCU'UrI, 148,820 were " If..,.... peIfonned by
phyIIcIana, physician aulltanll or ...... practItIonera- with 1he rMIIInder being perfonned by nuraes or
ather lI* ticll support staff. There were 114.294 dental treatmentI. DurIng the 111M time period. there were
678.673 preecrIptIons dllpensed by the pharmacy from 1he ACe budget. MOlt mthese preecrIptIons were
mWtlple dOl88 but 70.332 mthe preecrIptIons were lingle dose peychoboplc drugs given to InmateI with
mentaJ heIIth problems. Also Included were II* tIcatlon8 curnN1IIy sold rNer 1he counter In r& taI cUI8tB
such u aspirin. and digestive aids. ThIs equates to approximately 120 lI* ticll encounters per Inmate
during ftscaI1991.
During fiscal year 1992. an estimated 710,050 preecrIptIonswi be dilpenaed with 71.300 coming
from single dose psychotropic drugs. The 1993 estimate is 744.865 with 74.865 being psychotropic lingle
dose drugs.
The State of Nevada is charging $ 4.00 co- pay per Inmate requested lI* ticll treatment by a
provider, including dental and optometry. In 1981. when this program began. the charge was $ 3.00 and was
raised to $ 4.00 In 1986. Nevada's co- payment program has been tested In court twice IInce 1981. The
courts have found that the co- payment charges are not In violation of any Inmate rtghts to medicll care. aa
long u medical care is provided to indigent Inrnate8 lit no COIl By ACe policy. InrnateII'IUIt apply for
indigent It8tU8 and is not autornatIc8IIy grarUd. ACe policy aIcMI for IndIgn It8tU8 to be fIIW* Jd I the
Inmate · , bank KCOlI1I b8Iance including dIpoIb dLltng the last 30 daY8 is ... thin $ 12.00 for~ and
welfare It8mI and ... thin $ 22.00 ($ 28.00 for CInInII UnIt In FIcn1ce due to a ceut ordIr) for IegII
supplies. Under current policy. there are 835 InmIteI who hive quIIIfed • indigent for hIIIth and WIIfar8
Items, 355 Inmates who are indigent for health and IegII bini and 85 ~ emat8I who are IndIgert for legal
Items. The taI8Ilndlgent poptllatlon corIIisII of 1.3751nmate8 from a total of apprc » drnIIIIy 15••• or aboUt
8.8%.
ADC- 68
In ADC, Irur8tes are allowed to request medlc8l attentJon - at wi- through sick C8II procedU1' 81 or
on an emergency bulB. Many Inmates.. this open Md free ayIt8rn Md 1M medlc8l or denial
appuIIlb..... U en 8XCU8 to avoid work Md IChIdWid awc* ib'--' ~ plV4en1a proper UIIIzatIon ~
medlc8l and denIIII pnwIder .......... Md time, and Impa••• en & m8C••• uy eddlllonll COIl to ADC. In
8dd1llon, rneny CSO', are~ to provide euppIemBraI~ for thole Inmat8IIn lick CIIIItaIUI.
CurrwIIIy, ADC Uy abIorbI the COlt ~ the medlc8l care Md phIrinacUIc8I produetl for the InmIt8s.
Be," I'.......
We recommend charging Inmatel $ 1.00 for each wllI' 1Iary medical encounter. ThIs lncIudea
encounters for physicians. physician al8l8tant8. nuraes. and nurae practitioners, dentIItaand aptornetry. ThIs
fee woUd be collected from aIIlnmateI with the 8KC8f: Ition ~ thole fIIIIlng In indigent IIt8tUI u recognized
by the ACe policy. At the dllcr8tlon ~ ADC, a policy dttermInatIon Is needed on whether a charge IholKI
or IhcUd not be made In the C8I8 ~ en emergency needs. In eddltlon, policy IhcUd c: Ie8rty d8IIne what
constitutes a medical or dental emergency.
We further recommend charging $ 1.50 to all Inmates for prescription medication dllpenled by
ACe. All medication that does nat pose a danger to en Inmate ( u defined by ADC and are currWIIIy
dispensed freely) and are recognized as - rN& r the counter" drugs can be placed In Inmate 1t0l' 88 for
purchase by the Inmates. This eliminates the need for a prescription to be written and the medication to
be dispensed by the facUlty pharmacy.
Btl....
ADC wII ben8IIt In two ways by ImpIemnIng this recommendation. One, nwenue wli be
generated from the co- payments for t. Ith I8I'YIcII and pharmaceUtIcal produets. Two, a larger benefit wli
corne from a colt I8YIngI baled on a drop In demand for health . w: es.
A reduction In dImInd for dIraI Md medIc8I . w- Md pharmaceUtIcal produetl u
experienced In Nevada wi .... to IIgnIIIcIut I8VIngI for ADC. ~ reduction wi . aeo free up time for the
CSO', Md other security pnonneIlrwoN8d with health fu'IctIonIlUCh u lick call, medication delivery,
transportation, Md other FIIated aetlvldel.
ACe · 69
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It II &. I1C8I1aIn wheIh8r ADO wi reelize the II1I'I8 ... uctJon In d8mInd .. the Nevada Dep8rtrnMt
d PrtIonI ( HOP). The data prcMded by NDP'. Mice Nolan ( MIdIaII AdmInIItratar) and ElaIne CIuey
( SecrIItary) indICate. drop In demand from 1881 to 1. d appraxImItIIy 841ft ( M ExhIbIt 9, N8¥ Ida
Dep8rtrnMt d PrIIonI Sick CIII DeIa). ( Note NOP ..... II co- pay In 1881 with .$ 3.00 fee_ IncIIMId
to $ 4.00 In 1887.)
AIunIng • 501fl d8mInd drop ( NMIda'. ecperIence waa 841ft), ~,.,.... tor fIIc8I
1. woWd IPPfCJldmate $ 881,000 (. 1,000 non- phInnacy canIaCtI X' 1.00).
1belarger benIII to be derIv8d from this ~ 1dIIIon II COlt avoidance. AIunIng. demInd
drop d 50 perea dll1ng the tIrIt~ d lrnpIemeiatluri, COlt avaIcMnce tort11c111. woWd 8pprQldmate
$ 4,500,000 baed on budget data ( 1M ClllcUationIln ExhIbIt 10, HeIhh ServIces FY1. Budget DaIa).
• Prepare • policy I8ItIng the number d lingle doles d paychatropic drugs constitute a
dilpenaed prescription
• Establish a mechanism to account for medical contacts to be charged to the Inmate
• Establish procedure to debit ISS for medical encounters.
WIth an average of $ 49.91 In Inmate bank accountI, the ' 1.00 for medical and dental encounterI
and $ 1.50 for . ch dllpenaed prescription II • reellItIc amount to defray some d the medical COltS.
ADO · 70
Data provided by NV Dept of Prisons ( Mike Nolan, Elaine Causey) 6spnev2. wk1
NWCC I 281 I 261 I 249 I 236 I
PA 1636 2056 1715 945
MD 532 725 563 238
SUBTOTAL 2168 2781 2278 1183
ESP STATS ( 7/ 89) I o I 344 I 618 I 862 I
PA 0 1482 1341 1117
MD 0 661 1666 861
SUBTOTAL 0 2143 3007 1978
NSP I 631 I 675 I 732 I 731 I
PA 884 836 1120 1021
MD 428 628 873 661
SUBTOTAL 1312 1464 1993 1682
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AVERAGE POPULATION
EXHIBIT •.
I 3888 I 4200 I 4390 I 4514 I
ADC · 71
SDCC I 1456 I 1443 I 1363 I 1346 I
PA 2541 2296 I 2689 1097
MD 1981 2117 I 3162 2872
SUBTOTAL 4522 4413 I 5851 3969
RCP STATS ( 1189) I 43 I 84 I 85 I 84 I
PA I 64 589 546 394
MD I 227 483 458 193
SUB TOTAL I 291 1072 1004 587
' GRAND TOTAL 118514 120980 123172 I 14478 I
IAVG USElINMATE/ Y I 4.76 I 5.001 5.28 I 6.41 I
SNCC I 584 , 540 I 501 I 468 I
PA 2575 2382 I 2807 n8
MD 1257 116711104 556 .
SUBTOTAL 3832 3549 I 3911 1334
SICK CALL VISITS - PROVIDERS
( Exduding DOS) Jul- Dec
FY89 FY90 FY91 FY92 IFY89 IFY90tFY91 IFY92 I
NNCC I 8931 853 I 842 I 788 I
PA 4374 3214 2623 1689
MO 2015 2344 2505 2056
SUBTOTAL 6389 5558 5128 3745
NEVADA DEPARTMENT OF PRISONS
MEDICAL DIVISION
Total Health Services Expense $ 38,221,000 ·
Personal Services ( 17,208,900)
ERE . ( 4,555,200)
Net ( Other Services Expense) 16,456,900
Medications ( 1,332,000)
Hi Cost Care ( 5,937,300)*
Net Variable Cost 9,187,600
FY ' 93 encounters anticipated 1,362,200 ( net of pharmacy)
· ¥ Aiiablec() st. per•• ert29~ rtt. r: · :: i § j14>< · · · : · · :: · : · · : · : · : · .
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Health Services
FY 1993 Budget Data
" tOO/ oincrease
Assuming 50% Demand drop:
1,332,000 encountersJ2 = 681,000 encounters
681,000encounters. X$ 6.74pererlc() lJnter"~~ 59(), 614 · · .
This figure is an approximation of savings realized
from a 50% demand drop in medical encounters during
fiscal 1993
ACe · 72
EXHIBIT 10
tBNG PIIQ! if"
The I* Ing prtJC_ In Iiat8~ II baIh time ccna. mIng end cunberIome. FnJm the time
a vacancy II created unit It II fled eo to 80 dayI may..... ExhIbIt 11, PrI..... HIrIng Proc••• - Flow
DiIgram - ADC AIJfIIta'I SpecIIc POIIIiaI.. II a typIcII dIIgrwn 01 the proc••• for an agency IPICIfIc
poIItion. If a cIIrICIII type poIItIon __ to be fled, the appIlcIdIonMUd be.. to the DCA P8IIOI'ii1II
B& nau. for fwther action.
The ortgtnating document, Form 303 can typIcaIy touch .... IIPBIIIt8 people or groups 01
people. We mull note that thII partIcUar example was taken dtI'Ing the hiring freeze. which requHI ArJent: y
Director approval. How8Yer. short 01 that Itep. the nIfw8nced low diagram Is reprtll ItatIve 01 the routine
process.
Personnel Is responsible for nMewIng the astIng regIIter for patentIBI applicants, determlnell
advertising II required, advertiIeI the position end prepareI the candidate list. They may alto conduct InIIIII
ICI' 88I1ing 1rteMews.
It Is dlfflcUt to quantify the amount 01 time spent In nMewIng end/ or approving poeItIona.
ApproxImately two months can eIapee before Pnonnel receIv88 the request to advertise the poeItIon. The
particular example that was tracked hid the Department Head hiring a eecretary poIItIon. Whle the poeItIon
Is vacant required wort< Is backlogged. AnxW. y deY8IopI end atdIudea deterionIte when action 01 this Idnd
Is delayed.
pr''',,' M''
The hiring proc_ IhoUd be relined end 1lmpl1Ied. Adrr* M8tOrI are charged with budget end
FTE reeponaIbIlty and IhoUd be the tInII approving auIhorly- baIh In nMewIng the appIlcIIdon to til a
vacancy and making the ftnII decillion to tn. The recommended procell Is demorlilbid8d In ExhIbIt 12,
Proposed Hiring PI'OC8I8 - Flow DIagram, ADC AfJent: Y SpecIIIc POIItIon.
ADC · 73
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- Vacancies can be fled mont quIcIcIy. Hiring managers wi be ... Itrlilld. D8p8rtrnn t. d8
and aIher 8d"*' lltridMt perearii18I can be Illocllting their time and " Intlon to mont aqent mIlIt8r8.
ACe · 74
PRESENT HIRING PROCESS - ADC AGENCY SPECIFIC POSITION EXHIBIT 11
"" AlIfllElI'
MANAGEII OR
IIEAII
MillI"
IWIAlllII
rEIlSOIIIIEl
( ADC)
YES
BUDO£ f
AIlIIllIlSfllAtlOII
( AGEIICY)
YES
A I D
DErAllfllEllf
HEAD
8
' tiS
DErAllfllEllf
IWIAlllII
fORM
MJ
" IIIING
IIAIlAOEII I
SUI'EIlVISOR
~ "- J4 , () ,. CflECI IXISlI.. I I. JlltmJn , I. IlAlr " MAL I I IIEGISlEII DECIS1011
I I. IlAU SEllen.
ut I. DEfEllIIlllE ADC I. IIAlr OffEll
NEED & CO"
J. ADVEIITISE
4. rllErAllE
MOlE. Ittl/ D A. D. I CANDIOAIE LJSI
IIAY IIEVIEW
S. COlIllUC' SCIlEENI..
INIEIIVlEWS
..,. _....... __ -> .. ........ --, -> ,~; - ~ -
PROPOSED HIRING PROCESS - ADC AGENCY SPECIFIC POSITION EXNIIT 12
I ::- I I. Q
~
· I · .<- B->'" •
§
~
HillI'"
IIAIlAClEll , SUPEllVISOR DUMT.," IWlAOEll I'EllSOllllEL
o l. REVIEW
I. DETE... 11ll IllED AIlD COST
3. ADVERTISE
4. I'REI'AlIt CAIlDIDATE LIST
,. CONDUCT SCREEIII...
Hllll...
IWlAOEll , SUPEllVISOR
10
DUMT-. n IWlAOEll
t. IIITE"" IO
I. NAil! ' ELEeTlOll I
~ O
t • AI'I'lIOVE
I. NAil! OFFER
' 1Lt" .3/./ 92
DIE <; IOR'S OFFICE
The v.... T.... wu -. bIiIhId by ADC In1_ far.. PII'JD8 of 1•• I. tkIg empIoy8ea and
.,..... with improving producdvIty and manIg1ng I'IIDIRII. The t8IIn con. 1ItI of feu MarIIgenw1t
AnaIyIta " poIIdaiw ( gnlde 18) euper- aed by I MarIIgenw1t AlrIlyrI. IV poaIIIon ( gnlde 21). Private eector
-. euMI pnMde guidance and 1. IIItanc8 to.. 181m.
DurIng Is 8XIItence. The VentureT.... t. l1tUd1el varIouI management operations and syIt8m8,
but with no tangible ben8IIt to ADO.
The purpose of the Venture Team Is to mIIXImIze the & oM of public funds by enhancing the
8If8ctIven-. and 8IfIcIency of operations and systems. ThIs purpoI8 Is a duplication of that of the SUM
Team.
"","' I. delh",
We recommend that the Venture Team be abolished, which wlI require a statute change. The
work that has been conducted by this team shoUd become the responsIbilty of Project SUM, and the
organIzatJon which cortInues after the initial phues.
1M.
• E11rnNtion of duplication of IIfort
ADO- 77
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• elimination of four staff positions and one limited ( vacant) position, for • total appraxImate
savings of $ 148.300:
Management Analyst IV
nne Management Analyst II
One Management AnIIyIt II OIrnlt8d - vacant)
• Revise statutes to abolish the Venture Team
• Eliminate positions per recommendations
ADe - 78
OIIllCTGlt
. wII.
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PUaIC
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AR IZONA DEPARTMENT OF CORRECT IONS
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DlRECTOR9 S SUPPORT STAFF
PRESENT ORGANIZATIONAL STRUCTURE
EXHIBIT 13 I
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I, ARIZONA DEPARTMENT Of CORRECTIONS
DIRECTOR'S OffICE
DIRECTOR'S SUPPORT STAff
PROPOSED ORGANIZATIONAL STRUCTURE
EXHIBIT 14
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DIUCTOR
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PUILIC
LE8AL 11If0llllATION LEGISLATION ADIUNISTRATION
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LE8AL COORDINATOR PUiLlC UGISLATIVE ADII. OFFICER FOR .... T.
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STATEGIC PLANNER
LEGAL ADIIIN. t- ADII. SVC. OFFICER II